Top 62 Secretary Jobs in Santa Barbara, Ca

Client Experience Coordinator
The AmeriFlex Group —Santa Barbara, CA
- $48,000 - $58,000 a year
- Full-time
- Computer literacy
- Mid-level
- Office
Quick Apply
Executive Assistant / Staff Accountant
HUB —Santa Barbara, CA
- $60,000 - $75,000 a year
- Full-time
- Background check
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
2d
Executive Administrative Assistant
SAFE Research —Goleta, CA
- $50,000 - $70,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
Concierge / Front Desk Receptionist (Part Time)
Wood Glen Senior Living —Santa Barbara, CA
- $18 - $20 an hour
- Part-time
- In person
- Microsoft Word
- Background check
- Microsoft Excel
- Health insurance
- Paid time off
Quick Apply
Executive Assistant
Insync Consulting Services LLC —Santa Barbara, CA
- $32 an hour
- Contract
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
Quick Apply
4d
Front Desk Assistant (75% FTE)
University of California, Santa Barbara —Santa Barbara, CA
- $29.35 - $42.06 an hour
- Part-time
- Hybrid work
- Inventory management
- Office
- Administrative experience
personal assistant
MiraMed —Santa Barbara, CA
- $25 - $35 an hour
- Part-time
- In-person
- Entry level
Quick Apply
Student Affairs & Purchasing Assistant
University of California, Santa Barbara —Santa Barbara, CA
- $29.35 - $42.06 an hour
- Part-time
- Hybrid work
- Customer service
- Writing skills
- Research
Administrative Coordinator
Mariposas Project —Santa Barbara, CA
- $24 - $28 an hour
- Urgently hiring
- Background check
- Inventory management
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
4d
Administrative Assistant
Murata America —Goleta, CA
- $25 - $32 an hour
- Monday to Friday
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Health insurance
11d
Program Coordinator
University of California, Santa Barbara —Santa Barbara, CA
- $29.35 - $42.06 an hour
- Full-time
- Hybrid work
- Word processing
- Mid-level
- Office
- Travel reimbursement
Temporary - Document Scanner
HEICO —Santa Barbara, CA
- $25 an hour
- Part-time
- Pass drug screening
- High school diploma or GED
- 1 year
Financial & Administrative Assistant
University of California, Santa Barbara —Santa Barbara, CA
- $29.35 - $42.06 an hour
- Full-time
- Hybrid work
- Inventory management
- Word processing
- No high school diploma
Receptionist - State Farm Agent Team Member
Tammy Dobrotin - State Farm Agent —Santa Barbara, CA
- $40,000 - $55,000 a year
- Full-time
- Computer literacy
- Office
- Communication skills
- Health insurance
- Paid time off
Quick Apply
Bookkeeping/Administrative Assistant
LKS Books, LLC —Goleta, CA
- $25 - $27 an hour
- Part-time
- Hybrid work
- Microsoft Word
- Clean driving record
- Microsoft Excel
- Flexible schedule
Quick Apply
Temporary - Document Scanner
Santa Barbara Infrared —Santa Barbara, CA
- $25 an hour
- Temporary
- Pass drug screening
- High school diploma or GED
- 1 year
Quick Apply
Office Administrative Assistant
Harbor Marineworks —Santa Barbara, CA
- $19 - $21 an hour
- Part-time
- Spanish
- English
- Office
Quick Apply
6d
Part Time Executive Assistant
ViQi —Santa Barbara, CA
- $35 - $45 an hour
- Part-time
- Hybrid work
- Google Workspace
- Mid-level
- Business development
Front Office/Project Recovery Assistant
Council on Alcoholism and Drug Abuse —Santa Barbara, CA
- $20 - $24 an hour
- Full-time
- Spanish
- Current TB test
- Writing skills
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant to the President and CEO
Music Academy of the West —Santa Barbara, CA
- $27 - $35 an hour
- Weekends as needed
- High school
- Inventory management
- Mid-level
- 403(b) matching
- Health insurance
Quick Apply
2d

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Client Experience Coordinator

The AmeriFlex Group -
Santa Barbara, CA

Quick Apply

Job Details

Full-time
$48,000 - $58,000 a year

Qualifications

Computer operation
Teamwork
Guest relations
Bachelor's degree
Attention to detail

Full Job Description

Client Experience Coordinator

Internally known as our “First Impressions Director”

The AmeriFlex Group® Santa Barbara, CA

Location: Santa Barbara, CA — in-office (this is not a remote or hybrid role)

Job Type: Full-time (40 hours/week)

Reports To: Hannah Buschbom, Chief Transitional Wealth Planner, and Daniela Dunne, AmeriFlex® Premier Planner

Compensation: $48,000–$58,000 per year, depending on experience, plus benefits

About The AmeriFlex Group

The AmeriFlex Group is a leading Hybrid RIA headquartered in Las Vegas, NV, with a network of over 200 advisors nationwide managing assets exceeding $17.5 billion, as of this posting. Our Santa Barbara office is our flagship location — the heart of a planning-first firm that believes the client experience should feel as considered and welcoming as the advice itself. The AmeriFlex Group operates on a Partner Advisor ownership model through its advisor-owned RIA, in affiliation with Cambridge Investment Research as Broker/Dealer partner.

About the Role

We are looking for a polished, organized Client Experience Coordinator to be the welcoming face of our Santa Barbara office. Internally, we refer to this role as our “First Impressions Director” because this person sets the tone for every client interaction — and keeps the engine of our office running smoothly behind the scenes.

This is a full-time, in-office role built for someone who genuinely thrives in a professional office environment. The ideal candidate has direct experience in an office or administrative setting and takes real pride in keeping a workplace organized, efficient, and client-ready. If you are the person on your team who notices what needs doing before anyone asks — and who finds satisfaction in systems that work — this role was written for you.

We are also open to candidates from fast-paced service environments such as hospitality, events, or nonprofit work, provided they bring strong administrative instincts and are eager to grow in a professional office context. While we are excited to provide a consistent, stable service experience to our in-person clients in the greater Santa Barbara area, for the right person, this role offers meaningful long-term growth opportunities within financial services and wealth planning.

What You’ll Do

Greet clients warmly and ensure every visitor has a polished, comfortable experience from the moment they arrive
Welcome and support team members visiting from our other offices, helping them feel at home and set up at workstations
Own the coordination of conference rooms and meeting spaces — scheduling, tech setup, refreshments, and reset after every meeting
Answer and direct incoming phone calls professionally
Manage incoming client mailings and deliveries with care and accuracy
Keep the office running with precision— organized files, document prep, scanning, mail, and the operational details that keep everything running seamlessly
Maintain a polished, organized, client-ready office environment at all times
Assist with planning and coordinating client meetings and events
Support a monthly local networking event at a Santa Barbara–area venue — preparing agendas, coordinating RSVPs, and helping the event run seamlessly
Document client conversations and maintain confidential client information accurately in our CRM database
Take on increasing responsibility over time and, for the right person, learn the fundamentals of wealth planning and financial services

What You’ll Bring

Demonstrated experience in a professional office or administrative environment — this is the most important thing we’re looking for. Executive assistant, office coordinator, administrative assistant, legal or medical front office, or similar roles are a strong fit.
Exceptional organizational skills with a high standard for accuracy, follow-through, and attention to detail
Experience in a guest-facing role (hospitality, nonprofit, events) is a plus, but must be paired with strong organizational and administrative instincts
Exceptional discretion, tact, and a demonstrated ability to maintain strict confidentiality
A warm, professional presence and genuine pride in taking care of people
Clear, professional written and verbal communication skills
Initiative and reliability — you follow through on tasks promptly and notice what needs doing before being asked
Comfort with everyday computer applications (teleconferencing, Microsoft Office, databases, spreadsheets) and an aptitude for learning new systems
The ability to manage multiple priorities calmly in a busy office
Punctuality and dependability
Genuine eagerness to learn — whether that means mastering this role or growing into the financial services profession over time
Bachelor’s degree a plus, but not required

What We Offer

Competitive compensation and benefits will be structured based on experience, qualifications, and agreed-upon schedule
Reimbursement for approved professional development expenses
Customized career development process
Benefits eligibility is based on regularly scheduled hours and company policy; waiting period may apply
A beautiful, collegial Santa Barbara work environment

Work Environment & Physical Demands

This position is based full-time (40 hours/week) in our Santa Barbara office during standard business hours. The office environment is professional with moderate noise levels. Occasional additional hours may be required for specific events with advance notice; travel is rarely necessary. The role is mostly sedentary but involves occasional lifting and bending (for example, restocking supplies or setting up meeting spaces). The ability to read written text, use a computer, and communicate effectively is essential.

Additional Information

This job description is subject to change, and additional duties may be assigned by management as needed. The AmeriFlex Group reserves the right to revise this job description at any time. Employment is at-will, and either party may terminate the employment relationship at any time. The AmeriFlex Group is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, marital status, pregnancy, medical condition, genetic information, military or veteran status, or any other characteristic protected by applicable federal, state, or local law.

Ready to bring your organizational skills and office expertise to a team that values professionalism, integrity, and genuine hospitality? Apply now to become our next Client Experience Coordinator.

Pay: $48,000.00 - $58,000.00 per year

Application Question(s):

Able to work full-time, in-person in Santa Barbara, CA - Required

Education:

Bachelor's (Preferred)

Experience:

Professional office or administrative: 3 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

secretary jobs in santa barbara, ca

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