Top 286 Executive assistant Jobs in San Mateo Ca

Executive Assistant & Office Coordinator
DCL Logistics —Fremont, CA
- $34 - $43 an hour
- Full-time
- Microsoft Excel
- Writing skills
- English
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant to the CEO
Confidential —San Francisco, CA
- $85,000 - $95,000 a year
- Full-time
- Background check
- Google Workspace
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Executive Administrative Assistant
IDR, Inc. —Santa Clara, CA
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
1d
Executive Assistant
BMO Financial —San Francisco, CA
- $69,000 - $127,800 a year
- Part-time
- Microsoft Outlook
- Writing skills
- Office
- Health insurance
- Tuition reimbursement
5d
Executive Assistant 2
Sony Interactive Entertainment —San Mateo, CA
- $85,100 - $127,700 a year
- Research
- Mid-level
- Office
- Wellness program
- Health insurance
1d
Executive Assistant
Generalist —San Mateo, CA
- Full-time
- Laboratory experience
- 3 years
- Senior level
Administrative Assistant IV
Affirm —San Francisco, CA
- $101,000 - $165,000 a year
- Remote
- Mid-level
- Conflict management
- Fair chance
- Employee stock purchase plan
- Health insurance
Executive Assistant, Senior
Blue Shield of California —Oakland, CA
- $90,860 - $136,290 a year
- Full-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
- Work from home
2d
Senior Executive Assistant
Coupang —Redwood City, CA
- $89,000 - $153,000 a year
- Google Workspace
- Microsoft Excel
- 5 years
- Commuter assistance
- Paid parental leave
Quick Apply
14d
Executive Assistant
Toyota Research Institute —Los Altos, CA
- $134,000 - $184,000 a year
- Full-time
- 8 years
- Bachelor's degree
- Fair chance
- Health insurance
- Dental insurance
12d
Executive Assistant, Sutter Health Research Institute
Sutter Health —Emeryville, CA
- $40.38 - $65.01 an hour
- 8 hour shift
- Microsoft Outlook
- Writing skills
- Mid-level
2d
Administrative Business Partner, YouTube SRE
YouTube —San Bruno, CA
- $96,000 - $137,000 a year
- Full-time
- Mid-level
- Office
- 3 years
Executive and Personal Assistant
Dyneti —San Mateo, CA
- Full-time
- Hybrid work
- Mid-level
- Bachelor's degree
- Experience equivalent to degree accepted
Executive Assistant (Starlink)
SpaceX —Palo Alto, CA
- $90,000 - $160,000 a year
- Extended hours
- Microsoft Outlook
- Computer literacy
- Mid-level
- Paid parental leave
- Employee stock purchase plan
Executive Assistant, GRAPS - Job ID: 2024
Ascendis Pharma —Palo Alto, CA
- $50 - $55 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- English
- Paid parental leave
- Health savings account
Quick Apply
4d
Executive Assistant
Handshake —San Francisco, CA
- $120,000 - $150,000 a year
- Full-time
- Hospitality
- Google Workspace
- Office
- Paid parental leave
- Health insurance
Quick Apply
Executive Assistant to the CEO/CIO & Retirement Board Secretary – San Francisco Employees' Retirement System (1110) (166918)
City and County of San Francisco —San Francisco, CA
- $139,360 - $169,416 a year
- Online Application
- Research
- Office
- Bachelor's degree
- Continuing education credits
8d
Senior Executive Assistant
Altos Labs —Redwood City, CA
- $159,400 - $204,400 a year
- Microsoft Excel
- Microsoft Outlook
- Office
Executive Assistant
Equinix —Redwood City, CA
- $84,000 - $126,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Paid time off
3d
Executive Assistant
Harvey —San Francisco, CA
- $113,000 - $169,600 a year
- Full-time
- Office
- 3 years
- Senior level
- Health insurance
- Dental insurance

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Executive Assistant & Office Coordinator

DCL Logistics -
Fremont, CA

Quick Apply

Job Details

Full-time
$34 - $43 an hour

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Employee assistance program
Vision insurance
Employee discount
Life insurance

Qualifications

Confidential information handling
Microsoft Excel
Business travel arrangements
Spreadsheets
Executive administrative support
English
Microsoft Office
Calendar management
Meeting facilitation
Appointment scheduling
Personal assistant experience
Time management
Travel planning
Excel data analysis

Full Job Description

About DCL Logistics

For over 40 years, DCL Logistics has powered the brands that shape how the world shops. We are a modern 3PL and a technology company at heart, trusted by high-growth, innovative names in consumer electronics, health and beauty, wellness, and connected devices. Our proprietary platforms (eFactory, SelectShip, and ReturnTrak) give our clients full command of their supply chain, and our ISO 9001:2015 certified facilities deliver the precision and quality their customers expect. Headquartered in Silicon Valley with a national network reaching 96% of the U.S. population on two-day ground, we help ambitious brands scale without limits.

Why DCL

We are more than a fulfillment company. We are a team of people who make it happen. Our culture is built on four core values that show up in everything we do: Make It Happen, Be Resourceful, Deliver Operational Excellence, and We Care. Here, your work is visible, your ideas matter, and your impact is real from day one. We move fast, we hold ourselves to the highest standard, and we take care of our people. When you join DCL, you don't just join an organization. You join a family.

The Executive Assistant & Office Coordinator is a dual-role position providing strategic-level administrative and operational support to the President, Chief Revenue Officer, and HR Director. This role serves as the operational backbone of executive leadership, managing complex calendars, orchestrating high-stakes travel logistics, coordinating client and vendor interactions, and ensuring flawless day-to-day office operations. The successful candidate anticipates executive needs, demonstrates exceptional attention to detail, and maintains composure in a fast-paced, logistics-driven environment. Priority support flows to the President, with secondary support to the CRO and HR Director.

DUTIES AND RESPONSIBILITIES:

Executive Support — President Priority

Manage President's calendar with precision, coordinating complex scheduling across internal leadership, client meetings, and board-level interactions
Serve as calendar gatekeeper for CRO and HR Director, prioritizing competing demands
Prepare executive summaries, meeting agendas, and briefing materials tailored to audience and context
Draft and edit executive-level correspondence and communications on behalf of executives
Handle confidential information with absolute discretion
Screen, prioritize, and route communications to appropriate decision-makers
Anticipate executive needs before they are articulated

Strategic Travel Coordination & Logistics

Book and manage complex, multi-city travel itineraries for executives (domestic and international)
Demonstrate strategic judgment on travel routing — optimize for efficiency, cost, and executive time (e.g., avoid unnecessary long-haul trips; consolidate regional travel when possible)
Coordinate accommodations, ground transportation, and meeting logistics at each destination
Prepare detailed travel itineraries including weather, venue layouts, distance between locations, timing considerations, and alternative routing options
Monitor real-time travel changes and resolve disruptions proactively
Manage executive travel expenses, reconcile receipts, and track spending in Excel
Coordinate travel for multiple executives simultaneously, balancing competing schedules

Office Operations & Client Experience

Serve as primary point of contact for all office operations and facilities management
Coordinate conference room scheduling, setup, and technology for client visits and internal meetings
Greet and coordinate logistics for client and vendor visits, ensuring professional first impressions
Manage office vendors, supply ordering, and inventory (including facilities maintenance, supplies, equipment)
Support office aesthetics and environment (e.g., plants, décor, cleanliness standards)
Coordinate company events, executive visits, and high-caliber client entertainment
Support onboarding logistics for new corporate hires (workspace setup, orientation materials, equipment)

Administrative Coordination & Process Management

Track action items from executive meetings and follow up with department leaders on deadlines
Maintain organized digital filing systems and document management
Coordinate multi-signature document approvals and routing
Support invoice approvals and expense tracking across executive accounts
Assist with company-wide announcements and communications
Manage project tracking and administrative support as assigned
Additional duties as required

KEY COMPETENCIES:

Exceptional organizational and prioritization skills with ability to juggle competing demands
Meticulous attention to detail with strategic thinking (knowing what matters and why)
Executive presence, discretion, and professional judgment
Advanced written and verbal communication skills (including executive-level writing)
Expert calendar and travel management expertise
Proactive problem-solving and ability to anticipate needs
Proficiency in Microsoft Excel (expense tracking, travel analytics, data organization)
Ability to remain composed under pressure and meet tight deadlines
Client-facing interpersonal skills and professional demeanor
Understanding of logistics and operations environments

EXPERIENCE & QUALIFICATIONS:

Minimum 5 plus years of executive administrative support (C-suite or senior leadership level preferred)
Proven experience managing complex, multi-city travel itineraries
Demonstrated ability to support multiple executives simultaneously
Strong Excel proficiency — comfortable working with data, tracking, and analysis
Experience in fast-paced, logistics, manufacturing, or operations environments preferred
Experience writing executive-level correspondence
Ability to obtain and maintain confidentiality and discretion standards

Job Type: Full-time

Pay: $34.00 - $43.00 per hour

Benefits:

401(k)
Dental insurance
Employee assistance program
Employee discount
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

executive assistant jobs in san mateo ca

Executive Assistant & Office Coordinator

Executive Assistant to the CEO

Executive Administrative Assistant

Executive Assistant

Executive Assistant 2

Executive Assistant

Administrative Assistant IV

Executive Assistant, Senior

Senior Executive Assistant

Executive Assistant

Executive Assistant, Sutter Health Research Institute

Administrative Business Partner, YouTube SRE

Executive and Personal Assistant

Executive Assistant (Starlink)

Executive Assistant, GRAPS - Job ID: 2024

Executive Assistant

Executive Assistant to the CEO/CIO & Retirement Board Secretary – San Francisco Employees' Retirement System (1110) (166918)

Senior Executive Assistant

Executive Assistant

Executive Assistant

I want to receive the latest job alert for executive assistant in san mateo ca

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