Top 56 Flagging Jobs in San Jose Ca

Office & Administrative Operations Manager
Silicon Valley Builders Group —San Jose, CA
- $65,000 - $85,000 a year
- Full-time
- Spanish
- Google Workspace
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
7d
Commercial Construction Project Manager
Vale Group —San Jose, CA
- Up to $170,000 a year
- Engineering
- Mid-level
- Plumbing
- Paid holidays
- Health insurance
Quick Apply
Helix Creator
Aerotek —San Jose, CA
- $28 - $33 an hour
- Temporary
- Fair chance
- In-person
- Entry level
- Commuter assistance
- Health savings account
Quick Apply
2d
Traffic Controller - San Carlos
TRAFFIC MANAGEMENT, LLC —San Carlos, CA
- $17.75 - $23.56 an hour
- Weekends as needed
- 18 years or older
- Pass drug screening
- No experience needed
- Paid training
- AD&D insurance
Quick Apply
Traffic Controller- San Jose-**JOURNEYMEN NEEDED**
TRAFFIC MANAGEMENT, LLC —San Jose, CA
- $35.31 - $36.21 an hour
- Weekends as needed
- 18 years or older
- Pass drug screening
- English
- Paid training
- AD&D insurance
Quick Apply
Contractor In Charge (CIC)
National Railroad Safety Services, Inc. (NRSS) —San Jose, CA
- $23 - $37 an hour
- Full-time
- Up to 50% travel
- Mid-level
- High school diploma or GED
- Paid holidays
- Disability insurance
Quick Apply
13d
R4: Construction Laborer- Project Based- South Bay and Peninsula
Essel —San Jose, CA
- $45,000 - $52,000 a year
- Overtime
- Construction site
- Entry level
Quick Apply
Engineer, Hardware Test Software
Ayar Labs —San Jose, CA
- $130,000 - $160,000 a year
- Computer science
- Computer Science
- Bachelor of Science
Quick Apply
Environmental Analyst (Permitting & Compliance)
Mainspring Energy —Menlo Park, CA
- $86,000 - $122,000 a year
- Hybrid work
- 5 years
- Mid-level
- Analysis skills
Quick Apply
Senior Security Systems Technician – Technical Support & Training
QOVO Solutions, Inc —Morgan Hill, CA
- $80,000 - $140,000 a year
- Full-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
- Profit sharing
- Paid training
Quick Apply
Executive Assistant to the Executive Director
Khan Lab School —Mountain View, CA
- $35 - $43 an hour
- Part-time
- School experience
- Google Workspace
- Bachelor of Science
- Paid holidays
- Disability insurance
Quick Apply
1d
Receiving Supervisor
Sanmina Corporation —San Jose, CA
- $70,304 - $80,000 a year
- Extended hours
- Oracle
- 5 years
- Ability to lift 50 pounds
- Paid holidays
- Disability insurance
14d
Executive Assistant
Mayeda Consulting —Santa Cruz, CA
- $25 - $30 an hour
- Part-time
- Hybrid work
- Background check
- Google Workspace
- Microsoft Excel
- Dental insurance
- 401(k)
Quick Apply
AI / Machine Learning Talent
Ensemble RCM LLC —San Jose, CA
- $154,100 - $341,600 a year
- Hybrid work
- Computer Science
- System design
- 3 years
- Tuition reimbursement
11d
Associate Product Marketing Manager
Eightfold.AI —Santa Clara, CA
- Hybrid work
- Mid-level
- Product management
- 1 year
- Health insurance
- Dental insurance
Equipment Technician | Night Shift
Swift Solar —San Carlos, CA
- $34 - $43 an hour
- Email
- 3 years
- Entry level
- Commuter assistance
- Dental insurance
Quick Apply
Histology Specialist / Histologist
Retro —Redwood City, CA
- $100,000 - $125,000 a year
- Full-time
- Mid-level
- 3 years
- Training & development
- Health insurance
- Dental insurance
Quick Apply
Reviews Manager, Residential Energy
Tesla —Palo Alto, CA
- $72,000 - $108,000 a year
- Full-time
- Mid-level
- Residential
- In-person
- Commuter assistance
- Health savings account
Senior Technical Program Manager – Silicon Co-Design
NVIDIA —Santa Clara, CA
- $200,000 - $322,000 a year
- Full-time
- Hybrid work
- Computer science
- Computer Science
- 11+ years
Staff Analyst, People Analytics
Snowflake —Menlo Park, CA
- $163,000 - $214,200 a year
- 8 years
- SQL
- Mentoring
- Health savings account
- Paid holidays

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flagging jobs near san jose ca

Office & Administrative Operations Manager

Silicon Valley Builders Group
San Jose, CA

Quick Apply

Job Details

Full-time
$65,000 - $85,000 a year
7 days ago

Benefits

Health insurance
Dental insurance
401(k)
Vision insurance
401(k) matching

Qualifications

Spanish
Microsoft Excel
English
Administrative experience
Liability insurance knowledge
QuickBooks
Organizational skills
Payroll
HR support
Office management

Full Job Description

About the Role
----------------------------------------------------------------------------------
We are a group of established, affiliated companies serving the Bay Area in commercial and residential construction, landscaping, facilities/site services, and HOA property management. We are seeking an experienced, highly organized Administrative Operations Manager to own the people, payroll, and compliance functions that keep our businesses running smoothly across all entities.

This is a hands-on, detail-driven role for someone who thrives on managing process, staying ahead of deadlines, and being the dependable hub that HR, payroll, insurance, fleet, and subcontractor administration all run through. You will work closely with ownership, project management, accounting, and field leadership.

KEY RESPONSIBILITIES

Human Resources & Benefits
----------------------------------------------------------------------------------

Administer HR functions across all affiliated companies
Coordinate new-hire onboarding: required forms, enrollment steps, and documentation tracking.
Manage benefits enrollment, renewals, and changes (medical, dental, vision, life, etc.).
Maintain accurate employee records and compliance documentation.
Schedule and track mandated trainings (e.g., harassment prevention and other required state/federal trainings) and ensure HR compliance deadlines, acknowledgments, and postings are met.

Payroll & Time Tracking
----------------------------------------------------------------------------------

Own the timekeeping process and tools; ensure timesheets are complete, submitted on time, and corrected as needed.
Ensure time is coded to the correct jobs and cost codes to support accurate job costing and reporting.
Oversee the field roll-call/time-entry process and the staff member responsible for daily entry; verify accuracy and resolve gaps with project management.
Process and submit payroll on schedule through the company payroll service, and post payroll to the accounting system (QuickBooks) for proper cost coding.
Support the rollout, adoption, and reconciliation of time-tracking technology (e.g., GPS and geofenced time apps); correct and troubleshoot as needed.

Workers' Compensation & Safety
----------------------------------------------------------------------------------

Manage workers' comp claims with carriers from intake through resolution.
Coordinate with field and project management so onsite, non-emergency care is handled appropriately, and follow up with employees to confirm care was adequate.
Enter payroll figures into the workers' comp portal for accurate premium calculation.
Own administration of the safety program: track training completion, documentation, and audits/checklists; escalate issues while field leadership executes; support incident reporting.

Fleet Administration
----------------------------------------------------------------------------------

Maintain current registration, insurance, titles, and authorized-driver assignments for every company vehicle.
Handle disposition paperwork when vehicles are sold or retired, including release of liability and insurance updates. (Vehicle maintenance is handled by others.)
Produce a fleet tracker and monthly exception report (expiring registration/insurance, unassigned vehicles, driver-list issues).
Subcontractor & Vendor Administration
Administer subcontract agreements: coordinate with the project management team to gather scope, pricing, and exhibits, ensure agreements are executed, and store signed documents in the correct systems.
Maintain a clean audit trail for each sub: signed agreement, certificate of insurance, W-9, and vendor setup status.
Track subcontractor payments against contract values to prevent overpayment, flagging risks before payments are issued.
Manage vendor/subcontractor compliance: keep current COIs, W-9s, and required endorsements on file, and proactively request updates before expiration.

Deposits, Collections & Reporting
----------------------------------------------------------------------------------

Receive and deposit physical checks, log deposit detail, and confirm deposits post to the correct accounts.
Run collections on overdue invoices using collections software (automated reminders), call customers when needed, and coordinate with the production team to clear payment blockers.
Produce regular tracking reports and exception lists (time compliance, fleet, vendor compliance, collections) for ownership review.

Qualifications & Skills
----------------------------------------------------------------------------------

3+ years in an administrative operations, HR/payroll, or office management role, ideally in construction, trades, landscaping, property management, or a similar field-based business.
Hands-on payroll processing experience; familiarity with payroll platforms and time-tracking systems.
Working knowledge of QuickBooks (or comparable accounting software) and job-cost coding.
Understanding of workers' comp, general liability, auto, and certificate-of-insurance (COI) administration.
Highly organized, deadline-driven, and comfortable owning multiple compliance calendars at once.
Strong communication skills and the ability to coordinate across ownership, project managers, field crews, and outside vendors and brokers.
Discretion and reliability in handling confidential employee, payroll, and financial information.
Proficiency with Microsoft Office / Google Workspace and general comfort adopting new software tools.

Preferred (Not Required)
----------------------------------------------------------------------------------

Bilingual English/Spanish.
Experience with prevailing-wage or certified payroll, AvidXchange, or fleet administration.

What We Offer
----------------------------------------------------------------------------------

$75,000-85,000+ salary, commensurate with experience.
Benefits package (medical, dental, vision, 401K).
A central, high-impact role with direct exposure to ownership and the opportunity to shape and improve core operating processes.

To apply, please submit your resume and a brief summary of your relevant experience. We are an equal opportunity employer.

Pay: $65,000.00 - $85,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

flagging jobs in san jose ca

Office & Administrative Operations Manager

Commercial Construction Project Manager

Helix Creator

Traffic Controller - San Carlos

Traffic Controller- San Jose-JOURNEYMEN NEEDED

Contractor In Charge (CIC)

R4: Construction Laborer- Project Based- South Bay and Peninsula

Engineer, Hardware Test Software

Environmental Analyst (Permitting & Compliance)

Senior Security Systems Technician – Technical Support & Training

Executive Assistant to the Executive Director

Receiving Supervisor

Executive Assistant

AI / Machine Learning Talent

Associate Product Marketing Manager

Equipment Technician | Night Shift

Histology Specialist / Histologist

Reviews Manager, Residential Energy

Senior Technical Program Manager – Silicon Co-Design

Staff Analyst, People Analytics

I want to receive the latest job alert for flagging in san jose ca

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