Top 4 Purchasing assistant Jobs in Sandusky, Oh

Real Estate Personal Assistant
Russell Real Estate Services —Sandusky, OH
- From $40,000 a year
- Full-time
- Mid-level
- Real Estate License
- Contracts
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Real Estate Personal Assistant

Russell Real Estate Services -
Sandusky, OH

Quick Apply

Job Details

Full-time | Contract
From $40,000 a year

Qualifications

Customer communication
Contract management
DocuSign
Executive administrative support
Accurate transaction records management
Attention to detail
Managing real estate transactions
Contracts
Document quality checks
CRM system proficiency
Real estate transaction management software
File organization

Full Job Description

A top-producing real estate agent in Sandusky, OH is seeking a highly organized, detail-driven Full-Time Personal Assistant to support a high-volume practice. This agent manages approximately $40 million in annual production and requires a dedicated professional to manage the administrative, transactional, and client-facing demands of the business.

This is not an entry-level administrative role. The ideal candidate has direct real estate experience, understands the lifecycle of a real estate transaction, and is capable of operating with a high degree of autonomy while keeping the practice running smoothly.

Key Responsibilities

Transaction Coordination

Own and manage all transaction files from executed contract through closing
Track and follow up on all required documents, disclosures, and signatures
Audit files at each milestone to identify and resolve missing items before they become closing-day issues
Coordinate with title companies, lenders, inspectors, and co-op agents to keep transactions on schedule
Maintain a master transaction checklist and status tracker across all active files

Client Communication & Follow-Up

Serve as the primary point of contact for clients during the transaction process
Communicate updates, next steps, and document requests to buyers, sellers, and cooperating parties
Respond to client inquiries promptly and professionally on behalf of the agent
Manage post-closing follow-up and client relationship touchpoints

Scheduling & Calendar Management

Manage the agent's calendar including showings, appointments, closings, and personal commitments
Schedule and confirm all transaction-related appointments (inspections, walkthroughs, closings)
Proactively flag scheduling conflicts and resolve them before they impact clients
Prepare the agent's daily agenda and ensure they are briefed and on time
Manage email inbox and ensure timely responses and follow-up
Must be social media savvy — comfortable managing and posting across platforms on behalf of the agent

Required Qualifications

Minimum 2 years of direct real estate experience (as a licensed agent, transaction coordinator, or real estate assistant)
Working knowledge of Ohio real estate contracts, disclosures, and the transaction process from contract to close
Exceptional attention to detail — ability to catch missing documents and errors before they become problems
Strong written and verbal communication skills
Proficiency with real estate software and CRM tools (experience with MLS, DocuSign, and transaction management platforms preferred)
Ability to manage multiple active files simultaneously without dropping details
Comfortable working with a high-producing, fast-moving agent — must be proactive, not reactive

What Success Looks Like

In the first 90 days, the right candidate will have fully taken over transaction file management, established a working rhythm with the agent, and measurably reduced the number of missing documents and last-minute closing issues. Within six months, clients and office administration should regularly interact with this assistant as the reliable point of contact for all transaction logistics.

Pay: From $40,000.00 per year

Work Location: In person

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