Top 12 Executive administrative assistant Jobs in Santa Rosa, Ca

Administrative Assistant II
SONOMA COUNTY INDIAN HEALTH PROJECT —Santa Rosa, CA
- $25.64 - $34.97 an hour
- Full-time
- Research
- Mid-level
- Office
4d
Executive Administrative Assistant
Traditional Medicinals —Rohnert Park, CA
- $85,700 - $112,455 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
Quick Apply
Executive Assistant
Sonoma Academy —Santa Rosa, CA
- $33 - $45 an hour
- Full-time
- Google Workspace
- Mid-level
- 3 years
- Health insurance
- Dental insurance
Operations Manager & Executive Assistant — Modern Real Estate Team
Martin Reed Real Estate —Sebastopol, CA
- $90,000 - $130,000 a year
- Full-time
- Hybrid work
- Spanish
- Mid-level
- Real Estate License
- Work from home
Quick Apply
1d
Director of Executive Operations
Enso Village —Healdsburg, CA
- $104,000 - $140,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- 403(b) matching
- Disability insurance
Quick Apply
10d
Executive Assistant
Nadsto —Novato, CA
- $30 - $40 an hour
- Full-time
- Mid-level
- Administrative experience
- Organizational skills
Quick Apply

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Administrative Assistant II

SONOMA COUNTY INDIAN HEALTH PROJECT -
Santa Rosa, CA

Apply Now

Job Details

Full-time
$25.64 - $34.97 an hour
4 days ago

Qualifications

Cultural competency

Full Job Description

Under the general supervision of the Chief Operations Officer (COO) the Administrative Assistant II (AA II) provides a broad variety of clerical and administrative tasks including managing an active calendar of appointments, composing and preparing correspondence and taking minutes that may be confidential, arranging detailed travel plans, meetings, conference calls, compiling documents, itineraries and agendas. The AA II also provides administrative support to Board of Directors as needed. The AA II is responsible for developing and maintaining an accurate calendar, official board and administrative records, documents and files; and participating/coordinating special projects and events, as assigned.

Essential Duties & Responsibilities

Calendar Management: Maintain and manage complex calendars for C-suite executives, ensuring accurate scheduling and prioritization.
Administrative Support: Compose and prepare professional correspondence, including confidential materials. Record and maintain official meeting minutes for the Board of Directors and administrative departments. Arrange detailed travel plans, meetings, conference calls, and compile itineraries, agendas, and supporting documents.
Key Responsibilities: Format and compile proposals, coordinate meetings, collect input from stakeholders, track deadlines, timelines, and deliverables. Gather basic data on research (non-analytical), prepare draft documents using provided content and maintain files and reports.
Records Management: Maintain accurate calendars, official board and administrative records, documents, and files.
Special Projects & Events: Coordinate and participate in organizational events and special projects as assigned.
Cross-Functional Collaboration: Works closely with multiple departments to provide administrative support by coordinating information, assisting with interdepartmental projects, and ensuring timely communication and document preparation across teams.
Proven experience in executive-level administrative support and organization support.
Strong organizational and time-management skills with the ability to manage multiple priorities.
Proficiency in Microsoft Office Suite
Ability to work independently and maintain confidentiality.

Special Qualifications:

All employees must be sensitive to the needs of the Native American community, demonstrate a deep understanding and respect for the diverse cultural heritage, traditions, and historical context of the Native American community.

How to Apply:

Submit your application to Sonoma County Indian Health Project, Inc.

Attention: Human Resources Department
Address: 144 Stony Point Road, Room 2209, Santa Rosa, CA 95401

Email: [email protected] Fax: (707) 526-1016

Application Form: Available online at www.scihp.org/human-resources

When applying under Indian Preference, please include valid documentation of eligibility with your application materials.

Apply Now

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executive administrative assistant jobs in santa rosa, ca

Administrative Assistant II

Executive Administrative Assistant

Executive Assistant

Operations Manager & Executive Assistant — Modern Real Estate Team

Director of Executive Operations

Executive Assistant

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