Top 314 Order administrator Jobs in Santa Clara, Ca

Project Administrator
United Mechanical —San Jose, CA
- $33 - $40 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Quick Apply
7d
Receptionist
Evommune, Inc. —Palo Alto, CA
- $76,000 - $95,000 a year
- Full-time
- Hybrid work
- Office
- 3 years
- Administrative experience
- Paid parental leave
- Disability insurance
Quick Apply
3d
Office Administrator
ASSA ABLOY —Fremont, CA
- $31 - $36 an hour
- Overtime
- Administrative experience
- High school diploma or GED
- Accounting
- Paid holidays
- Health insurance
Office Administrator
Entrematic (Amarr) —Fremont, CA
- $31 - $36 an hour
- Overtime
- Administrative experience
- High school diploma or GED
- Accounting
- Paid holidays
- Health insurance
Quick Apply
Executive Business Administrator
Microsoft —Mountain View, CA
- $31.49 - $59.33 an hour
- Full-time
- Hybrid work
- Customer service
- Office
- Bachelor's degree
Assistant Teacher
Our Savior Lutheran Church —Livermore, CA
- $19 - $21 an hour
- Part-time
- Classroom
- Current TB test
- Project management
Quick Apply
Bookkeeper/Office Administrator
Orange Engineering LLC —Fremont, CA
- $28 - $30 an hour
- Part-time
- Mid-level
- Office
- Administrative experience
- Paid time off
Quick Apply
8d
Administrative Assistant (SHORT-TERM, TEMPORARY)
West Valley-Mission Community College District —Saratoga, CA
- $38.05 an hour
- Part-time
- Research
- Mid-level
- Office
Administrative Associate 2
Stanford University —Stanford, CA
- $31.97 - $38.40 an hour
- Multiple hires
- Hybrid work
- Mid-level
- Office
- 3 years
Executive Administrative Assistance - Human Resources
Western Digital —San Jose, CA
- $77,900 - $103,800 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mentoring
- Health savings account
- AD&D insurance
Quick Apply
Administrative Coordinator
Stanford University —Stanford, CA
- $40 - $45 an hour
- Full-time
- Hybrid work
- Customer service
- Mid-level
- Office
4d
Catering Administrator
Live Nation —Mountain View, CA
- $24.80 - $31.00 an hour
- Part-time
- Mid-level
- Travel
- Recruiting
- Health savings account
- Paid holidays
Assistant Property Manager (CRE)
Cushman & Wakefield —Santa Clara, CA
- $32.69 - $38.46 an hour
- Full-time
- Mid-level
- Office
- Ability to climb stairs
- Health savings account
- Disability insurance
Quick Apply
Associate Clinical Trials Administrator
PROCEPT BioRobotics Corporation —San Jose, CA
- $82,110 - $96,600 a year
- Full-time
- Word processing
- Mid-level
- Bachelor's degree
- Opportunities for advancement
Quick Apply
Office Administrator - Shoreline Amphitheatre (Seasonal 2026)
Live Nation —Mountain View, CA
- $19.70 - $22.00 an hour
- Part-time
- Microsoft Excel
- Office
- High school diploma or GED
Project Administrator
Core Builders —San Jose, CA
- $80,000 - $95,000 a year
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- OSHA
- Paid holidays
- Disability insurance
Quick Apply
1d
Program Assistant (SHORT-TERM, TEMPORARY)
West Valley-Mission Community College District —Saratoga, CA
- $33.45 an hour
- Part-time
- Classroom
- Databases
- University
Business Office Manager
BAY AREA COMMUNITY HEALTH —San Jose, CA
- $43.46 - $50.38 an hour
- Research
- Office
- Organizational skills
Quick Apply
Office Administrator
J&J Air Conditioning Inc. —San Jose, CA
- $26.12 - $30.00 an hour
- Email
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Health insurance
Quick Apply
2d
Contracts&Procurement Administrator
SETI Institute —Mountain View, CA
- $90,000 - $130,000 a year
- Online Application
- Mid-level
- Finance
- Bachelor's degree
- Health insurance
- Dental insurance
Quick Apply

I want to receive the latest job alert for order administrator in santa clara, ca

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

order administrator jobs near santa clara, ca

Office Administrator jobs in Fremont, CA

Receptionist jobs in Palo Alto, CA

Caterer jobs in Mountain View, CA

Project Administrator jobs in San Jose, CA

Administrative Assistant jobs in San Jose, CA

Assistant Property Manager jobs in Santa Clara, CA

Office Administrator jobs in San Jose, CA

Assistant Teacher jobs in Livermore, CA

Administrative Coordinator jobs in Stanford, CA

Office Manager jobs in San Jose, CA

Contract Administrator jobs in Mountain View, CA

Office Administrator jobs in Mountain View, CA

Office Administrator jobs in Lake Charles, LA

Office Administrator jobs in Highlands Ranch, CO

Box Office jobs in Boston, MA

Administrator In Training jobs in Indiana

Office Administrator jobs in Seattle, WA

Office Administrator jobs in Tacoma, WA

Part Time Office jobs in Naples, FL

Healthcare Medical Receptionist No Experience jobs in Brooklyn, NY

Project Administrator

United Mechanical
San Jose, CA

Quick Apply

Job Details

Full-time
$33 - $40 an hour
7 days ago

Qualifications

Microsoft Excel
Microsoft Outlook
High school diploma or GED

Full Job Description

The Project Administrator provides administrative support to the Project Management Team, Engineering, and Field Teams to help ensure projects run efficiently and documentation is accurate, organized, and up to date. This role is responsible for supporting day-to-day project administration, compliance documentation, job setup activities, and general office coordination in a fast-paced construction environment.

Responsibilities

Office & Administrative Support

Coordinate office deliveries and logistical requests.
Provide backup support for front desk operations as needed.
Assist with general administrative support for project, engineering, and field teams.
Support scheduling of meetings, training sessions, and other team coordination needs.
Assist with onboarding-related activities for new hires.

Project Administration & Compliance Support

File preliminary lien notices and maintain related documentation.
Request, deliver, track, and file certificates of insurance for projects and service work.
Handle administrative support tasks tied to jobs, contracts, and compliance requirements.
Request and process bond documentation.
Complete and submit prequalification packages.
Maintain and update project records, including certificates of insurance, bonds, prequalification documents, and job data across various systems and platforms.
Upload and track project compliance documentation in customer portals.
File and organize completed contracts and project documentation within designated job folders.

Job Setup & System Support

Process service project job numbers.
Enter cost codes into applicable systems.
Open work order numbers associated with job numbers.
Open service warranty extra numbers.
Create and manage Autodesk Construction Cloud account access based on internal requests.
Process Textra requests, including confirming participation and submitting usage fees.
Help maintain departmental files, records, and support materials.

Project Documentation & Reporting

Plot, print, scan, and organize project drawings and related documents.
Submit weekly field expense reports accurately and on time.
Coordinate and schedule monthly Work in Progress (WIP) meetings and generate related reports.
Pull and distribute service-related cost reports as needed.
Assist with project and service bid support activities as needed.

Minimum Qualifications

High school diploma or equivalent required.
Associate degree or related administrative training preferred.
2+ years of administrative experience, preferably in construction, project administration, or a related environment.
Strong attention to detail and organizational skills.
Ability to manage multiple priorities and meet deadlines.
Proficiency in Microsoft Office, including Outlook, Word, and Excel.
Experience working with project documentation, compliance records, or construction systems preferred.

Skills

Strong organization and follow-through.
Clear written and verbal communication.
Ability to work well with multiple departments and personalities.
Dependable and responsive with a customer service mindset.
Comfortable learning new systems and processes.

United Mechanical is an Equal Opportunity Employer and embraces diversity in our employee population. We provide equal opportunity to all qualified applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, special disabled veteran, marital status, pregnancy, genetic information, or any other legally protected status.

Quick Apply

Refine Your Search

order administrator jobs in santa clara, ca

Project Administrator

Receptionist

Office Administrator

Office Administrator

Executive Business Administrator

Assistant Teacher

Bookkeeper/Office Administrator

Administrative Assistant (SHORT-TERM, TEMPORARY)

Administrative Associate 2

Executive Administrative Assistance - Human Resources

Administrative Coordinator

Catering Administrator

Assistant Property Manager (CRE)

Associate Clinical Trials Administrator

Office Administrator - Shoreline Amphitheatre (Seasonal 2026)

Project Administrator

Program Assistant (SHORT-TERM, TEMPORARY)

Business Office Manager

Office Administrator

Contracts&Procurement Administrator

I want to receive the latest job alert for order administrator in santa clara, ca

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected