Top 25 Administrative director Jobs in San Rafael, Ca

Director of Administration
Arnold & Porter —San Francisco, CA
- $192,000 - $250,000 a year
- Hybrid work
- 5 years
- Research
- Windows
11d
Head of EA Operations
Harvey —San Francisco, CA
- $187,600 - $258,000 a year
- Full-time
- Hybrid work
- Recruiting
- Senior level
- Leadership
- Health insurance
- Dental insurance
5d
Executive Director of Campus Operations - Administration and Finance
California State University —Vallejo, CA
- Full-time
- Background check
- Customer service
- 5 years
- Health insurance
- Dental insurance
Director of Division Administration
University of California San Francisco —San Francisco, CA
- Full-time
- Customer service
- Master's degree
- Bachelor's degree
Assistant to the Executive Director, Berkeley Art Museum Pacific Film Archive (4702C) #88190
University of California Berkeley —Berkeley, CA
- $94,316.30 - $100,091.20 a year
- Full-time
- Writing skills
- Research
- Mid-level
5d
Contact Center Administrative Director
University of California San Francisco —Emeryville, CA
- Call employer
- 7 years
- Clinic experience
- Master's degree
5d
Director of Finance and Administration
Marin Agricultural Land Trust (MALT) —Point Reyes Station, CA
- $165,000 - $200,000 a year
- Full-time
- Google Workspace
- CPA
- Office
- 403(b) matching
- Disability insurance
Executive Director in General Administration
EAST OAKLAND COMMUNITY PROJECT —Oakland, CA
- $150,000 - $180,000 a year
- Full-time
- Residential
- Organizational skills
- Senior level
- AD&D insurance
- Health insurance
3d
Head of Workplace Services
Happyrobot Inc. —San Francisco, CA
- $130,000 - $180,000 a year
- Full-time
- Hybrid work
- Office
- Senior level
- Leadership
- Health insurance
- Dental insurance
Director of Front Office
The Jay —San Francisco, CA
- $110,000 - $125,000 a year
- Full-time
- Writing skills
- English
- Hotel
- Disability insurance
- Health insurance
Quick Apply
Head of gRED Administrative Business Partnering
Genentech —San Francisco, CA
- $166,500 - $309,100 a year
- Online Application
- Google Workspace
- Office
- Administrative experience
Business Office Director- Payroll AP/AR required
Ivy Living —Oakland, CA
- $33 - $36 an hour
- Weekends as needed
- Mid-level
- Criminal background check
- Pre-employment physical examination
- Store discount
- COVID-19 protective measures
Quick Apply
4d
Deputy Director of Finance and Administration
City and County of San Francisco —San Francisco, CA
- Full-time
- Office
- Finance
- Bachelor's degree
Executive Assistant to Head of School
Cathedral School for Boys —San Francisco, CA
- Full-time
- Office
- Organizational skills
- Senior level
Director, Service Line Administration
Alameda Health System —Oakland, CA
- $85.44 - $142.40 an hour
- Full-time
- Nursing
- 7 years
- RN License
Quick Apply
Director of Human Resources & Administration
Community Youth Center (CYC) —San Francisco, CA
- $130,000 - $140,000 a year
- Full-time
- 5 years
- Research
- Office
Assistant Athletic Director for Compliance and Administration, Administrator I
California State University —Sonoma, CA
- Email
- Mid-level
10d
Head of Workplace
Factory —San Francisco, CA
- Full-time
- Hospitality
- Office
- Continuous improvement
Finance and Administration Director
Family Connection Center —San Francisco, CA
- $140,000 - $150,000 a year
- Weekends as needed
- Hybrid work
- 7 years
- CPA
- Office
- Paid jury duty
- Paid holidays
Executive Assistant to the Music Director
SAN FRANCISCO SYMPHONY —San Francisco, CA
- $84,486 - $91,940 a year
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- Research
Quick Apply
2d

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Director of Administration

Arnold & Porter -
San Francisco, CA

Apply Now

Job Details

$192,000 - $250,000 a year
11 days ago

Qualifications

Staff supervision
Team supervision

Full Job Description

Arnold & Porter has an opening for a Director of Administration in our Northern California offices (San Francisco and Silicon Valley) to work closely with the partner head of the offices to ensure smooth operations and office oversight. This role will reside in our San Francisco office working a hybrid schedule.

The Director of Administration is responsible for the administrative and operational aspects of the offices, as well as the overall supervision of the human resource functions for legal and support personnel. The Director acts as liaison between local leadership and firmwide management to ensure consistent application and enforcement of firm policies and procedures along with local statutory regulations. This highly visible leadership position develops and implements systems and strategies for improving administrative productivity and firm profitability, builds consensus by promoting positive employee communication and interaction, and fosters a positive, non-discriminatory and harassment-free work environment.

Responsibilities include but are not limited to:

Administration

Promoting firm culture and creating and fostering a cohesive office environment.
Designing and implementing engagement programs (i.e., Staff Appreciation Week, Well-Being Week in Law, “Garden Room” gatherings, weekly office lunches, partner meetings, annual holiday parties, etc.)
Promoting and encouraging collegiality and effective communication and interactions.
Serving as an energized leader and effective liaison between office leadership, firmwide management, and employees.
Identifying and resolving local areas of administrative concern.
Tracking and addressing local personnel attendance in accordance with the firm’s standard practices.
Incorporating innovation and AI tools into standard procedures to create efficiencies.

Operations and Facilities

Coordinating and implementing space allocation, office moves, construction projects, and refurbs as necessary.
Managing facility leases and vendor/service contracts in accordance with the firm’s standard practices.
Coordinating with building management to ensure facility maintenance and safety.
Maintaining safety, first aid, business continuity, and disaster prevention programs in compliance with firm policies and procedures and current local, state and federal requirements.
Overseeing inventory, procurement, and maintenance of furniture, equipment, and office supplies.
Establishing and promoting participation in sustainability and recycling programs.

Human Resources and Talent Development

Overseeing local professional staff and outsourced entities as necessary.
Liaising with the Talent team and Human Resources team on local legal and professional support staff recruiting, including the summer program.
Coordinating legal and professional staff development; including training and counseling as well as onboarding, orientation, transfers, and departure logistics.
Working closely with firmwide the Human Resources and Talent Departments to collaborate and resolve SF and SV personnel issues as they arise.
Administering employee incentives, evaluations, compensation, and benefits programs in compliance with the firm’s standard practices.
Ensuring compliance with the firm’s human resources policies and procedures and current local, state, and federal statutory and regulatory requirements.
Serving as an effective liaison between management and employees.

Finance & Accounting

Preparing the annual and revised office budget and monitoring office expenditures and entering monthly budget variances.

Qualifications:

Four-year college degree or equivalent work experience required.
A minimum of five years of supervisory/management experience in a comparable environment.
Experience creating budget and negotiating contracts including leases, service contracts, outsourcing agreements, etc. Space planning and utilization management experience desirable.
Proficiency in Windows operating systems and Microsoft 365 Office Suite and/or related software including database systems/management.
Proficiency in various AI tools, including but not limited to ChatGPT, Co-Pilot, Claude, Harvey.
Ability to effectively work with all professional staff and attorneys in demanding, high stress situations.
Familiarity with fundamental human resources policies and procedures, as well as current local, state, and federal statutory employment law requirements.
Proficiency with legal terminology and standard legal procedures.
Excellent administrative skills and strong database and Internet research skills.
Ability to multitask and have a sense of urgency with the workload.
Ability to work well in a team environment.
Ability to make sound decisions and demonstrate a high degree of trustworthiness in handling confidential and sensitive information.
Ability to strategically maintain financial/budgetary information.
Effective leadership experience.
Ability to be a change agent and drive new firm initiatives.
Ability to demonstrate strategic focus.
Possess exceptional judgement and professionalism.
Ability to define goals and follow through to achieve results.
Strong problem-solving skills and an ability to prioritize and manage time effectively.
Excellent organization and communications skills, both oral and written.
Ability to work in a fast-paced environment while exhibiting a strong attention to detail.
Ability to handle a variety of tasks simultaneously.
Exceptional client service both internal and external.

The anticipated base salary for this position is $192,000 to $250,000. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.

The firm may provide a discretionary bonus annually.

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Refine Your Search

administrative director jobs in san rafael, ca

Director of Administration

Head of EA Operations

Executive Director of Campus Operations - Administration and Finance

Director of Division Administration

Assistant to the Executive Director, Berkeley Art Museum Pacific Film Archive (4702C) #88190

Contact Center Administrative Director

Director of Finance and Administration

Executive Director in General Administration

Head of Workplace Services

Director of Front Office

Head of gRED Administrative Business Partnering

Business Office Director- Payroll AP/AR required

Deputy Director of Finance and Administration

Executive Assistant to Head of School

Director, Service Line Administration

Director of Human Resources & Administration

Assistant Athletic Director for Compliance and Administration, Administrator I

Head of Workplace

Finance and Administration Director

Executive Assistant to the Music Director

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