Top 217 Executive administrator Jobs in Santa Monica, Ca

Executive Assistant to the Dean
UCLA —Los Angeles, CA
- $77,961.24 - $118,644.17 a year
- Full-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
12d
Senior Vice President of Operations
M&A Executive Search —Los Angeles, CA
- From $190,000 a year
- Full-time
- Bachelor's degree
- In-person
- Senior level
- Relocation assistance
Quick Apply
CFO/Head of Capital Markets
Everforth, Cybercoders —Los Angeles, CA
- $250,000 - $400,000 a year
- Full-time
- US work authorization
- Fair chance
- Senior level
- Health insurance
- Dental insurance
Quick Apply
VP, Global Asset Management - Energy Solutions
Prologis —Los Angeles, CA
- $198,000 - $275,000 a year
- Full-time
- Office
- Continuous improvement
- Senior level
- Paid holidays
- Health insurance
Vice President of HVAC Commercial Service
Skillforce —Pasadena, CA
- $150,000 - $170,000 a year
- Full-time
- Remote
- Engineering
- Mentoring
- Recruiting
- Paid holidays
- Health insurance
Quick Apply
14d
Executive Administrator
BTAS —El Segundo, CA
- $66,000 - $181,000 a year
- Full-time
- Bachelor of Science
- 11+ years
- Research
- Paid holidays
- Health insurance
Quick Apply
Administrative Services Officer - Rent Control
City of Santa Monica —Santa Monica, CA
- $141,084 - $174,180 a year
- Online Application
- Word processing
- Writing skills
- Office
- Paid holidays
- Health insurance
1d
Chief of Staff
goop —Santa Monica, CA
- $150,000 - $160,000 a year
- Full-time
- Remote
- System design
- Research
- Analysis skills
- Paid parental leave
- Parental leave
Quick Apply
10d
Director's Coordinator
UCLA —Los Angeles, CA
- $32.20 - $51.36 an hour
- Overtime
- Hybrid work
- Background check
- Office
- University
Chief of Staff to the CEO
Pixi Beauty —Los Angeles, CA
- From $130,000 a year
- Full-time
- Senior level
- Leadership
- Communication skills
Quick Apply
Chief Operations Officer
Step Up on Second, Inc —Santa Monica, CA
- $300,000 - $350,000 a year
- Full-time
- Hybrid work
- Background check
- Public speaking
- Presentation skills
- Paid holidays
- Health insurance
Quick Apply
EXEC AST 3 CX
The Regents of the University of California on behalf of their Los Angeles Campus —Los Angeles, CA
- $77,961.24 - $118,644.17 a year
- Full-time
- Remote
- Background check
- School experience
- Microsoft Excel
12d
ADMIN MGR 1
The Regents of the University of California on behalf of their Los Angeles Campus —Los Angeles, CA
- $108,900 - $241,500 a year
- Full-time
- Remote
- Background check
- 18 years or older
- 7 years
Executive Director - Department of Medicine
UCLA Health —Los Angeles, CA
- $132,300 - $220,000 a year
- 5 years
- Office
- Master's degree
11d
Assistant Director
UCLA —Los Angeles, CA
- $88,900 - $190,300 a year
- Full-time
- Hybrid work
- Background check
- 18 years or older
- 7 years
1d
Director, Corporate Operational Excellence
Kite Pharma —Santa Monica, CA
- $226,185 - $292,710 a year
- Full-time
- Bachelor of Science
- Office
- Bachelor's degree
- Health insurance
- Dental insurance
Operating Partner, New Ventures
Potamkin Companies —Los Angeles, CA
- $200,000 - $275,000 a year
- Full-time
- Hybrid work
- Recruiting
- Senior level
- Leadership
- Health savings account
- Dental insurance
Quick Apply
13d
Chief of Staff
mRelief —Los Angeles, CA
- $140,000 a year
- Full-time
- Remote
- Children
- Senior level
- Health insurance
- Dental insurance
Quick Apply
Chief of Staff
Underscore Talent —Beverly Hills, CA
- $110,000 - $125,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Business
- Health insurance
- Dental insurance
Quick Apply
14d
Chief Financial Officer
Grüns —Los Angeles, CA
- $350,000 a year
- Remote
- Senior level
- Leadership
- 10 years
- Paid time off
Quick Apply

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Executive Assistant to the Dean

UCLA -
Los Angeles, CA

Apply Now

Job Details

Full-time
$77,961.24 - $118,644.17 a year
12 days ago

Qualifications

Confidential information handling
Business travel arrangements
Higher education administration
Writing skills
Academic institution experience
Executive administrative support
English
Research
Expense reports
Experience at colleges/universities
Managing executive calendars
Physical document handling
Editing
File organization
Account reconciliation
Office record organization
University experience

Full Job Description

The Executive Assistant to the Dean is the operational center of the Dean's Office at the UCLA School of Theater, Film and Television — one of the world's leading institutions for theater, film, television, and digital storytelling, located in the creative capital of the world. The Dean is a filmmaker, scholar, and public leader whose work moves daily among university leadership, major donors, entertainment industry executives, national and international arts organizations, and an acclaimed faculty of artists and scholars and the most talented student body. The EA makes that movement possible. This is a role for someone who anticipates what's needed before it's asked, tracking every commitment to completion, and representing the office to every constituent - from a studio head to a first-year student - with warmth, precision, and discretion. The EA manages a complex, fast-changing calendar; national and international travel; high-stakes correspondence; briefing materials; and the hospitality of an office that regularly welcomes leaders in the arts, entertainment, and higher education. The right candidate finds deep satisfaction in flawless execution, builds systems that ensure nothing is dropped, and wants their excellence to serve a mission: cultivating the next generation of storytellers who will change the culture with independence, innovation and impact.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications

Demonstrated experience providing executive level support in a highly matrixed and dynamic academic and/or administrative environment. (Required)

Demonstrated working knowledge of the academic and administrative processes in institutions of higher education or equivalent from entertainment industry. (Required)

Demonstrated superior interpersonal skills, exhibiting tact and diplomacy in establishing and maintaining cooperative working relationships and in interacting effectively within a diverse environment. (Required)

Demonstrated ability to independently track, prioritize, and complete a high volume of concurrent tasks with accuracy, with proven follow-through in a role where errors carry significant consequences (Required)

Demonstrated skill in handling matters of the utmost confidentiality; maintain information, records and correspondence with judgment and discretion. (Required)

Demonstrated working, detailed knowledge of University policies, practices and precedents and where to obtain pertinent information. (Preferred)

Experience supporting a senior executive in higher education, entertainment, media, the arts, a talent agency, a production company, or an equivalently fast-paced external-facing environment.

Technologically savvy and proficient with personal computers, devices and software in a Macintosh environment (including Word, Outlook, Microsoft Exchange, Slack, Asana, Excel, PowerPoint) (Required)

Demonstrated ability to work in harmony with the Dean and the Dean's vision. Demonstrated ability for teamwork, collaboration, tact and confidentiality. (Required)

Understanding of international travel. Skill in making complex, national and international travel arrangements and preparing itineraries. Knowledge of University administrative and travel policies. (Required)

Demonstrated skill in managing a complex calendar for the Dean to maximize optimum efficiency and ability to take the initiative in reprioritizing her schedule when necessary. (Required)

Excellent oral and written communication skills in English language; ability to transmit information on a one-on-one basis or to groups. (Required)

Demonstrated skill in working creatively and effectively in an environment that interfaces with high-level administrators in a broad spectrum of constituents with multiple, overlapping concerns. (Required)

Ability to identify problems, research specific issues, analyzes information and proposes effective solutions. (Required)

Skill in facilitating and nurturing measures necessary for bringing identifiable goals and objectives of the Dean's office to fruition. (Required)

Superior research and writing skills to compose correspondence and a wide variety of documents using appropriate vocabulary, grammar, spelling, punctuation, context, etc. utilizing Microsoft Word. Ability to assume responsibility for the final editing. (Required)

Skill in reading, understand/interpreting written policies, procedures, regulations, etc., and the ability to synthesize to concise summaries, when required. (Required)

Ability to systemize information and material (electronic files and hard copy) that is readily retrievable. Ability to establish and maintain diverse and confidential filing system. (Required)

Manages small accounts and expense reconciliation with accuracy. (Required)

Education, Licenses, Certifications & Personal Affiliations

Bachelor's Degree in related area and / or equivalent experience / training (Required)

Special Conditions for Employment

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Schedule

9:00 a.m. - 6:00 p.m.
Union/Policy Covered

CX-Clerical & Allied Services
Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Executive%20Assistant%203%20CX%20(41224620) Apply

Campus Requisition #:

11136

UC Payroll Title:

EXEC AST 3 CX

Department:

DEAN THEATER, FILM & TV

Appointment Type:

2 - Staff: Career

Anticipated Hiring Pay Scale:

Hiring range is $77,961.24 - $100,000. Annually

Full Salary Range:

USD $77,961.24/Yr. - USD $118,644.17/Yr.

Onsite | Remote | Hybrid Type:

Hybrid

Department Location:

102 East Melnitz

Full or Part Time:

Full Time

Apply Now

Refine Your Search

executive administrator jobs in santa monica, ca

Executive Assistant to the Dean

Senior Vice President of Operations

CFO/Head of Capital Markets

VP, Global Asset Management - Energy Solutions

Vice President of HVAC Commercial Service

Executive Administrator

Administrative Services Officer - Rent Control

Chief of Staff

Director's Coordinator

Chief of Staff to the CEO

Chief Operations Officer

EXEC AST 3 CX

ADMIN MGR 1

Executive Director - Department of Medicine

Assistant Director

Director, Corporate Operational Excellence

Operating Partner, New Ventures

Chief of Staff

Chief of Staff

Chief Financial Officer

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