Top 43 Sr. office administrator/event Jobs in San Jose Ca

Sr. Office Administrator/Event Planner
Ultimate Staffing Services —Milpitas, CA
- $38 - $50 an hour
- Full-time
- Research
- Office
- 3 years
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4d
College Counseling Administrative Coordinator
Menlo School —Atherton, CA
- $38.46 - $50.49 an hour
- Full-time
- School experience
- Google Workspace
- Mid-level
- Retirement plan
Office Administrator
DLA Piper —Palo Alto, CA
- $179,132 - $237,355 a year
- Full-time
- Hybrid work
- 6 years
- Writing skills
- Finance
- Health insurance
- Dental insurance
Office Administrator
Ignite Human Capital —Palo Alto, CA
- $175,000 - $235,000 a year
- Full-time
- Hybrid work
- 6 years
- Writing skills
- Finance
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5d
Business Operations Support
Samsung —Mountain View, CA
- $95,000 - $110,000 a year
- Full-time
- Writing skills
- Mid-level
- Office
- Wellness program
- Health insurance
1d
Business Office Manager
BAY AREA COMMUNITY HEALTH —San Jose, CA
- $43.46 - $50.38 an hour
- Research
- Office
- Organizational skills
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Operations Manager, Office of Residential Education
Stanford University —Stanford, CA
- $100,023 - $115,000 a year
- Full-time
- Writing skills
- Mid-level
- Office
Office Admin & HR Generalist
Fairchild Imaging, Inc. —San Jose, CA
- $100,000 - $120,000 a year
- Mid-level
- Office
- 3 years
- Health savings account
- Paid holidays
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13d
Legal Office Administrator
Ignite Human Capital —Palo Alto, CA
- $175,000 - $235,000 a year
- Full-time
- Hybrid work
- 6 years
- Writing skills
- Finance
Quick Apply
5d
Eligibility Coordinator
LA FAMILIA —Hayward, CA
- $30.77 - $35.90 an hour
- Full-time
- Hybrid work
- Spanish
- Google Workspace
- Ability to walk for extended periods
- Paid holidays
- Health insurance
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Associate Dean, Office of Career Services, Stanford Law School
Stanford University —Stanford, CA
- $191,546 - $239,965 a year
- Full-time
- Hybrid work
- Analysis skills
- University
- Mentoring
Sr. System Administrator
Concept Plus —Santa Clara, CA
- Full-time
- Office
- Mentoring
- Senior level
- Paid holidays
- Dental insurance
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Public Safety Dispatcher - Entry Level
City of Livermore, CA —Livermore, CA
- $96,606.90 - $117,426.29 a year
- Overtime
- Word processing
- English
- High school diploma or GED
- AD&D insurance
- Paid holidays
Executive Administrator
STN Incorporated —Pleasanton, CA
- $70,000 - $90,000 a year
- Full-time
- Background check
- Microsoft Outlook
- Research
- Paid holidays
- Health insurance
Director of Medical Staff Office
Good Samaritan Hospital —San Jose, CA
- $122,470.40 - $183,726.40 a year
- Full-time
- 5 years
- Senior level
- Employee stock purchase plan
- Disability insurance
Quick Apply
Academic Success Counselor, Stanford Law School
Stanford University —Stanford, CA
- $105,114 - $115,029 a year
- Full-time
- Hybrid work
- School experience
- Writing skills
- Mid-level
Facilities and Operations Associate
Cristo Rey San Jose Jesuit High School —San Jose, CA
- $25 - $32 an hour
- 8 hour shift
- School experience
- Classroom
- Spanish
- Health insurance
- Dental insurance
9d
Institutional Effectiveness and Compliance Specialist
USJEDU Group —San Jose, CA
- Email
- Google Workspace
- English
- Research
Quick Apply
11d
Bilingual Intake and Programs Administrator
LA FAMILIA —Hayward, CA
- $28 - $35 an hour
- Full-time
- Hybrid work
- Spanish
- Microsoft Outlook
- Ability to walk for extended periods
- Paid holidays
- Health insurance
Quick Apply
12d
Public Safety Dispatcher - Lateral
City of Livermore, CA —Livermore, CA
- $96,606.90 - $117,426.29 a year
- Overtime
- Word processing
- English
- Mid-level
- AD&D insurance
- Paid holidays

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sr. office administrator/event jobs near san jose ca

Sr. Office Administrator/Event Planner

Ultimate Staffing Services -
Milpitas, CA

Quick Apply

Job Details

Full-time
$38 - $50 an hour
4 days ago

Qualifications

Vendor relationship building

Full Job Description

Ultimate Staffing is seeking a Sr. Office Administrator/Event Planner to join a client in Milpitas. This is a temp to hire position. The role is 100% onsite with travel to their Oakland facility as needed. This position will eventually transition to the Pleasanton/Dublin area in 2027.

Position Summary

The Office Administrator is a highly visible and high-impact role responsible for supporting senior leaders while ensuring operational excellence. A large portion of this position will focus on planning company events. Based primarily in Milpitas, this role blends executive-level administrative partnership, office and facilities management, hands-on operational support, and cross-functional coordination.

In addition to advanced administrative support, the Office Administrator plays a key role in shaping and strengthening administrative operations across locations. As the administrative function evolves, this position offers the opportunity to take on broader leadership and operational influence.

We are seeking a poised, resourceful, and relationship-driven professional who thrives in a fast-paced environment and represents the company with discretion, professionalism, and strong stewardship. This role includes regular front-desk coverage in the Milpitas office and active participation in daily office operations.

Key Responsibilities

Executive & Administrative Support

Provide high-level administrative support to multiple leaders, including managing complex and competing calendars with accuracy and sound judgment
Play a key role in planning events.
Safeguard executive time by prioritizing requests and anticipating needs in dynamic or ambiguous situations
Prepare and refine presentations, reports, correspondence, and internal communications
Serve as a trusted liaison for internal and external stakeholders, maintaining strict confidentiality
Proactively identify issues and deliver thoughtful, solutions-oriented support
Partner with and provide coverage for other executives and administrative team members as needed

Office Management & Operations

Oversee daily operations for the Milpitas office and support operational coordination for the Oakland location
Provide guidance and oversight to Office Coordinators in Milpitas and Oakland to ensure alignment with company standards and expectations
Manage office budgets, expense tracking, and procurement activities
Source and manage office supplies, equipment, furnishings, and vendor services with a focus on cost efficiency and quality
Develop, maintain, and promote office management SOPs to ensure consistency across locations
Lead space planning efforts, workstation setups, office moves, and office environment enhancements
Identify and implement process improvements to enhance efficiency and user experience

Facilities & Vendor Coordination

Act as the primary point of contact for building management, facilities services, and maintenance providers
Coordinate repairs, safety inspections, preventative maintenance, and tenant improvements
Manage vendor relationships, contracts, and service-level expectations
Ensure all locations meet safety, accessibility, and operational readiness standards

Employee Experience & Engagement

Partner with People and Communications teams to support office events, celebrations, and culture-building initiatives
Contribute to programs that strengthen employee experience, community presence, and local engagement

Meetings, Events & Travel Coordination

Plan and manage logistics for meetings, events, department gatherings, and company-wide activities
Coordinate domestic travel for executives and team members with attention to detail and experience
Prepare meeting materials and support follow-up actions to maintain accountability and momentum

Financial & Document Management

Prepare and reconcile executive and office expense reports accurately and on time
Monitor office and operational budgets, identifying opportunities for cost-effective improvements
Maintain organized and accessible filing, documentation, and tracking systems
Support research, project coordination, meeting preparation, and action-item tracking

Qualifications

3-5 years of experience providing administrative support, including direct support to senior leaders
Experience managing office operations, facilities coordination, or multi-site administrative functions
Demonstrated ability to coordinate workflows or provide functional leadership
Strong organizational and prioritization skills with comfort navigating shifting priorities
Exceptional written and verbal communication skills
High level of professionalism, discretion, emotional intelligence, and interpersonal effectiveness
Advanced proficiency with Microsoft Office and modern collaboration tools
Experience in construction, professional services, or operationally complex environments preferred
Bachelor's degree preferred; equivalent professional experience considered

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.

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Refine Your Search

sr. office administrator/event jobs in san jose ca

Sr. Office Administrator/Event Planner

College Counseling Administrative Coordinator

Office Administrator

Office Administrator

Business Operations Support

Business Office Manager

Operations Manager, Office of Residential Education

Office Admin & HR Generalist

Legal Office Administrator

Eligibility Coordinator

Associate Dean, Office of Career Services, Stanford Law School

Sr. System Administrator

Public Safety Dispatcher - Entry Level

Executive Administrator

Director of Medical Staff Office

Academic Success Counselor, Stanford Law School

Facilities and Operations Associate

Institutional Effectiveness and Compliance Specialist

Bilingual Intake and Programs Administrator

Public Safety Dispatcher - Lateral

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Position Summary

Key Responsibilities

Executive & Administrative Support

Office Management & Operations

Facilities & Vendor Coordination

Employee Experience & Engagement

Meetings, Events & Travel Coordination

Financial & Document Management

Qualifications

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