Top 128 Administrative coordinator Jobs in San Ramon Ca

Executive Assistant & Office Coordinator
DCL Logistics —Fremont, CA
- $34 - $43 an hour
- Full-time
- Microsoft Excel
- Writing skills
- English
- Health insurance
- Dental insurance
Quick Apply
Dental Front Desk/Patient Coordinator (Minimum 1 Year Experience)
Heyday Dental —Dublin, CA
- From $25 an hour
- Full-time
- Bilingual
- Background check
- Dental office
- Dental insurance
- Paid time off
Quick Apply
3d
Front Desk Coordinator - Med Spa & Plastic Surgery (Full-time, Danville CA)
EliteMD —Danville, CA
- $20 - $30 an hour
- 8 hour shift
- Private practice
- Surgery
- Writing skills
- Paid training
- Health insurance
Quick Apply
11d
Administrative and Operations Coordinator
seiu local 1021 —Oakland, CA
- $45.54 - $50.96 an hour
- Online Application
- Clean driving record
- English
- Mid-level
- Health insurance
- 401(k)
Quick Apply
Administrative Coordinator
Amgen —South San Francisco, CA
- $79,714.70 - $107,849.30 a year
- Microsoft Outlook
- Mid-level
- High school diploma or GED
- Disability insurance
- Health insurance
Bookkeeper & Administrative Coordinator
East Bay Nephrology Medical Group, Inc. —Berkeley, CA
- $24 - $38 an hour
- Full-time
- Hybrid work
- Mid-level
- QuickBooks
- In-person
- Health insurance
- Dental insurance
Quick Apply
Front Office Coordinator/Manager
Dublin Endodontics —Dublin, CA
- $18 - $35 an hour
- Full-time
- Dental office
- In-person
- Entry level
- Health insurance
- Dental insurance
Quick Apply
Business Office Coordinator
Brookdale Senior Living Inc. —Danville, CA
- $23.55 - $29.43 an hour
- Part-time
- Office
- Military encouraged
- Trade school
- Health savings account
- Paid holidays
Quick Apply
Office Coordinator
Hulberg and Associates, Inc. dba Valbridge Property Advisors —San Ramon, CA
- $48,000 a year
- Full-time
- Background check
- Microsoft Outlook
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
Loss Prevention Coordinator
Ross Stores —Dublin, CA
- $27.64 - $40.34 an hour
- Hybrid work
- Mid-level
- Office
- 3 years
Executive Assistant & Project Coordinator
S5 Global Inc —Pleasanton, CA
- $50,000 - $60,000 a year
- Full-time
- Google Workspace
- Research
- Mid-level
- Paid time off
Quick Apply
21h
Administrative & Program Support Coordinator (ASC II)
California State University —East Bay, CA
- Full-time
- Background check
- High school
- Basic math
- Paid holidays
- Health insurance
Administrative Coordinator
Ascend —Hayward, CA
- $29 - $32 an hour
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Executive and Board Affairs Coordinator
PLANNED PARENTHOOD NORTHERN CALIFORNIA —Concord, CA
- $73,960 - $95,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Paid holidays
- Disability insurance
Quick Apply
Administrative Coordinator
Gilead Sciences —Foster City, CA
- $109,650 - $141,900 a year
- Full-time
- Bachelor of Science
- Research
- Mid-level
- Health insurance
- Dental insurance
DENTAL OFFICE FRONT DESK COORDINATOR/SCHEDULER
SAN FRANCISCO DENTAL OFFICE —San Francisco, CA
- $35 an hour
- Full-time
- Bilingual
- Dental office
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Coordinator, Regional Office
DAVITA —Pleasanton, CA
- $26.00 - $31.50 an hour
- Overtime
- Microsoft Word
- Microsoft Excel
- OSHA
- Health insurance
- Dental insurance
Experience & Administrative Coordinator
Pitcairn Trust Company, LLC —San Francisco, CA
- $75,000 - $100,000 a year
- Full-time
- 5 years
- Mid-level
- Office
Quick Apply
Executive & Administrative Support Coordinator (E-Commerce Support)
Global Packaging Supply, Inc. —Hayward, CA
- $25 - $35 an hour
- Full-time
- Google Workspace
- Microsoft Outlook
- Writing skills
Quick Apply
Workplace Coordinator
Atomic Machines —Emeryville, CA
- $35 - $42 an hour
- Full-time
- Mid-level
- Office
- Bachelor's degree
Quick Apply

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Executive Assistant & Office Coordinator

DCL Logistics -
Fremont, CA

Quick Apply

Job Details

Full-time
$34 - $43 an hour

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Employee assistance program
Vision insurance
Employee discount
Life insurance

Qualifications

Confidential information handling
Microsoft Excel
Business travel arrangements
Spreadsheets
Executive administrative support
English
Microsoft Office
Calendar management
Meeting facilitation
Appointment scheduling
Personal assistant experience
Time management
Travel planning
Excel data analysis

Full Job Description

About DCL Logistics

For over 40 years, DCL Logistics has powered the brands that shape how the world shops. We are a modern 3PL and a technology company at heart, trusted by high-growth, innovative names in consumer electronics, health and beauty, wellness, and connected devices. Our proprietary platforms (eFactory, SelectShip, and ReturnTrak) give our clients full command of their supply chain, and our ISO 9001:2015 certified facilities deliver the precision and quality their customers expect. Headquartered in Silicon Valley with a national network reaching 96% of the U.S. population on two-day ground, we help ambitious brands scale without limits.

Why DCL

We are more than a fulfillment company. We are a team of people who make it happen. Our culture is built on four core values that show up in everything we do: Make It Happen, Be Resourceful, Deliver Operational Excellence, and We Care. Here, your work is visible, your ideas matter, and your impact is real from day one. We move fast, we hold ourselves to the highest standard, and we take care of our people. When you join DCL, you don't just join an organization. You join a family.

The Executive Assistant & Office Coordinator is a dual-role position providing strategic-level administrative and operational support to the President, Chief Revenue Officer, and HR Director. This role serves as the operational backbone of executive leadership, managing complex calendars, orchestrating high-stakes travel logistics, coordinating client and vendor interactions, and ensuring flawless day-to-day office operations. The successful candidate anticipates executive needs, demonstrates exceptional attention to detail, and maintains composure in a fast-paced, logistics-driven environment. Priority support flows to the President, with secondary support to the CRO and HR Director.

DUTIES AND RESPONSIBILITIES:

Executive Support — President Priority

Manage President's calendar with precision, coordinating complex scheduling across internal leadership, client meetings, and board-level interactions
Serve as calendar gatekeeper for CRO and HR Director, prioritizing competing demands
Prepare executive summaries, meeting agendas, and briefing materials tailored to audience and context
Draft and edit executive-level correspondence and communications on behalf of executives
Handle confidential information with absolute discretion
Screen, prioritize, and route communications to appropriate decision-makers
Anticipate executive needs before they are articulated

Strategic Travel Coordination & Logistics

Book and manage complex, multi-city travel itineraries for executives (domestic and international)
Demonstrate strategic judgment on travel routing — optimize for efficiency, cost, and executive time (e.g., avoid unnecessary long-haul trips; consolidate regional travel when possible)
Coordinate accommodations, ground transportation, and meeting logistics at each destination
Prepare detailed travel itineraries including weather, venue layouts, distance between locations, timing considerations, and alternative routing options
Monitor real-time travel changes and resolve disruptions proactively
Manage executive travel expenses, reconcile receipts, and track spending in Excel
Coordinate travel for multiple executives simultaneously, balancing competing schedules

Office Operations & Client Experience

Serve as primary point of contact for all office operations and facilities management
Coordinate conference room scheduling, setup, and technology for client visits and internal meetings
Greet and coordinate logistics for client and vendor visits, ensuring professional first impressions
Manage office vendors, supply ordering, and inventory (including facilities maintenance, supplies, equipment)
Support office aesthetics and environment (e.g., plants, décor, cleanliness standards)
Coordinate company events, executive visits, and high-caliber client entertainment
Support onboarding logistics for new corporate hires (workspace setup, orientation materials, equipment)

Administrative Coordination & Process Management

Track action items from executive meetings and follow up with department leaders on deadlines
Maintain organized digital filing systems and document management
Coordinate multi-signature document approvals and routing
Support invoice approvals and expense tracking across executive accounts
Assist with company-wide announcements and communications
Manage project tracking and administrative support as assigned
Additional duties as required

KEY COMPETENCIES:

Exceptional organizational and prioritization skills with ability to juggle competing demands
Meticulous attention to detail with strategic thinking (knowing what matters and why)
Executive presence, discretion, and professional judgment
Advanced written and verbal communication skills (including executive-level writing)
Expert calendar and travel management expertise
Proactive problem-solving and ability to anticipate needs
Proficiency in Microsoft Excel (expense tracking, travel analytics, data organization)
Ability to remain composed under pressure and meet tight deadlines
Client-facing interpersonal skills and professional demeanor
Understanding of logistics and operations environments

EXPERIENCE & QUALIFICATIONS:

Minimum 5 plus years of executive administrative support (C-suite or senior leadership level preferred)
Proven experience managing complex, multi-city travel itineraries
Demonstrated ability to support multiple executives simultaneously
Strong Excel proficiency — comfortable working with data, tracking, and analysis
Experience in fast-paced, logistics, manufacturing, or operations environments preferred
Experience writing executive-level correspondence
Ability to obtain and maintain confidentiality and discretion standards

Job Type: Full-time

Pay: $34.00 - $43.00 per hour

Benefits:

401(k)
Dental insurance
Employee assistance program
Employee discount
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

administrative coordinator jobs in san ramon ca

Executive Assistant & Office Coordinator

Dental Front Desk/Patient Coordinator (Minimum 1 Year Experience)

Front Desk Coordinator - Med Spa & Plastic Surgery (Full-time, Danville CA)

Administrative and Operations Coordinator

Administrative Coordinator

Bookkeeper & Administrative Coordinator

Front Office Coordinator/Manager

Business Office Coordinator

Office Coordinator

Loss Prevention Coordinator

Executive Assistant & Project Coordinator

Administrative & Program Support Coordinator (ASC II)

Administrative Coordinator

Executive and Board Affairs Coordinator

Administrative Coordinator

DENTAL OFFICE FRONT DESK COORDINATOR/SCHEDULER

Coordinator, Regional Office

Experience & Administrative Coordinator

Executive & Administrative Support Coordinator (E-Commerce Support)

Workplace Coordinator

I want to receive the latest job alert for administrative coordinator in san ramon ca

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