Top 39 Accounts payable coordinator Jobs in Santa Monica Ca

Administrative & Accounting Coordinator
Bespoke Homes —Mar Vista, CA
- $60,000 - $80,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
Quick Apply
Bookkeeper & Administrative Coordinator
Gaia Development LLC —Marina del Rey, CA
- $35 - $45 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- 5 years
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
11d
Reconciliation/HR Coordinator
Avanti Hospitals —Gardena, CA
- $26.46 - $38.90 an hour
- Hospital
- HIPAA
- Mid-level
Quick Apply
Accounts Payable Coordinator
Creative Technology Group —Panorama City, CA
- Full-time
- Mid-level
- Analysis skills
- Experience equivalent to degree accepted
Quick Apply
Payroll Coordinator - Accounting - Full Time 8 Hour Days (Non-Exempt) (Non-Union)
USC —Los Angeles, CA
- $34.32 - $56.19 an hour
- 8 hour shift
- Mid-level
- 3 years
- High school diploma or GED
Finance Coordinator
Illumination —Santa Monica, CA
- $31 - $36 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Quick Apply
Coordinator, Business Affairs Administration
Sony Pictures Entertainment Inc. —Culver City, CA
- $29.23 - $36.54 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Payroll Coordinator - Accounting - Full Time 8 Hour Days (Non-Exempt) (Non-Union)
Keck Medical Center of USC —Los Angeles, CA
- $34.32 - $56.19 an hour
- 8 hour shift
- Background check
- Mid-level
- 3 years
Assistant Finance & Operations Coordinator
California Institute of Technology —Pasadena, CA
- $30.50 - $34.75 an hour
- Weekends as needed
- Oracle
- Mid-level
- University
- Paid holidays
- Health insurance
Finance Operations Coordinator (QuickBooks Online)
Unishippers - BP Freight —Woodland Hills, CA
- $25 - $30 an hour
- Part-time
- Hybrid work
- Mid-level
- Office
- 3 years
Quick Apply
11d
Accounts Payable/Payroll Coordinator
Cedars Assisted Living —Lake Balboa, CA
- $25 - $28 an hour
- OSHA
- Computer literacy
- HIPAA
- Health insurance
- Dental insurance
Quick Apply
11d
Billing/AP Coordinator
Seamount —Los Angeles, CA
- $45,000 - $55,000 a year
- Customer service
- Communication skills
- Entry level
Quick Apply
Accounting Coordinator
Entropico —Los Angeles, CA
- $25 an hour
- Part-time
- Office
- Finance
- QuickBooks
Quick Apply
13d
Coordinator, Finance
Universal Music Group —Hollywood, CA
- $47,250 - $65,000 a year
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Paid parental leave
- Paid holidays
Engineering Administrative Coordinator Full Time Days
Hollywood Presbyterian —Los Angeles, CA
- Full-time
- Acute care
- Hospital
- Computer literacy
Quick Apply
Accounting Coordinator
Kheir Clinic —Los Angeles, CA
- $23 - $27 an hour
- Full-time
- Inventory management
- Research
- Mid-level
Quick Apply
4d
Coordinator, A&R Administration
Universal Music Group —Hollywood, CA
- $33,600 - $55,000 a year
- Full-time
- Mid-level
- Office
- Data entry
- Paid parental leave
- Paid holidays
Accounting Coordinator
Kheir Clinic (FQHC) —Los Angeles, CA
- $23 - $27 an hour
- Full-time
- Research
- Mid-level
- Office
Quick Apply
12d
Administrative & Accounting Coordinator (Office Admin / Bookkeeper)
Fortech Solutions —North Hollywood, CA
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Paid time off
Quick Apply
Payroll & Benefits Coordinator
HILLCREST COUNTRY CLUB —Los Angeles, CA
- $22 - $30 an hour
- Weekends as needed
- Basic math
- Mid-level
- Administrative experience
Quick Apply
12d

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Administrative & Accounting Coordinator

Bespoke Homes
Mar Vista, CA

Quick Apply

Job Details

Full-time
$60,000 - $80,000 a year

Qualifications

Vendor relationship building
Google Workspace
Vendor coordination
Executive administrative support
Scanning
Customer inquiry handling
Invoice payment processing
Vendor relationship management
QuickBooks
Office management

Full Job Description

BESPOKE HOMES CALIFORNIA

Administrative & Accounting Coordinator

Los Angeles, CA | Full-Time | In-Office

Reports to: Financial Controller, Operations Director, Senior Development Manager, Owner

ABOUT BESPOKE HOMES CALIFORNIA

Bespoke Homes California is a luxury residential development company producing designer-driven homes in the $3–6M range across the Westside of Los Angeles — including Mar Vista, Venice, Brentwood, Pacific Palisades, and Santa Monica. We operate as a vertically integrated platform from acquisition through design, construction, and sale, backed by capital through a fund and private capital.

We are a fast-moving, detail-driven team that holds a high standard across every project we touch. This role exists to make sure the business never slows down because of something administrative.

THE ROLE

The Administrative & Accounting Coordinator is a fully in-office position responsible for the financial, organizational, and administrative work that keeps the business running cleanly behind the scenes. You will support senior leadership and project teams across accounting support, document management, project administration, and office operations.

This is not a field role. Your value is in the office — owning the details so the senior team can focus on execution. If you are looking for a role that involves site visits or construction coordination, this is not it.

WHAT YOU WILL OWN

Financial & Accounting Support

Receive, organize, and code invoices to the correct project and GL account as directed by the Controller
Prepare payment runs for Controller approval and follow up with vendors on outstanding invoices
Track project expenses by job cost category to support lender draw submittals
Collect, scan, and file all receipts, bills, and financial documents into the correct folders in real time
Match receipts to credit card transactions to assist with monthly reconciliation
Collect W-9s, insurance certificates, and banking info for new vendors and set them up in the accounting system
Maintain running project cost logs and flag overages to the appropriate team members proactively
Assist with insurance renewals, property tax deadline tracking, and banking administration

Operations & Office Management

Maintain full organization and working knowledge of G-Drive and BOX across all projects and company folders
Organize all company documentation into proper file structures and uphold document standards company-wide
Maintain calendars for senior team members and add all deadlines and reminders proactively
Take detailed, accurate notes in all GC, internal, and company meetings and track all action items through completion — full presence required, no multitasking
Route legal correspondence, contracts, and LLC documentation to the appropriate team members
Handle and route all inbound inquiries from the Bespoke website and main line
Assist with preparation and organization of marketing materials and client presentation packages
Keep the office organized, stocked, and presentable at all times

Project Administration Support

Assist in scheduling meetings with inspectors, surveyors, and vendors
Source vendor bids and maintain up-to-date vendor contact records
Coordinate material orders, track overages, and follow up on outstanding vendor payments
Organize and maintain all project permits, plans, soils reports, and inspection records
Print, pick up, and deliver plans and documents as needed
Manage utility setup, cancellation, and transfer documentation as directed

WHAT THIS ROLE IS NOT

This position does not include field visits, site walks, construction coordination, plan markups, client-facing walkthroughs, acquisitions, or investor relations. If that is the work you are looking for, this is not the right role.

WHO YOU ARE

2–4 years of administrative, office management, or executive assistant experience
Accounts payable experience required — invoice coding, payment runs, and vendor management are day-one responsibilities
Proficient in Google Workspace (Drive, Docs, Sheets, Calendar) and BOX
Experience with QuickBooks or similar accounting software strongly preferred
Exceptionally organized, detail-obsessed, and proactive — you anticipate needs and act before being asked
Discreet and professional when handling sensitive financial, legal, and business information
Experience in real estate, construction, or development is a plus

Bespoke Homes California is an equal opportunity employer.

Pay: $60,000.00 - $80,000.00 per year

Work Location: In person

Quick Apply

Refine Your Search

accounts payable coordinator jobs in santa monica ca

Administrative & Accounting Coordinator

Bookkeeper & Administrative Coordinator

Reconciliation/HR Coordinator

Accounts Payable Coordinator

Payroll Coordinator - Accounting - Full Time 8 Hour Days (Non-Exempt) (Non-Union)

Finance Coordinator

Coordinator, Business Affairs Administration

Payroll Coordinator - Accounting - Full Time 8 Hour Days (Non-Exempt) (Non-Union)

Assistant Finance & Operations Coordinator

Finance Operations Coordinator (QuickBooks Online)

Accounts Payable/Payroll Coordinator

Billing/AP Coordinator

Accounting Coordinator

Coordinator, Finance

Engineering Administrative Coordinator Full Time Days

Accounting Coordinator

Coordinator, A&R Administration

Accounting Coordinator

Administrative & Accounting Coordinator (Office Admin / Bookkeeper)

Payroll & Benefits Coordinator

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