Top 44 Project design admin assistant Jobs in San Mateo Ca

Project Design Admin Assistant
Jenna Bayer Garden Design, Inc. —Mountain View, CA
- $70,000 - $74,000 a year
- Full-time
- Spanish
- Construction site
- Bachelor of Science
- Health savings account
- Health insurance
Quick Apply
2d
Curatorial Assistant, Asian American Art Initiative
Stanford University —Stanford, CA
- $30.39 - $38.94 an hour
- Extended hours
- Hybrid work
- Writing skills
- Project management
- University
- Travel reimbursement
- Health insurance
Executive Assistant I
Stanford Health Care —Palo Alto, CA
- $45.94 - $59.73 an hour
- Full-time
- High school
- Basic math
- English
Research Assistant
University of California San Francisco —San Francisco, CA
- Internal Medicine
- University
- Bachelor's degree
Administrative Assistant
Masonic Home: Union City —Union City, CA
- $29 - $36 an hour
- Full-time
- Word processing
- Data entry
- Experience equivalent to degree accepted
- Tuition reimbursement
- Opportunities for advancement
Quick Apply
Presidio Marketing Assistant
Kemper Sports Management —San Francisco, CA
- $25.43 an hour
- Part-time
- Customer service
- Office
- 1 year
Quick Apply
Program Assistant, Civics and Citizenship
Stanford University —Stanford, CA
- Full-time
- Hybrid work
- Management
- Customer service
- Mid-level
COUPAR: Interior Design Assistant
COUPAR —San Francisco, CA
- $25 - $28 an hour
- Full-time
- Hybrid work
- Administrative experience
- QuickBooks
- Entry level
Quick Apply
12d
Executive Assistant
WindBorne Systems —Palo Alto, CA
- $70,000 - $100,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
- Health insurance
- Dental insurance
Office Administrative Assistant
Clockwork Systems —Palo Alto, CA
- $25 - $40 an hour
- Temporary
- Google Workspace
- Merchandising
- Office
- Flexible schedule
- Food provided
Quick Apply
6d
Executive Business Partner, Office of the CEO
roblox —San Mateo, CA
- $76.96 - $92.53 an hour
- Full-time
- Hybrid work
- Google Workspace
- Office
- Bachelor's degree
- Flexible schedule
Facilities Admin Support I
Penumbra —Alameda, CA
- $22 - $34 an hour
- Inventory management
- Administrative experience
- High school diploma or GED
- Paid parental leave
- AD&D insurance
Senior Executive Assistant
Altos Labs —Redwood City, CA
- $159,400 - $204,400 a year
- Microsoft Excel
- Microsoft Outlook
- Office
Assistant Buyer, Entertaining and Linens - Pottery Barn
Williams-Sonoma, Inc. —San Francisco, CA
- $27 - $33 an hour
- Full-time
- Microsoft Excel
- Inventory management
- Merchandising
- Wellness program
- Commuter assistance
Executive Assistant Business Partner II, Product & Design
Uber —San Francisco, CA
- $51.93 - $57.70 an hour
- Full-time
- Office
- Bachelor's degree
- Organizational skills
- 401(k)
Executive Assistant & Workplace Experience Coordinator
Balsam Brands —Burlingame, CA
- $87,000 - $109,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Store discount
- Health savings account
Quick Apply
Office and Project Administrator
Hazen and Sawyer —San Francisco, CA
- $85,000 - $95,000 a year
- Weekends as needed
- 7 years
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Disability insurance
Quick Apply
Office Administrator
Arxlight —Oakland, CA
- $56,000 - $71,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Executive Assistant
Superior Court of California, County of Alameda —Alameda, CA
- $84,011.20 - $102,211.20 a year
- Full-time
- Microsoft Outlook
- Writing skills
- Mid-level
8d
Senior Administrative Assistant Design Technology Platform
Intel —Santa Clara, CA
- $78,440 - $110,740 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
7d

I want to receive the latest job alert for project design admin assistant in san mateo ca

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

project design admin assistant jobs near san mateo ca

Administrative Assistant jobs in Union City, CA

Research Assistant jobs in San Francisco, CA

Office Administrator jobs in Oakland, CA

Marketing Assistant jobs in San Francisco, CA

Office Administrator jobs in San Francisco, CA

Executive Assistant jobs in Alameda, CA

Senior Executive Assistant jobs in San Francisco, CA

Executive Assistant jobs in Palo Alto, CA

Assistant Buyer jobs in San Francisco, CA

Interior Designer jobs in San Francisco, CA

Administrative Assistant jobs in Nashville, TN

Remote Administrative Assistant jobs in Pittsburgh, PA

Administrative Assistant jobs in San Antonio, TX

Pt Assistant jobs in Appleton, WI

Administrative Assistant jobs in Milwaukee, WI

Administrative Assistant jobs in Columbia, MO

Hospitality Administrative Assistant jobs in New York, NY

Research Assistant jobs in Richmond, VA

Executive Assistant jobs in Cherry Hill, NJ

Research Assistant jobs in Pittsburgh, PA

Project Design Admin Assistant

Jenna Bayer Garden Design, Inc.
Mountain View, CA

Quick Apply

Job Details

Full-time
$70,000 - $74,000 a year
2 days ago

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Vision insurance
401(k) matching

Qualifications

Spanish
Bluebeam Revu
Report writing
OR experience
English
Asana
Project management
Attention to detail
Calendar management
Geometry
Direct support
QuickBooks
Vectorworks
Algebra
Productivity software
Associate's degree
Technical Proficiency

Full Job Description

We are seeking a highly organized and proactive Project Design Admin Assistant to join our dynamic team. In this role, you will be the backbone of our project management and administrative operations, ensuring seamless coordination between design teams, clients, and vendors. Your energetic approach and attention to detail will help drive project success from inception through completion. This paid position offers an exciting opportunity to develop your office management skills while supporting innovative design projects. Landscape and Construction industry experience is a plus as well as English and Spanish speaking.

Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform the following satisfactorily; other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Role:

Manage all project communications : Provide accountable project notes, submitted into Asana, CompanyCam, Instagant, Google Suite, Dropbox, Docusign, Quickbooks and other tracking platforms, both server based and mobile/tablet.

Admin Support: Monitor communications, Calendar, timesheet entry. Work with Design Team and provide Admin support as needed.

Learn/Memorize clients and their projects details Manage multiple projects with various ranges of scopes of work.

Ensure clients receive superior service and appropriate level of communication. Develop effective, professional relationships with client asset managers.

Ensure contractors in territory complete projects on time and on budget. Complete all project schedules for incoming design and installation projects.

Manage project schedules insuring a minimum slip in schedule Manage orders, email and phone effectively and on time, ensuring each order is completed on time, every time.Responsibilities:

Implementation, execution and maintenance of project schedules that identify key milestones, project dependencies, and project resources. Will oversee day-to-day internal communications regarding project status.

Assists in preparing written materials including correspondence, bids, reports, procedures, and guidelines related to project file maintenance and document control. Review, proofread, and edit documents.

Preparing and documenting meeting minutes. Other duties as assigned

Competencies:To perform the job successfully, an individual should demonstrate the following.

Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.

Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.

Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.

Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

Project Management - Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience: Accredited College Degree BS or BA, and 6 months to one year related experience and/or training; or equivalent combination of education and experience in design, horticulture, or construction management.

Language Ability: Read, analyze and interpret business, professional, technical or governmental documents. Write reports, business correspondence and procedure manuals. Effectively present information and respond to questions from managers, customers and the public.

Mathematical Ability: Calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume. Apply concepts of basic algebra and geometry.

Reasoning Ability: Solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills: Proficiency in Microsoft Office, Google Suite, Bluebeam, Vectorworks, Quickbooks and Asana

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position is an in office, on-site working with jobsite visits required regularly. This position is located in an office environment. The noise level in the work environment is usually moderate.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, sit, walk, use hands to finger, handle, or feel, reach with hands and arms, stoop, kneel, crouch or crawl, and talk or hear. The employee is occasionally required to lift up to 25 pounds. This job does not have special vision requirements. The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

Pay: $70,000.00 - $74,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Flexible spending account
Health insurance
Health savings account
Paid time off
Vision insurance

Application Question(s):

Do you have any Landscape or Construction Industry experience?

Education:

Associate (Preferred)

Experience:

Direct support: 2 years (Preferred)

Language:

Spanish (Preferred)

Ability to Commute:

Mountain View, CA 94043 (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

project design admin assistant jobs in san mateo ca

Project Design Admin Assistant

Curatorial Assistant, Asian American Art Initiative

Executive Assistant I

Research Assistant

Administrative Assistant

Presidio Marketing Assistant

Program Assistant, Civics and Citizenship

COUPAR: Interior Design Assistant

Executive Assistant

Office Administrative Assistant

Executive Business Partner, Office of the CEO

Facilities Admin Support I

Senior Executive Assistant

Assistant Buyer, Entertaining and Linens - Pottery Barn

Executive Assistant Business Partner II, Product & Design

Executive Assistant & Workplace Experience Coordinator

Office and Project Administrator

Office Administrator

Executive Assistant

Senior Administrative Assistant Design Technology Platform

I want to receive the latest job alert for project design admin assistant in san mateo ca

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected