Top 1309 Administrator Jobs in Santa Monica Ca

Administrative & Accounting Coordinator
Bespoke Homes —Mar Vista, CA
- $60,000 - $80,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
Quick Apply
Bookkeeper & Administrative Coordinator
Gaia Development LLC —Marina del Rey, CA
- $35 - $45 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- 5 years
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
11d
HR/Office Administrator
Nobu Los Angeles —Los Angeles, CA
- $28 - $30 an hour
- Full-time
- Restaurant management
- Mid-level
- Recruiting
- Health insurance
- Dental insurance
Quick Apply
7d
Office/Marketing Associate
BUG-A-SALT —Santa Monica, CA
- $22 - $30 an hour
- Overtime
- Background check
- Clean driving record
- Microsoft Excel
- Profit sharing
- Paid holidays
Quick Apply
Administrative Assistant
Netflix —Los Angeles, CA
- $38.46 - $71.39 an hour
- Writing skills
- Mid-level
- Office
- Paid holidays
- Health insurance
5d
Front Office Admin Support - Oncology, Santa Monica
UCLA Health —Santa Monica, CA
- $26.42 - $37.49 an hour
- Computer literacy
- Outpatient experience
- Clinic
Office Administrator
UCLA —Los Angeles, CA
- $30.36 - $43.49 an hour
- Full-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
- Travel reimbursement
5d
Front Office Admin Support - Santa Monica Breast Care
UCLA Health —Santa Monica, CA
- $26.42 - $37.49 an hour
- Computer literacy
- Clinic
- Organizational skills
3d
Operations Coordinator
Delet —El Segundo, CA
- $80,000 - $90,000 a year
- Full-time
- In-person
- Entry level
- Paid time off
Quick Apply
OR Administrative Assistant
Cedars-Sinai —Los Angeles, CA
- $25.00 - $35.94 an hour
- 8 hour shift
- Hospital
- No experience needed
- Office
- Tuition reimbursement
11d
Administrative Assistant II - Head & Neck Surgery (Santa Monica)
UCLA Health —Santa Monica, CA
- $26.42 - $37.49 an hour
- Surgery
- Computer literacy
- Mid-level
Property Administrator
CBRE —Santa Monica, CA
- $26.44 - $31.25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
2d
Administrative Officer 2
UCLA Health —Santa Monica, CA
- $32.20 - $51.36 an hour
- Computer literacy
- Writing skills
- Mid-level
11d
Administrative Assistant, General Services
UCLA Health —Los Angeles, CA
- $26.42 - $37.49 an hour
- Basic math
- Mid-level
- 3 years
3d
Front Office Admin Support- General Surgery (Santa Monica)
UCLA Health —Santa Monica, CA
- $26.42 - $37.49 an hour
- Microsoft Word
- Spanish
- Surgery
11d
Commercial Operations Administrator
USC —Marina del Rey, CA
- Up to $60 an hour
- Mid-level
- Windows
- Bachelor's degree
GI Lab Administrative Assistant
Cedars-Sinai —Los Angeles, CA
- $25.00 - $35.94 an hour
- 8 hour shift
- Hospital
- No experience needed
- Office
- Tuition reimbursement
Administrative Assistant II – Oncology, Santa Monica
UCLA Health —Santa Monica, CA
- $26.42 - $37.49 an hour
- Computer literacy
- Mid-level
- Outpatient experience
Cultural Affairs Administrator
City of Santa Monica —Santa Monica, CA
- $118,956 - $146,856 a year
- Online Application
- Organizational skills
- Contracts
- Computer skills
- Paid holidays
- Health insurance
ADMIN OFCR 2 CX
The Regents of the University of California on behalf of their Los Angeles Campus —Los Angeles, CA
- $32.20 - $51.36 an hour
- Overtime
- Remote
- Background check
- Mid-level
- Office

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Administrative & Accounting Coordinator

Bespoke Homes
Mar Vista, CA

Quick Apply

Job Details

Full-time
$60,000 - $80,000 a year

Qualifications

Vendor relationship building
Google Workspace
Vendor coordination
Executive administrative support
Scanning
Customer inquiry handling
Invoice payment processing
Vendor relationship management
QuickBooks
Office management

Full Job Description

BESPOKE HOMES CALIFORNIA

Administrative & Accounting Coordinator

Los Angeles, CA | Full-Time | In-Office

Reports to: Financial Controller, Operations Director, Senior Development Manager, Owner

ABOUT BESPOKE HOMES CALIFORNIA

Bespoke Homes California is a luxury residential development company producing designer-driven homes in the $3–6M range across the Westside of Los Angeles — including Mar Vista, Venice, Brentwood, Pacific Palisades, and Santa Monica. We operate as a vertically integrated platform from acquisition through design, construction, and sale, backed by capital through a fund and private capital.

We are a fast-moving, detail-driven team that holds a high standard across every project we touch. This role exists to make sure the business never slows down because of something administrative.

THE ROLE

The Administrative & Accounting Coordinator is a fully in-office position responsible for the financial, organizational, and administrative work that keeps the business running cleanly behind the scenes. You will support senior leadership and project teams across accounting support, document management, project administration, and office operations.

This is not a field role. Your value is in the office — owning the details so the senior team can focus on execution. If you are looking for a role that involves site visits or construction coordination, this is not it.

WHAT YOU WILL OWN

Financial & Accounting Support

Receive, organize, and code invoices to the correct project and GL account as directed by the Controller
Prepare payment runs for Controller approval and follow up with vendors on outstanding invoices
Track project expenses by job cost category to support lender draw submittals
Collect, scan, and file all receipts, bills, and financial documents into the correct folders in real time
Match receipts to credit card transactions to assist with monthly reconciliation
Collect W-9s, insurance certificates, and banking info for new vendors and set them up in the accounting system
Maintain running project cost logs and flag overages to the appropriate team members proactively
Assist with insurance renewals, property tax deadline tracking, and banking administration

Operations & Office Management

Maintain full organization and working knowledge of G-Drive and BOX across all projects and company folders
Organize all company documentation into proper file structures and uphold document standards company-wide
Maintain calendars for senior team members and add all deadlines and reminders proactively
Take detailed, accurate notes in all GC, internal, and company meetings and track all action items through completion — full presence required, no multitasking
Route legal correspondence, contracts, and LLC documentation to the appropriate team members
Handle and route all inbound inquiries from the Bespoke website and main line
Assist with preparation and organization of marketing materials and client presentation packages
Keep the office organized, stocked, and presentable at all times

Project Administration Support

Assist in scheduling meetings with inspectors, surveyors, and vendors
Source vendor bids and maintain up-to-date vendor contact records
Coordinate material orders, track overages, and follow up on outstanding vendor payments
Organize and maintain all project permits, plans, soils reports, and inspection records
Print, pick up, and deliver plans and documents as needed
Manage utility setup, cancellation, and transfer documentation as directed

WHAT THIS ROLE IS NOT

This position does not include field visits, site walks, construction coordination, plan markups, client-facing walkthroughs, acquisitions, or investor relations. If that is the work you are looking for, this is not the right role.

WHO YOU ARE

2–4 years of administrative, office management, or executive assistant experience
Accounts payable experience required — invoice coding, payment runs, and vendor management are day-one responsibilities
Proficient in Google Workspace (Drive, Docs, Sheets, Calendar) and BOX
Experience with QuickBooks or similar accounting software strongly preferred
Exceptionally organized, detail-obsessed, and proactive — you anticipate needs and act before being asked
Discreet and professional when handling sensitive financial, legal, and business information
Experience in real estate, construction, or development is a plus

Bespoke Homes California is an equal opportunity employer.

Pay: $60,000.00 - $80,000.00 per year

Work Location: In person

Quick Apply

Refine Your Search

administrator jobs in santa monica ca

Administrative & Accounting Coordinator

Bookkeeper & Administrative Coordinator

HR/Office Administrator

Office/Marketing Associate

Administrative Assistant

Front Office Admin Support - Oncology, Santa Monica

Office Administrator

Front Office Admin Support - Santa Monica Breast Care

Operations Coordinator

OR Administrative Assistant

Administrative Assistant II - Head & Neck Surgery (Santa Monica)

Property Administrator

Administrative Officer 2

Administrative Assistant, General Services

Front Office Admin Support- General Surgery (Santa Monica)

Commercial Operations Administrator

GI Lab Administrative Assistant

Administrative Assistant II – Oncology, Santa Monica

Cultural Affairs Administrator

ADMIN OFCR 2 CX

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