Top 47 Senior payroll specialist Jobs in San Jose Ca

Senior Payroll Analyst
Ayar Labs —San Jose, CA
- $120,000 - $140,000 a year
- 5 years
- Bachelor of Science
- Office
- 401(k)
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4d
Sr. Payroll Analyst
Archer —San Jose, CA
- $108,480 - $135,600 a year
- Email
- Microsoft Word
- 5 years
- Bachelor of Science
- 401(k)
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Accounting and CFO Advisory Services Senior Associate
Frank Rimerman and Co LLP —San Jose, CA
- $100,000 - $120,000 a year
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- Microsoft Excel
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Business Office Director - AP/AR Payroll required
Ivy Living —Los Gatos, CA
- $34 - $36 an hour
- Weekends as needed
- Mid-level
- Criminal background check
- Pre-employment physical examination
- Store discount
- COVID-19 protective measures
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HUMAN RESOURCES ANALYST, SENIOR
San Jose/Evergreen Community College District —San Jose, CA
- $161,815 a year
- Monday to Friday
- Writing skills
- English
- Office
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- Disability insurance
Sr. HR Coordinator
Protagonist Therapeutics —Newark, CA
- $110,000 - $135,000 a year
- Microsoft Excel
- Microsoft Outlook
- Mid-level
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3d
Sr. HR Specialist
TETRAMEM INC —San Jose, CA
- $80,000 - $100,000 a year
- Full-time
- 5 years
- Senior level
Quick Apply
Sr. HR Partner, Supply Chain
Tesla —Fremont, CA
- $76,000 - $168,000 a year
- Full-time
- 5 years
- Analysis skills
- Bachelor's degree
- Commuter assistance
- Health savings account
Business Office Manager ~ Senior Living Community
MorningStar Senior Management LLC —San Jose, CA
- $104,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- Health savings account
- Dental insurance
Quick Apply
Sr. HR Partner, Optimus
Tesla —Fremont, CA
- $76,000 - $168,000 a year
- Full-time
- Mid-level
- Office
- 3 years
- Commuter assistance
- Health savings account
Senior, Tax Services - Payroll Analyst
Deloitte —San Jose, CA
- $64,725 - $132,250 a year
- Full-time
- Hybrid work
- CPA
- 3 years
- Finance
10d
Senior Benefits Manager
Zūm —Redwood City, CA
- $193,000 - $215,000 a year
- Full-time
- Hybrid work
- HIPAA
- Office
- 8 years
- Health insurance
- Dental insurance
Quick Apply
Senior Accountant
Archbishop Mitty High School —San Jose, CA
- $110,000 - $130,000 a year
- Weekends as needed
- Background check
- School experience
- Word processing
- Health insurance
- Paid time off
Quick Apply
Contract Senior Benefits Analyst - 3 months
Proofpoint —Sunnyvale, CA
- Part-time
- Hybrid work
- 7 years
- Research
- Office
- 401(k)
SAP Human Capital Payroll & Time Senior Manager
PRICE WATERHOUSE COOPERS —Silicon Valley, CA
- $124,000 - $280,000 a year
- 6 years
- Bachelor's degree
- Fair chance
- Paid holidays
- Health insurance
Sr. Director, HR Technology
Adobe —San Jose, CA
- $225,900 - $351,150 a year
- Full-time
- 11+ years
- Continuous improvement
- Fair chance
SAP/SF Payroll Senior Consultant
Deloitte —San Jose, CA
- $116,200 - $229,100 a year
- Full-time
- Up to 50% travel
- Mid-level
- Bachelor's degree
Senior Business Systems Analyst – HR Systems
Intuitive Surgical —Sunnyvale, CA
- $136,600 - $231,300 a year
- Day shift
- 6 years
- Surgery
- Computer Science
Manager/Sr. Manager, Human Resources
Oruka Therapeutics —Menlo Park, CA
- $146,000 - $187,000 a year
- Hybrid work
- Bachelor's degree
- Continuous improvement
- Organizational skills
- Parental leave
4d
Sr. Manager - Global Benefits
Rivian and Volkswagen Group Technologies —Palo Alto, CA
- $173,000 - $216,300 a year
- Email
- Hybrid work
- 5 years
- HIPAA
- Research
- Health insurance
- Dental insurance

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Senior Payroll Analyst

Ayar Labs
San Jose, CA

Quick Apply

Job Details

$120,000 - $140,000 a year
4 days ago

Benefits

401(k)

Qualifications

Equity management
VLOOKUP function
Accounting systems
Incentive plan management
Confidential information handling
Payroll tax
Payroll tax processing
Automation
Employment law
ADP
HR legal compliance
State tax
Compensation administration
GAAP
Stock administration
Financial regulatory compliance
Root cause analysis
Regulatory compliance analysis
AI-driven automation
Cross-functional collaboration
Cross-functional communication
Local tax
Excel data analysis

Full Job Description

Senior Payroll Analyst

Location: San Jose, CA (onsite)

Ayar Labs is shattering AI data bottlenecks by moving data at the speed of light. As pioneers of
co-packaged optics (CPO), we are using light instead of electricity to move data faster, further,
and with a fraction of the energy needed to fuel the explosive growth of AI models.

Backed by industry giants like NVIDIA, AMD and Intel and manufactured in partnership with the world’s
leading semiconductor ecosystem, Ayar Labs’ co-packaged optics solution is key to unleashing
next-generation AI scale-up architectures. As part of our finance team, you will help support the
employees who are defining the paradigm shift that defines the future of global AI computing
architecture.

The Senior Payroll Analyst role owns full-cycle payroll processing for our multi-state and
global teams, along with the accounting and administration of our equity program — including
journal entries, account reconciliations, and day-to-day management of our Carta equity plan.
This role calls for someone who is exacting about the details — payroll and equity errors are
costly and hard to unwind — while also understanding how each transaction connects to
our financial statements, tax filings, and audits. You will also help prepare supporting
schedules for annual audits and take on ad-hoc projects as they come up.

Essential Functions

Payroll & Accounting
- Perform all duties associated with processing semi-monthly payroll for employees in CA and other US states
- Review Taiwan payroll processed by local accounting firm
- Maintain, update, process employee payroll data, calculating wages and deductions, managing payroll calendars and schedules, processing wage garnishments, processing stock income reporting
- Reconcile payroll sub-ledgers to resolve variances in a timely manner
- Review payroll tax remittance and required government reporting
- Review and process state payroll-related filings, questionnaires, inquiries
- When payroll issues arise, prepare comprehensive recommendation for corrective actions and resolve complex payroll discrepancies
- Ensure compliance with federal, state and local payroll regulations
- Document payroll procedures and policies, considering best practices for public technology companies
- Ensure W2s are generated and issued on a timely basis
- Respond to employee payroll inquiries in a timely manner
- Prepare monthly journal entries to payroll, benefits, stock compensation and others
- Reconcile balance sheet accounts and provide detailed analysis of all discrepancies
- Assist in annual audits relating to financial statements, 401K and others
- Understand how payroll and equity transactions affect our financial statements, tax filings, and other downstream systems, flagging potential issues before they become compliance problems
Equity Administration
- Administer and maintain equity compensation plans (stock options, RSUs)
- Process equity transactions including grants, vesting, exercises, releases, and cancellations
- Maintain and update equity plan databases and employee records
- Track vesting schedules and ensure timely and accurate processing
- Ensure compliance with tax, legal, and regulatory requirements (e.g., withholding, reporting)
- Partner with HR, Finance, Legal, and external brokers on equity-related activities
- Reconcile equity activity between internal systems, brokers, and transfer agents
- Prepare and deliver regular and ad hoc reports for finance, accounting, and leadership teams
- Respond to employee inquiries on equity awards, vesting, and exercises
- Support audits, internal controls, and equity plan documentation
- Other payroll, general accounting and stock administration duties as requested

Basic Requirements

BS degree in Accounting, Finance, or Business Administration (or equivalent experience)
Minimum 5 years’ experience in payroll processing, accounting, and stock/equity administration
Prior experience processing multi-state US payroll using ADP
Prior experience processing or reviewing international payroll
Hands-on experience administering equity plans in Carta (or a comparable platform such as Shareworks or E*TRADE Equity Edge), including grants, vesting, exercises, and releases
A high degree of accuracy and attention to detail, combined with the judgment to see how an individual transaction affects the bigger picture — financial statements, tax filings, and audits
Strong knowledge of federal, state, and local wage and hour laws and payroll tax regulations
Knowledge of equity compensation structures (stock options, RSUs) and the taxation, accounting, and regulatory requirements behind them (e.g., ASC 718)
Moderate understanding of Generally Accepted Accounting Principles (GAAP)
Advanced MS Excel skills, including VLOOKUP and pivot tables
Strong analytical and reporting skills, with the ability to identify root causes of discrepancies rather than just correcting symptoms
Ability to work cross-functionally with HR, Finance, and Legal, and to communicate clearly and confidentially with employees on pay and equity matters
Strong ability to maintain strict confidentiality
Organizational skills and the ability to manage multiple deadlines and transactions at once
Comfortable using AI tools and assisting in applying them to automate manual payroll and accounting processes

Preferred Qualifications

Prior experience processing payroll in a public company setting preferred
Prior experience with other systems such as NetSuite are a plus
Optional: CEP (Certified Equity Professional) or similar certification preferred
Exposure to global equity plans and multi-country tax compliance
Experience improving or automating payroll/equity workflows (e.g., system implementations, process redesign, or AI-assisted tools)

Salary range: $120,000 - $140,000

NOTE TO RECRUITERS:

Principals only. We are not accepting resumes from recruiters for this position. Remuneration for recruiting activities is only applicable subject to a signed and executed agreement between the parties. Please don’t send candidates to Ayar Labs, and do not contact our managers.

Ayar Labs is an Equal Opportunity Employer and is strongly committed to all policies which will afford equal opportunity employment to all qualified persons without regard to age, sex, national origin, race, color, ethnicity, creed, religion, gender identity, sexual orientation, disability, veteran status, or any other characteristic protected by law. It is the policy of Ayar Labs to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. Veterans are more than welcome and encouraged to apply.

Quick Apply

Refine Your Search

senior payroll specialist jobs in san jose ca

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