Top 21 Front office coordinator Jobs in San Marcos, Tx

Office Manager & Client Intake Coordinator
Injured Texan —San Marcos, TX
- $48,000 - $55,000 a year
- Overtime
- Spanish
- Medical office experience
- HIPAA
Quick Apply
4d
Front Desk Coordinator
EXPRESS PAIN AND URGENT CARE PLLC —New Braunfels, TX
- Full-time
- Spanish
- Urgent Care
- HIPAA
- Paid holidays
- Health insurance
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Patient Benefits Representative Sr
Texas Oncology —San Marcos, TX
- Full-time
- Microsoft Excel
- HIPAA
- Mid-level
Procedure Scheduler Coordinator
Greater Austin Pain Center —Kyle, TX
- Full-time
- Background check
- Private practice
- HIPAA
- Health insurance
- Dental insurance
Quick Apply
8d
Receptionist
TX TINT LLC —Austin, TX
- $20 - $25 an hour
- Full-time
- Office
- Administrative experience
- US work authorization
- Health insurance
- Paid time off
Quick Apply
8d
Front Desk Checkout Coordinator
Dentalpracticecopilot —Austin, TX
- $20 - $23 an hour
- Full-time
- Dental office
- Medical office experience
- HIPAA
- Paid holidays
- Dental insurance
Quick Apply
6d
Patient Coordinator
New Braunfels Dental Arts —New Braunfels, TX
- $16 - $20 an hour
- Dental office
- 1 year
- Communication skills
- 401(k)
- Paid time off
Quick Apply
1d
Medical Records Specialist (Hays County MH Center)
Hill Country MHDD Centers —San Marcos, TX
- $15 an hour
- Full-time
- Microsoft Excel
- HIPAA
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Front Desk Coordinator
AUSTIN ORAL SURGERY —Dripping Springs, TX
- $20 - $22 an hour
- Dental office
- Administrative experience
- High school diploma or GED
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Front Office Administrator and Texas Notary Public
Ramirez Accounting Service Llc —Austin, TX
- $19.50 - $30.00 an hour
- Full-time
- Microsoft Word
- Spanish
- Microsoft Excel
Quick Apply
Patient Care Coordinator
Austin Spine & Rehab —Austin, TX
- $20 - $22 an hour
- Full-time
- Spanish
- Customer service
- HIPAA
- Health insurance
- Dental insurance
Quick Apply
11d
Front Desk-Patient Care Coordinator- South Austin
NAU Urology Specialists —Austin, TX
- $18 an hour
- 8 hour shift
- Bilingual
- Clinic
- Travel
- Health insurance
- Dental insurance
Quick Apply
Dental Patient Coordinator
Smile Haus —New Braunfels, TX
- $16 - $20 an hour
- Full-time
- Dental office
- In-person
- 1 year
- Health insurance
- Dental insurance
Quick Apply
6d
Front Office Coordinator
D4C Dental Brands —Austin, TX
- Full-time
- Dental office
- Computer literacy
- Writing skills
- Health savings account
- Paid holidays
Quick Apply
Front Office- Treatment Coordinator (Bilingual)
Community Dental Partners —Lockhart, TX
- $15 - $17 an hour
- Full-time
- Bilingual
- Dental office
- High school diploma or GED
- Paid training
- Health savings account
Quick Apply
Dental Patient Coordinator
Smile Haus South Austin —Austin, TX
- $18 - $25 an hour
- Dental office
- Mid-level
- Communication skills
- 401(k)
- Paid time off
Quick Apply
Aquatics Administrative Coordinator
Circle C Aquatics —Austin, TX
- From $45,000 a year
- Overtime
- 18 years or older
- Recruiting
- Front desk
Quick Apply
Senior Advanced Imaging Coordinator
Covenant Management Systems, L.P. —Austin, TX
- OSHA
- Computer literacy
- HIPAA
- Disability insurance
- Health insurance
Quick Apply
Treatment Coordinator
Star Dental Partners —Dripping Springs, TX
- Full-time
- Dental office
- Computer literacy
- Mid-level
- Wellness program
- Paid jury duty
1d

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Care Coordinator (Medical Receptionist/PSR)
Texas Physical Therapy Specialists —San Marcos, TX
Manage front desk operations including patient check-in, check-out, scheduling, insurance verification/authorization, and phone calls.
$16 - $18 an hour
11d
Front Desk Coordinator
EXPRESS PAIN AND URGENT CARE PLLC —New Braunfels, TX
Answer incoming phone calls and respond to patient inquiries professionally. Previous medical front office or healthcare administrative experience.
Quick Apply

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Various clerical duties including copying, faxing, scanning and filing patient documentation as needed. Coordinates with front desk/registration and clinical…
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Robert Half —Worthington, OH
Welcome visitors and guests, provide front-desk support, and help ensure established safety procedures are followed while on site.
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front office coordinator jobs near san marcos, tx

Office Manager & Client Intake Coordinator

Injured Texan
San Marcos, TX

Quick Apply

Job Details

Full-time
$48,000 - $55,000 a year
4 days ago

Qualifications

Spanish
Confidential information handling
Office activity coordination
Legal office phone management
Practice management software
English
Administrative experience
Law office experience
Office phone management

Full Job Description

Office Manager & Client Intake Coordinator

Two-Attorney Personal Injury Firm · San Marcos, Texas

Position Summary

Combined administrative and client-acquisition role serving as the firm's first point of contact for prospective clients and as the operational hub for office administration. Converts inbound inquiries into signed cases and keeps the firm's day-to-day operations, calendar, and administrative records running.

Field Detail

Reports to Managing Attorney (Halea)

Direct reports None initially; may eventually have administrative and intake interns (1–2)

Coordinates with Part-time bookkeeper, part-time IT contractor

Classification Full time, non-exempt hourly — mandatory timekeeping, eligible for overtime (1.5x)

1. Client Intake & Acquisition

Approximately 50–60% of time.

Serve as first point of contact for all inbound inquiries — phone, web form, referral, and marketing campaigns — with same-day response as the standard.
Conduct initial screening interviews against the firm's case acceptance criteria; gather incident facts, injury and treatment status, insurance information, and statute of limitations date.
Prepare screening summaries and route to the Managing Attorney for the accept/decline decision within 24 hours.
Send, track, and collect signed contingency fee agreements, HIPAA authorizations, and letters of representation.
Open new client and matter records in Clio using the firm's naming convention, matched to the accounting system.
Conduct the client welcome call and the documented handoff to the Pre-Litigation Case Manager within 48 hours of signature.
Issue declination letters and maintain the declined-case log with reason codes.
Track referral sources and conversion metrics; report monthly on lead volume, conversion rate, and source performance.
Maintain the firm's inquiry response-time standard and escalate backlogs.

Boundaries: Does not quote case value, estimate settlement ranges, advise on liability, or give legal advice of any kind. All case acceptance decisions belong to an attorney.

2. Office Administration & Calendar

Approximately 20–25% of time.

Administer the firm master calendar: own the calendaring system, set permissions, block attorney availability, and resolve scheduling conflicts.
Schedule attorney non-case commitments — business meetings, CLE, bar obligations, travel, and time off.
Schedule new client sign-up appointments and initial consultations.
Manage office lease, storage, insurance renewals, supplies, and vendor relationships.
Manage software subscriptions and licensing; coordinate with the IT contractor on renewals, seat counts, and user provisioning.
Maintain physical and electronic file organization and the closed-file retention schedule.
Coordinate the intern program across all departments — scheduling, onboarding, and supervision of administrative and intake interns.

Boundaries: Interns should never open mail, handle checks, or have Clio trust or billing module access.

3. HR & Payroll Administration

Approximately 10–15% of time.

Collect and maintain new hire documentation: I-9, W-4, direct deposit authorization, and signed handbook acknowledgment.
Maintain HR files and the employee roster; ensure personnel files are stored separately from I-9s and medical/benefit records.
Collect and route timesheets for supervisor approval; confirm all non-exempt time is approved before each payroll run.
Submit approved payroll data to the payroll provider after the Managing Attorney has reviewed and approved the payroll register.
Administer benefits enrollment and changes; serve as employee point of contact for benefits questions.
Run onboarding and termination checklists, including same-day system access removal in coordination with the IT contractor.

Boundaries: Does not approve own time, does not authorize pay rate changes, bonuses, new hires, or terminations. All compensation changes require written attorney approval.

4. Financial Support

Approximately 5–10% of time. Reduced scope — the part-time accountant owns the books; this role supplies documentation and performs front-end handling only.

Log all incoming mail receipts in the check log — date, payor, amount, matter — and apply restrictive endorsement immediately.
Prepare deposits for same-day or next-business-day handling.
Prepare disbursement packets for attorney approval: settlement statement, lien payoff letters, and supporting cost documentation.
Collect and submit vendor invoices, cost documentation, and receipts to the accountant for entry.
Maintain supporting documentation for client advances under Rule 1.08(d).
Provide documentation to the bookkeeper for monthly reconciliation.

Boundaries — non-negotiable:

No signature authority on any IOLTA or operating account. No debit card, no ATM card, no wire initiation.
Does not approve vendor additions or bank detail changes.

7. Qualifications

Required

3+ years in a law firm, medical office, or client-facing administrative role
Demonstrated phone skills and comfort with high inbound call volume
Experience with practice management software (Clio strongly preferred)
Ability to hold professional composure with injured, distressed, or hostile callers
Discretion with confidential client and employee information

Preferred

Personal injury or plaintiff-side firm experience
Payroll or HR administration experience
Bilingual English/Spanish — meaningful advantage in the San Antonio market
Familiarity with QuickBooks Online (documentation-level, not bookkeeping)

Performance metrics

Lead response time (target: same business day)
Inquiry-to-signature conversion rate
Handoff completion within 48 hours of signature
Payroll submitted accurately and on schedule
Check log completeness — zero unlogged receipts

Note: When to Split This Role

Watch for these signals:

- Lead volume above roughly 20–25 new inquiries per month — intake starts crowding out administration.

- Response time slipping past same-day on inbound leads. In PI, this converts directly into lost cases.

- Payroll or administrative deadlines being missed during heavy intake weeks.

- Sustained overtime — if the role consistently runs 45+ hours, a second position is cheaper than the overtime plus the turnover.

The first split-off should be intake, not administration — intake is the revenue-generating half and the half that suffers most from interruption.

Pay: $48,000.00 - $55,000.00 per year

Work Location: In person

Quick Apply

Refine Your Search

front office coordinator jobs in san marcos, tx

Office Manager & Client Intake Coordinator

Front Desk Coordinator

Patient Benefits Representative Sr

Procedure Scheduler Coordinator

Receptionist

Front Desk Checkout Coordinator

Patient Coordinator

Medical Records Specialist (Hays County MH Center)

Front Desk Coordinator

Front Office Administrator and Texas Notary Public

Patient Care Coordinator

Front Desk-Patient Care Coordinator- South Austin

Dental Patient Coordinator

Front Office Coordinator

Front Office- Treatment Coordinator (Bilingual)

Dental Patient Coordinator

Aquatics Administrative Coordinator

Senior Advanced Imaging Coordinator

Treatment Coordinator

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