Top 34 Facilities coordinator Jobs in San Jose Ca

Facilities Coordinator
Confidential —Mountain View, CA
- $35 - $45 an hour
- Weekends as needed
- Background check
- Google Workspace
- Clean driving record
- Health savings account
- Health insurance
Quick Apply
11d
Facilities Coordinator, on-site
CBRE —Mountain View, CA
- $34.00 - $36.06 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
- Disability insurance
- Health insurance
Facilities Coordinator
Santa Clara Family Health Plan —San Jose, CA
- $50,871 - $73,763 a year
- Weekends as needed
- Clean driving record
- Microsoft Outlook
- Mid-level
Quick Apply
Facilities Coordinator
CBRE —Santa Clara, CA
- $25 - $30 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Basic math
- Health insurance
- Dental insurance
12d
Facilities Coordinator - San Jose On-Site
CBRE —San Jose, CA
- $63,000 - $82,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Basic math
Facilities Services Coordinator
Stanford University —Stanford, CA
- $39 - $46 an hour
- Urgently hiring
- Microsoft Excel
- Oracle
- Microsoft Outlook
11d
Project Coordinator Facilities Full Time Days
Stanford Health Care Tri-Valley —Pleasanton, CA
- $42.24 - $54.60 an hour
- Full-time
- Hospital
- Writing skills
- English
Maintenance Coordinator
Sunrise Senior Living —Sunnyvale, CA
- $30.20 - $40.30 an hour
- Full-time
- Mid-level
- Team management
- Paid holidays
- Health insurance
1d
Facilities Coordinator 3
Lam Research —Fremont, CA
- $72,000 - $170,000 a year
- Inventory management
- 5 years
- Mid-level
Office & Facilities Coordinator
Salas O'Brien, Inc. —San Jose, CA
- $24 - $34 an hour
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Program Coordinator
Stanford University —Stanford, CA
- $42 - $46 an hour
- Weekends as needed
- Hybrid work
- School experience
- Google Workspace
- Customer service
12d
Operations Support Coordinator - Facilities
Hope Services —San Jose, CA
- $72,000 a year
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- OSHA
- Health insurance
- Dental insurance
Administrative Coordinator
Stanford University —Stanford, CA
- $40 - $45 an hour
- Full-time
- Hybrid work
- Customer service
- Mid-level
- Office
Facilities Coordinator
Flagship Facility Services, Inc. —San Jose, CA
- From $30 an hour
- Full-time
- Background check
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
6d
Facility Coordinator
Ascend —Menlo Park, CA
- $35 - $40 an hour
- Microsoft Word
- Microsoft Outlook
- Customer service
- Vision insurance
Quick Apply
Administrative Associate 3, Faculty Onboarding Coordinator
Stanford University —Stanford, CA
- Full-time
- Hybrid work
- Customer service
- Mid-level
- Office
Facilities Operations & Projects Coordinator
Advantest —San Jose, CA
- Microsoft Excel
- Microsoft Outlook
- Customer service
Shipping, Receiving and Inventory Coordinator
Ricoh —Palo Alto, CA
- $27.76 - $36.84 an hour
- Full-time
- Writing skills
- Mid-level
- Office
9d
Facilities Coordinator
Filoli Center —Woodside, CA
- $36 - $39 an hour
- Full-time
- Google Workspace
- OSHA
- Mid-level
Quick Apply
Ob/Gyn Clerkship Coordinator
Stanford University —Stanford, CA
- Full-time
- Hybrid work
- Customer service
- Mid-level
- Office

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Facilities Coordinator

Confidential
Mountain View, CA

Quick Apply

Job Details

Full-time
$35 - $45 an hour
11 days ago

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Vision insurance
Life insurance
Retirement plan

Qualifications

Company vehicle operation
High school diploma or GED
Dispatching
Driver's License
Attention to detail
Work order management software
Associate's degree

Full Job Description

The Facilities Coordinator is responsible for coordinating technician schedules, managing work orders, tracking labor and material costs, supporting payroll compliance, and maintaining accurate operational records. This position works closely with technicians and operations management to ensure work is scheduled efficiently, completed on time, documented accurately, and performed in compliance with company and client safety standards.

Essential duties include, but are not limited to:

Coordinate and schedule internal technicians to support the timely completion of work orders and service requests.
Create, update, and manage work orders with detailed job descriptions, scopes of work, required labor, materials, and supporting documentation.
Assign and track all technician labor hours and receipts under the appropriate work order and client account.
Ensure all labor, material, and related costs are accurately documented before closing work orders.
Maintain technician schedules, including client account numbers, work order numbers, job locations, estimated labor hours, and scheduled completion dates.
Monitor technician progress and follow up on open or delayed work orders to ensure deadlines are met.
Audit employee timecards and reinforce payroll procedures to reduce missed punches, incorrect account coding, and payroll corrections.
Reconcile technician hours against assigned work orders to ensure accuracy, accountability, and proper client billing.
Confirm that employees use the correct work order and account number when clocking in and out.
Tag, upload, and organize receipts, invoices, photographs, and other supporting documents within the appropriate work order.
Conduct routine audits of work orders, technician schedules, receipts, and timecards to maintain data integrity and operational consistency.
Support and coordinate safety training initiatives to ensure compliance with company policies, client requirements, and applicable safety standards.
Maintain training records and follow up on required safety certifications or corrective actions.
Coordinate company vehicle inspections, preventive maintenance, repairs, and service schedules.
Maintain accurate vehicle records and ensure inspections and maintenance are completed in accordance with established safety requirements.
Identify work order, payroll, safety, or scheduling discrepancies and escalate unresolved concerns to management.
Prepare reports regarding open work orders, technician hours, labor and material costs, vehicle maintenance, and operational compliance.
Perform additional administrative and operational duties as assigned.

Qualifications:

High school diploma or equivalent required; associate degree or relevant certification preferred.
Two or more years of experience in facilities operations, work order coordination, dispatch, scheduling, or a related administrative role preferred.
Experience coordinating technicians or field service employees strongly preferred.
Knowledge of work order management, payroll procedures, cost tracking, and preventive maintenance practices.
Proficiency with Microsoft Office, Google Workspace, or similar business applications.
Experience using computerized maintenance management systems, work order platforms, timekeeping systems, or payroll software preferred.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Strong attention to detail and commitment to maintaining accurate records.
Effective written and verbal communication skills.
Ability to work independently while collaborating with technicians, operations management, clients, and support departments.

Job Requirements:

Able to meet the physical requirements and essential functions of the role, with or without accommodation, for example, frequent standing and walking, occasional reaching with hands and arms, and occasionally lift and/or move up to 25 pounds unassisted. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Ability to work primarily in an office or facilities environment while periodically visiting client sites and work areas.
Ability to sit, stand, walk, and use a computer for extended periods.
Ability to occasionally lift or move materials weighing up to 25 pounds.
May be required to adjust working hours based on operational needs, technician schedules, emergencies, or client requirements.
A valid driver’s license and an acceptable driving record may be required when operating a company vehicle.

PLEASE NOTE: Due to the cyclical nature of the industry, team members are required to work varying shifts and schedules, including nights, weekends, and holidays, which reflect the Company's operating requirements.

This job description is intended to describe the general requirements for the position. It is not a complete statement of duties, responsibilities or requirements. Other duties not listed here may be assigned as necessary to ensure the proper operations of the department. Changes may be made with or without prior notice.

Pay: $35.00 - $45.00 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Health savings account
Life insurance
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

facilities coordinator jobs in san jose ca

Facilities Coordinator

Facilities Coordinator, on-site

Facilities Coordinator

Facilities Coordinator

Facilities Coordinator - San Jose On-Site

Facilities Services Coordinator

Project Coordinator Facilities Full Time Days

Maintenance Coordinator

Facilities Coordinator 3

Office & Facilities Coordinator

Program Coordinator

Operations Support Coordinator - Facilities

Administrative Coordinator

Facilities Coordinator

Facility Coordinator

Administrative Associate 3, Faculty Onboarding Coordinator

Facilities Operations & Projects Coordinator

Shipping, Receiving and Inventory Coordinator

Facilities Coordinator

Ob/Gyn Clerkship Coordinator

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