Top 135 Executive administrative assistant Jobs in Santa Ana, Ca

Executive Personal Assistant
Confidential —Newport Beach, CA
- $28 - $30 an hour
- Weekends as needed
- Background check
- Clean driving record
- Microsoft Excel
- Paid holidays
- Disability insurance
Quick Apply
Executive Assistant
Hundred Flowers Inc. —Santa Ana, CA
- $65,000 - $70,000 a year
- Full-time
- Mid-level
- Office
- Team management
Quick Apply
Personal Assistant
Tana Amen —Newport Beach, CA
- $25 - $30 an hour
- Part-time
- Background check
- Clean driving record
- Mid-level
Quick Apply
9d
Executive Assistant
Champion Health Plan —Long Beach, CA
- From $80,000 a year
- Full-time
- Inventory management
- Computer literacy
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant I, Rail Operations
OCTA —Orange, CA
- $31.39 - $43.18 an hour
- Full-time
- Data analysis skills
- Research
- Office
Executive Assistant - MHS C-Suite
Memorial Health Services —Fountain Valley, CA
- $47.56 - $68.94 an hour
- 8 hour shift
- Research
- Mid-level
- Office
- Health insurance
1d
Administrative Assistant III - Human Resources
In-N-Out —Irvine, CA
- $33.30 - $40.00 an hour
- Full-time
- Microsoft Outlook
- 5 years
- Mid-level
- Profit sharing
- Relocation assistance
Executive Secretary (Human Resources)
Rancho Santiago Community College District —Santa Ana, CA
- $94,680.14 - $120,958.32 a year
- Online Application
- Background check
- Word processing
- English
12d
City Clerk / Deputy City Clerk – Executive Assistant
City of La Palma, CA —La Palma, CA
- $9,585.76 - $12,845.83 a month
- Weekends as needed
- Clean driving record
- Word processing
- Research
- Wellness program
- Paid holidays
20h
Senior Executive Assistant
Providence —Irvine, CA
- $35.06 - $54.43 an hour
- Full-time
- 5 years
- Office
- Bachelor's degree
- Paid parental leave
- Paid holidays
Executive Assistant, Finance
Virgin Galactic —Tustin, CA
- $81,650 - $124,600 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Executive Assistant to the Dean, Claire Trevor School of the Arts
University of California, Irvine —Irvine, CA
- $34.13 - $55.16 an hour
- Weekends as needed
- Background check
- Office
- University
- Health insurance
- Retirement plan
Assistant to the Chair and Department
University of California, Irvine —Irvine, CA
- $29.40 - $42.14 an hour
- Full-time
- Hybrid work
- Background check
- Word processing
- Writing skills
- Health insurance
- Retirement plan
6d
Administrative Assistant III
PAC Panasonic Avionics Corporation —Irvine, CA
- $28.37 - $48.08 an hour
- Full-time
- Microsoft Outlook
- Addiction Medicine
- English
- Free parking
- Paid holidays
13d
Executive Assistant I- Remote
Ryan, LLC —Irvine, CA
- $27.28 - $43.10 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Computer literacy
- Mid-level
- Paid parental leave
- Tuition reimbursement
7d
Personal Assistant
Staffing at Tiffanie's —Laguna Beach, CA
- $90,000 - $120,000 a year
- Mid-level
- In-person
Quick Apply
12d
Executive Assistant
Toll Brothers —Irvine, CA
- $26.26 - $34.82 an hour
- Online Application
- Microsoft Word
- 5 years
- Mid-level
- Health insurance
- Dental insurance
12d
Executive Assistant
CTC GLOBAL CORPORATION —Irvine, CA
- $80,000 - $86,000 a year
- Full-time
- Microsoft Excel
- Office
- High school diploma or GED
Quick Apply
12d
Office Manager/Executive Assistant
Scouting America Orange County Council —Santa Ana, CA
- $82,000 - $90,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
Executive Assistant, Office of the Provost
Vanguard University —Costa Mesa, CA
- Part-time
- Hospitality
- Office
- Master's degree

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executive administrative assistant jobs near santa ana, ca

Executive Personal Assistant

Confidential
Newport Beach, CA

Quick Apply

Job Details

Full-time
$28 - $30 an hour

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
Life insurance
Paid sick time

Qualifications

Confidential information handling
Microsoft Excel
Microsoft Outlook
Business support experience for legal executives
Professional ethics
Writing skills
Direct client contact
Executive administrative support
Driver's License
Bachelor's degree
Driving
Adobe Acrobat
Time management

Full Job Description

Newport Beach Law Firm looking for a stellar 2nd Executive/Personal Assistant to Managing Partner with the existing Executive Assistant, serving as a secondary point of coordination and backup to ensure seamless coverage and timely execution of priorities.

Duties & Responsibilities:

Manage partner’s calendar, scheduling both business & personal matters
Coordinate travel accommodations: airfare, hotel lodging and vehicle transportation
Process business and personal expense reports on behalf of partner
Tracking case time worked and submitting timeslips on a timely basis
Take minutes and highly detailed notes during meetings
Screen and direct phone calls/emails, drafting/responding, and escalating as necessary
Act as point of contact among executives, clients, and external partners on behalf of partner
Ad hoc responsibilities assigned by partner, including: hosting VIP clients, assisting with charity organization management & logistics, coordinating special events
Run personal errands for partner and her family, assisting with non-business tasks

Required Skills:

Excellent verbal and written communication skills
Strong work ethic and high-level attention to detail
Ability to work in a fast-paced environment and exhibit outstanding time-management skills
Excellent interpersonal and client service skills, ability to effectively communicate with upper-level executives and external stakeholders
Strong organizational, analytical, and proactive problem-solving skills
Maintain professionalism, integrity, and confidentiality with all business & personal matters
Must be able to adhere to all internal firm policies and procedures

Required Qualifications:

Bachelor’s degree
Minimum 2 years of experience as an assistant for c-suite level executives
Microsoft Office Suite: 4 years (emphasis on Outlook, Word, and Excel)
Adobe Acrobat: 2 Years
Ability to work Monday - Friday (business hours of 9:00 AM - 5:30 PM) and be on-call during non-business hours as needed, including weekends
Valid driver’s license with clean driving record
Physical Demands: Sitting at desk, writing, typing, standing, moving, walking, bending reaching, lifting 25 lbs

We provide our employees with great benefits that feature employer paid medical insurance, dental insurance, vision insurance, life insurance, LTD insurance, 12 observed firm holidays, paid time off, paid sick leave, 401(k) retirement plan contribution and annual performance-based bonus. Additional office perks include: Bagel Mondays, a multitude of office snacks/beverages and catered lunch on Fridays.

This job requires U.S. worker authorization. Must pass background check.

Job Type: Full-time

Pay: $28.00 - $30.00 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

People with a criminal record are encouraged to apply

Application Question(s):

Do you have experience as an executive assistant?

Education:

Bachelor's (Required)

Experience:

Microsoft Outlook: 2 years (Preferred)

License/Certification:

Driver's License (Required)

Ability to Commute:

Newport Beach, CA 92660 (Required)

Work Location: In person

Quick Apply

Refine Your Search

executive administrative assistant jobs in santa ana, ca

Executive Personal Assistant

Executive Assistant

Personal Assistant

Executive Assistant

Executive Assistant I, Rail Operations

Executive Assistant - MHS C-Suite

Administrative Assistant III - Human Resources

Executive Secretary (Human Resources)

City Clerk / Deputy City Clerk – Executive Assistant

Senior Executive Assistant

Executive Assistant, Finance

Executive Assistant to the Dean, Claire Trevor School of the Arts

Assistant to the Chair and Department

Administrative Assistant III

Executive Assistant I- Remote

Personal Assistant

Executive Assistant

Executive Assistant

Office Manager/Executive Assistant

Executive Assistant, Office of the Provost

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