Overview
Join our dynamic team as an Administrative Assistant and become the vital backbone of our organization’s daily operations! In this energetic role, you will provide essential administrative support, ensuring smooth office functioning and exceptional customer service. Your proactive approach and organizational skills will help foster a productive environment where everyone can thrive. This paid position offers a fantastic opportunity to develop your office management expertise while contributing to a collaborative and positive workplace culture.
Responsibilities
- Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette.
- Handle multi-line phone systems efficiently, transferring calls and taking detailed messages to ensure seamless communication.
- Perform data entry tasks with accuracy using productivity software such as Microsoft Office, spreadsheets, and Word processing tools.
- Maintain organized filing systems, both digital and physical, to support efficient document retrieval and record keeping.
- Assist with calendar management and scheduling appointments for team members or clients, ensuring optimal time utilization.
- Provide excellent customer support by responding promptly to inquiries and assisting clients or visitors with their needs.
- Support office management duties including supply inventory, basic bookkeeping with QuickBooks, and coordinating office logistics.
Requirements
- Proven clerical experience or office experience demonstrating strong organizational skills and attention to detail.
- Proficiency in Microsoft Office suite (Word, Excel, Outlook) along with computer literacy and technical proficiency.
- Excellent phone communication skills coupled with a professional demeanor and phone etiquette.
- Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members.
- Strong data entry skills, proofreading abilities, and familiarity with productivity software to ensure accuracy in all tasks.
- Experience in customer service or front desk roles that showcase your ability to manage multiple priorities efficiently.
- Demonstrated time management skills with the ability to prioritize tasks effectively in a fast-paced environment.
This role is perfect for someone eager to build on their administrative experience while supporting a vibrant team dedicated to excellence. If you thrive in organized settings, enjoy engaging with people, and possess a proactive attitude, we want to hear from you!
HE FOUNDER'S CALL: STEP INTO A LIFE-CHANGING TURN
(Executive Operations Co-Pilot / Chief of Staff | Austin & San Antonio, TX)
A Life-Changing Turn: What We Are Building
This isn't a standard job. This is an invitation to step into the engine room of a multi-state empire being built from the ground up.
Right now, we are locking down our operational foundation across Austin, San Antonio, and surrounding Texas cities, stretching directly to our South Chicago (60617) hub. We are operating across three powerful legs that protect generational wealth while directly uplifting communities:
- The Family Estate & Asset Trust: Securing private assets, real estate holdings, and building a bulletproof legacy to pass down to our children.
- The Non-Profit Arm (Fiscal Sponsored): Executing large-scale community care, including our upcoming holiday meal distributions (scaling to 360 total plates across Thanksgiving and Christmas), youth mentorship, and wellness circles.
- The Construction LLC: Our high-velocity trade engine handling commercial/residential builds, subcontracts, and physical neighborhood renovation while training local talent.
If you are a high-caliber, bilingual operator who is tired of dead-end jobs and wants to build something permanent, this is your turning point.
What Your Day-to-Day Looks Like (A to Z Execution)
You will act as the ultimate Chief of Staff—mirroring the Principal's mind so that systems run autonomously, businesses scale rapidly, and the mission never misses a beat.
- Construction LLC & Crew Command: You are running active Indeed recruitment sweeps, vetting trade professionals, organizing job-site logistics, tracking crew hours, and driving regional working capital to ensure our Austin/San Antonio operations hit a 95% self-sustaining flow within the first 90 days.
- Bilingual Client & Field Acquisition: Leveraging your complete fluency in English and Spanish to pull in high-value clients, negotiate subcontracts, bridge communication gaps, and manage diverse workforces effortlessly.
- Estate & Non-Profit Infrastructure: Building and maintaining encrypted digital vaults, mastering master Excel sheets and CRM databases, and keeping every legal and operational file airtight.
- Community Drive & Event Execution: Managing the moving parts of our major community initiatives—booking commercial kitchens, coordinating volunteer pipelines, and managing the logistics for our holiday feeding drives.
- Network, Growth & Endorsements: Representing leadership at high-level networking events and Zoom meetings, chasing corporate endorsements, label partnerships, and material sponsorships to fuel our growth.
- Cross-State Logistics & Continuity: Managing seamless travel schedules, lodging, and coordination between our Texas headquarters and our Chicago hub, ensuring absolute business continuity 24/7.
Who We Are Looking For (The Elite Candidate Profile)
- Bilingual Excellence: Perfectly fluent in English and Spanish, capable of commanding a room, closing clients, and leading crews in both languages.
- Tech & Systems Master: Highly proficient (or intensely hungry to master) Excel, CRM databases, digital organization, and executive presentation tools.
- Mobile & Field-Ready: Physically fit, comfortable outdoors, energized by movement, and ready to travel at a moment's notice between Texas hubs and Chicago.
- The Owner's Mindset: You possess high emotional intelligence, fierce loyalty, and relentless drive. You don't wait for instructions; you anticipate problems, build the funnels, and execute before anyone else has to ask.
The Executive Compensation & Lux-Startup Package
We back our core operators like partners, not employees. Your compensation is structured as a high-upside hybrid package designed to secure your life while we scale:
- The Startup Baseline Retainer: $2,000 to $2,500 monthly base cash flow, drawn directly from active Construction LLC working capital to cover your baseline living expenses while the system takes off.
- The 6-Month High-Peak Bonus ("The Bounce"): A $1,500 cash performance bonus triggered at month 6 upon maintaining exceptional operational execution, filling event capacities, and scaling working capital.
- The Legacy Equity Stake: A guaranteed 5% structural growth and equity stake tied to the long-term expansion of the estate and non-profit portfolio.
- The Lux-Lifestyle & Travel Allowances (100% Covered):
- Travel & Lodging: 100% of flights, hotels, and transit covered when moving between Texas and Illinois.
- Food Per Diem: All meals covered during active travel and on-site community execution days.
- Phone & Tech Bill: Monthly phone/data bill covered in full to maintain seamless remote and field operations.
- Gas / Transport Stipend: Monthly fuel/transit allowance for local Austin and San Antonio running.
- Clothing / Field Allowance: Quarterly professional and field clothing stipend for high-level meetings and job-site execution.
Target Seal & Sign-On Date: August 31, 2026.
If you are ready to stop working for a paycheck and start building an empire, send your resume and a direct breakdown of why you are the exact right hand for this mission.
Pay: $25.90 - $35.99 per hour
Benefits:
- Employee assistance program
- Flexible schedule
Work Location: Hybrid remote in Austin, TX 78744
