DEFINITION:
Under supervision of assigned administrator this position will perform a wide variety of responsible and comprehensive technical and clerical duties involved in implementing grants; to interpret grant-specific policies, procedures, and regulations; values and promotes the mission and vision of the college.
CLASS CHARACTERISTICS:
An incumbent in this position, with limited supervision, is responsible for a variety of technical and clerical functions supporting the college’s grants through managing budgets, preparing reports, assisting in the implementation of activities, monitoring internal and external partners, processing time and payroll records, travel requests and claims, and maintaining project files. An incumbent will exercise considerable independence of action and will be expected to make independent decisions concerning appropriate procedures and develop a working knowledge of various grant program requirements and regulations.
ESSENTIAL FUNCTIONS:
1. Provide clerical and technical support for a college grant, its sub-awards to various education programs, and to other college grants.
2. Provides information and assistance regarding grant programs to staff, students, and the general public.
3. Serves as program liaison among partners, the college and community in providing services, and assist in preparation of activities.
4. Prepares correspondence, memorandums, reports, and notices from rough draft, marginal notes or general direction and composes correspondence on routine matters; establishes and maintains filing systems; uses a computer to enter and retrieve data and prepare correspondence and other documents.
5. Assist in coordinating the implementation of activities, services, operations, projects, meetings, trainings, field trips, special services and events, and/or other related functions.
6. Assist in developing brochures, news releases, and other materials to publicize events or provide information on programs and services; collaborate with public affairs when necessary, in the development of materials and media for distribution.
7. Utilize standard software application to compile information and data from various sources and prepare reports and data summaries.
8. Maintain grant and divisional specific budgets; code and post accounting transactions and reconcile discrepancies.
9. Prepares and maintains individual schedules and time-keeping records for program staff.
10. May assist with the day-to-day activities with student workers.
11. Perform other related duties as assigned.
Knowledge of:
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Office management techniques and organizational skills;
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Written business communications;
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Computers, database, and word processing software applications and production;
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Methods and practices of financial record keeping;
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Proper business English usage, spelling, grammar and punctuation;
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Microsoft Office suite and other software and hardware applications;
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Receptionist and telephone techniques;
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Apply district policies and procedures related to general business transactions with good judgment.
Demonstrated ability to:
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Understand and carry out oral and written directions;
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Develop and maintain cooperative relationships with those contacted in the course of work;
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Work independently, organize workload and establish priorities;
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Maintain accurate records and compile reports;
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Understand and interpret specific procedures, laws, and policies;
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Operate a computer with accuracy and speed;
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Establish and maintain departmental records and files;
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Compose correspondence independently;
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Excellent word processing and computer skills.
Working Conditions:
Duties are primarily performed in an office environment, at a desk or at a computer. The incumbent will experience interruptions while performing normal duties during the regular workday. The incumbent will have contact, in person or on the telephone, with staff and the general public that requires tact and good communication skills.
Physical Demands:
Typically may sit for extended periods of time. Operates a computer keyboard. Communicates over the telephone and in person. Regularly lifts, carries and/or moves objects weighing up to 10 pounds.
Special Qualification:
A sensitivity to and an understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.
Education and Experience:
Equivalent to the completion of the 12th grade and three years of increasingly responsible clerical experience OR any equivalent combination of education, training, and experience.
The desired start date is July 2026. This is a full-time, 37-hour, classified, 12-month position. This position is contingent on continued grant-funding. The grant will end June 30, 2028.
This position will primary working and assist with the DEIA/EEO committee activities and events to support DEIA initiatives.
Work Schedule: Monday - Thursday, 8:00 a.m. - 4:30 p.m. and Friday, 8:00 a.m. - 4:00 p.m.
To be considered for this position, the candidate must submit the following application materials by Wednesday, July 7, 2026 by 11:59 PST:
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Cover letter;
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A current and complete resume/CV of education and professional experience.
Allan Hancock College provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Allan Hancock College will not sponsor any visa applications.
