Top 180 documentation manager Jobs in santa barbara, ca

Bookkeeping Lead & Administrative Operations
MF Classic Interior, Inc. dba M.Fontes&Co. —Santa Barbara, CA
- $32 - $38 an hour
- Full-time
- Spanish
- Google Workspace
- Construction site
- Health insurance
- Paid time off
Quick Apply
Construction Project Manager
ForceV Technologies —Santa Barbara, CA
- $100 - $110 an hour
- Contract
- Clean driving record
- Construction site
- 8 years
Quick Apply
Safety Manager
Frontline Wildfire Defense —California
- $105,000 - $150,000 a year
- Full-time
- Remote
- Background check
- 5 years
- Bachelor's degree
- Paid jury duty
- Health savings account
Quick Apply
Pathways H.O.M.E. Case Manager- RRH
Good Samaritan Shelter —Santa Barbara, CA
- $26 - $31 an hour
- Full-time
- Background check
- Current TB test
- Addiction Medicine
- Paid holidays
- Health insurance
Quick Apply
Employment Services Program Manager
Alpha Resource Center of Santa Barbara —Santa Barbara, CA
- $70,304 - $72,800 a year
- Full-time
- Background check
- CPR Certification
- Clean driving record
- Paid training
- Paid holidays
Quick Apply
9d
Receivables & Collections Operations Assistant Manager
University of California, Santa Barbara —Santa Barbara, CA
- $97,200 - $182,000 a year
- Full-time
- Hybrid work
- Oracle
- Mid-level
- Office
Justice Alliance Manager
County of Santa Barbara —Santa Barbara County, CA
- $123,025.76 - $157,015.04 a year
- Full-time
- Background check
- LMFT
- Psychiatry
- Health savings account
- Paid holidays
10d
Kitchen Lead – Senior Care Program
Friendship Center Adult Day Services —Santa Barbara, CA
- $20 - $22 an hour
- Full-time
- Background check
- Inventory management
- Cooking
- Paid holidays
- Health insurance
Quick Apply
Case Manager (Community Supports Navigator)
City Net —Santa Barbara, CA
- $23 - $29 an hour
- Full-time
- Mid-level
- Office
- Windows
- Health insurance
- Dental insurance
Quick Apply
Project Manager
PTS Advance —California
- $95,000 - $120,000 a year
- Urgently hiring
- 7 years
- Construction site
- Hospital
Quick Apply
1d
La Posada Assistant Program Manager
Good Samaritan Shelter —Santa Barbara, CA
- $34 - $36 an hour
- Full-time
- Background check
- Current TB test
- Computer literacy
- Paid holidays
- Health insurance
Quick Apply
Remote - Commercial Lines Account Manager - California Candidates
Insurance Relief —California
- $33 - $35 an hour
- Call employer
- Remote
- Mid-level
- 3 years
- Organizational skills
- Health insurance
- Work from home
Quick Apply
Program Manager- RRH
Good Samaritan Shelter —Santa Barbara, CA
- $34 an hour
- Full-time
- Background check
- Current TB test
- Computer literacy
- Paid holidays
- Health insurance
Quick Apply
Case Manager Rapid Rehousing SB
Good Samaritan Shelter —Santa Barbara, CA
- $26 - $31 an hour
- Full-time
- Background check
- Current TB test
- Computer literacy
- Paid holidays
- Health insurance
Quick Apply
Grants and Contracts Manager
Robert Half —Santa Barbara, CA
- $30 - $35 an hour
- Contract
- Research
- Mid-level
- Analysis skills
- Disability insurance
- Dental insurance
Quick Apply
6d
Assistant Manager, BFS Payroll Office
University of California, Santa Barbara —Santa Barbara, CA
- $71,600 - $127,400 a year
- Full-time
- Hybrid work
- Oracle
- Salesforce
- Office
store manager-Montecito/Santa Barbara
Starbucks —Santa Barbara, CA
- $70,500 - $98,700 a year
- Weekends as needed
- Military
- Mid-level
- 3 years
- Paid parental leave
- Paid holidays
9d
TOPS - Community Manager Specialist
Asset Living —Santa Barbara, CA
- $36.05 - $40.86 an hour
- Hybrid work
- Mid-level
- High school diploma or GED
- Bachelor's degree
Quick Apply
4d
Front Desk Manager- Mar Monte Hotel Santa Barbara, CA
Hotel Equities —Santa Barbara, CA
- $75,000 - $80,000 a year
- Weekends as needed
- Computer literacy
- Writing skills
- Basic math
- Paid holidays
- Health insurance
Quick Apply
3d
Program Manager - Homeless Shelter
MERCY HOUSE —Santa Barbara, CA
- $75,920 - $80,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
Quick Apply

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Bookkeeping Lead & Administrative Operations

MF Classic Interior, Inc. dba M.Fontes&Co.
Santa Barbara, CA

Quick Apply

Job Details

Full-time
$32 - $38 an hour

Benefits

Health insurance
Paid time off

Qualifications

Accounts receivable
Teamwork
Accounts payable
Project coordination
High school diploma or GED
QuickBooks Online
QuickBooks
Payroll
Construction administrative experience

Full Job Description

Administrative Operations & Bookkeeping Lead

Reports Directly to Owner

This Is Not “Just” an Admin Job.

This is an opportunity for someone who takes ownership, loves numbers, understands how construction businesses really run, and wants to grow inside a company long-term.

We are a well-respected residential and commercial painting contractor serving Santa Barbara and Los Angeles. We’re growing — and we’re looking for the right person to grow with us.

If you have a construction background, speak Spanish, understand job costing, and naturally look for ways to improve systems when things slow down — keep reading.

Who Thrives Here

You might be the right fit if you:

Have experience in construction, painting, or another service-based trade
Understand how jobs move from estimate → production → billing
Are confident in QuickBooks (Online preferred)
Enjoy job costing and making sure every project is financially dialed in
Take pride in accuracy and accountability
Are bilingual (Spanish preferred) and comfortable communicating with crews and clients
Like wearing many hats and being the go-to person in the office
Look for ways to add value beyond your job description
Want longevity, cross-training, and real growth — not just a paycheck

This is a role for a self-starter. When your primary tasks are handled, you naturally ask:“What else can I improve?”

The RoleBookkeeping & Financial Operations (Primary Focus)

You will own the financial rhythm of the company:

Manage daily bookkeeping in QuickBooks Online
Process Accounts Payable (vendor invoices, approvals, job cost allocation)
Handle Accounts Receivable (progress billing, T&M invoicing, collections, deposits)
Track job costing (labor, materials, subcontractors)
Reconcile bank & credit card statements monthly
Assist with payroll coordination (time tracking, subcontractor payments)
Prepare weekly and monthly reports for ownership:
P&L by job
Aging summaries
Cash flow overviews
Maintain organized, audit-ready financial records

If you understand how job profitability drives business decisions, you’ll excel here.

Administrative & Operational Leadership

Beyond the numbers, you’ll help keep operations flowing smoothly:

Answer phones and serve as a polished, professional first point of contact
Coordinate job schedules, estimates, and crew logistics
Prepare contracts, change orders, proposals, and lien waivers
Maintain project documentation and insurance certificates
Order supplies and help track job-site materials
Support onboarding paperwork and light HR tasks
Assist with marketing updates (photos, testimonials, website updates)
Keep the office organized and running efficiently

You won’t just maintain systems — you’ll improve them.

What Makes This Opportunity Different

Direct access to ownership — your work matters and your voice is heard
Cross-training across operations, accounting, and business strategy
Real opportunity for growth as the company expands
A tight-knit, team-oriented environment where people genuinely enjoy working together
A company culture built on pride, accountability, and craftsmanship

We are building something long-term. We want someone who wants the same.

Qualifications

2+ years bookkeeping or combined admin/bookkeeping experience
Strong QuickBooks proficiency (required)
Construction or service-industry experience highly preferred
Understanding of job costing and progress billing
Proficiency in Excel and Google Workspace
Strong organizational and communication skills
Spanish speaking preferred
High school diploma required; associate degree or bookkeeping certification a plus

Benefits

Health insurance contribution after probation
Long-term growth potential
Stability within a respected local company

The Kind of Person We’re Looking For

Someone who:

Takes ownership without being asked
Holds themselves accountable
Cares about the accuracy of every invoice
Feels pride when systems run smoothly
Wants their workplace to feel like a second home — in the best way
Sees this as a career path, not a stepping stone

If that sounds like you, we’d love to meet you.

Please submit your resume along with a cover letter describing your QuickBooks experience and any construction background.

We are an equal opportunity employer.

Pay: $32.00 - $38.00 per hour

Benefits:

Health insurance
Paid time off

Experience:

QuickBooks: 3 years (Preferred)
Accounts payable: 3 years (Preferred)
Accounts receivable: 3 years (Preferred)
construction accounting: 1 year (Preferred)

Language:

Spanish (Preferred)

Location:

Santa Barbara, CA 93103 (Required)

Work Location: In person

Quick Apply

Refine Your Search

documentation manager jobs in santa barbara, ca

Bookkeeping Lead & Administrative Operations

Construction Project Manager

Safety Manager

Pathways H.O.M.E. Case Manager- RRH

Employment Services Program Manager

Receivables & Collections Operations Assistant Manager

Justice Alliance Manager

Kitchen Lead – Senior Care Program

Case Manager (Community Supports Navigator)

Project Manager

La Posada Assistant Program Manager

Remote - Commercial Lines Account Manager - California Candidates

Program Manager- RRH

Case Manager Rapid Rehousing SB

Grants and Contracts Manager

Assistant Manager, BFS Payroll Office

store manager-Montecito/Santa Barbara

TOPS - Community Manager Specialist

Front Desk Manager- Mar Monte Hotel Santa Barbara, CA

Program Manager - Homeless Shelter

I want to receive the latest job alert for documentation manager in santa barbara, ca

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