Top 303 Proposal Jobs in Sarasota, Fl

Venue Rentals Manager
Mote Marine Laboratory —Sarasota, FL
- From $60,000 a year
- Weekends as needed
- Background check
- Google Workspace
- Ability to walk for extended periods
- Health savings account
- Health insurance
Quick Apply
13d
Proposal Operations Assistant
CERES ENVIRONMENTAL SERVICES INC —Sarasota, FL
- $52,000 - $58,240 a year
- Overtime
- Microsoft Word
- Microsoft Excel
- Inventory management
- Travel reimbursement
- Health insurance
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Proposal Specialist / Proposal Writer
CERES ENVIRONMENTAL SERVICES INC —Sarasota, FL
- $75,000 - $90,000 a year
- Full-time
- Microsoft Excel
- Marketing
- Mid-level
- Opportunities for advancement
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Senior Proposal Specialist
CERES ENVIRONMENTAL SERVICES INC —Sarasota, FL
- $110,000 - $120,000 a year
- Full-time
- 7 years
- Marketing
- Office
- Travel reimbursement
- Health insurance
Quick Apply
6d
BioPharma Detail Rep
Access Pharmaceutical —Sarasota, FL
- Call employer
- Fair chance
- Communication skills
- Entry level
Administrative Assistant
Westminster Communities of Florida —Sarasota, FL
- Full-time
- Background check
- Word processing
- Office
Quick Apply
Underwriting Support Associate Account Manager (Aviation)
IAT Insurance Group —Sarasota, FL
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Profit sharing
- Paid holidays
Marketing Coordinator
Kimley-Horn —Sarasota, FL
- Marketing
- Mid-level
- Office
- Profit sharing
- Health insurance
12d
Interior Design Assistant/ CAD/ Sketchup
Local Interior Design Firm —Sarasota, FL
- $20 - $25 an hour
- 8 hour shift
- AutoCAD
- Construction site
- Research
- Parental leave
- Employee discount
Quick Apply
1d
Florida Stormwater Practice Lead
HireOTS —Sarasota, FL
- $165,000 - $195,000 a year
- Full-time
- Civil engineering
- Master's degree
- Analysis skills
- Health insurance
- Dental insurance
Quick Apply
Senior Interior Designer
Trade Mark Interiors —Sarasota, FL
- $60,000 - $90,000 a year
- Full-time
- AutoCAD
- Construction site
- Mid-level
- Profit sharing
- Disability insurance
Quick Apply
Project Controls Analyst
VALCOURT BUILDING SERVICES L C —Bradenton, FL
- Full-time
- Spanish
- Construction site
- Engineering
Quick Apply
Sr Estimator
Ballard Marine Construction —Bradenton, FL
- $150,000 - $175,000 a year
- Construction site
- Research
- Office
- Paid holidays
- Disability insurance
Quick Apply
HR/Project Manager Assistant
Sunny Grove Landscaping & Nursery Inc. —Sarasota, FL
- $44,000 - $48,000 a year
- Full-time
- Background check
- Spanish
- English
- Health insurance
- Dental insurance
Quick Apply
National Accounts Manager
VALCOURT BUILDING SERVICES L C —Bradenton, FL
- Full-time
- Remote
- 5 years
- Business development
- Contracts
Quick Apply
Sales Representative – Tree Care & Emergency Services
TopTier Tree & Landscaping —Venice, FL
- $50,381.33 - $60,674.29 a year
- Full-time
- Hybrid work
- No experience needed
- Mid-level
- Residential
- Opportunities for advancement
Quick Apply
21h
Commercial Account Manager (Pest Control Sales)
Turner Pest Control —Sarasota, FL
- Extended hours
- Clean driving record
- Ability to walk for extended periods
- Mid-level
- Paid training
- Health savings account
Quick Apply
13d
Landscape Maintenance Account Manager
Hazeltine —Venice, FL
- Full-time
- Spanish
- 5 years
- Driver's License
- Health savings account
- Disability insurance
Quick Apply
Territory Service and Sales Representative
Autotality LLC —Florida
- Full-time
- Background check
- Clean driving record
- Customer service
- Flexible schedule
Quick Apply
13d
Territory Sales Representative
McCanles HR Consulting —Florida
- $65,000 - $75,000 a year
- Full-time
- Remote
- Google Workspace
- Mid-level
- Business development
- Travel reimbursement
- Mileage reimbursement
Quick Apply
1d

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proposal jobs near sarasota, fl

Venue Rentals Manager

Mote Marine Laboratory -
Sarasota, FL

Quick Apply

Job Details

Full-time
From $60,000 a year
13 days ago

Benefits

Health savings account
Health insurance
Dental insurance
Paid time off
Employee assistance program
Vision insurance
Employee discount
Life insurance
Retirement plan

Qualifications

Driver's License
Bachelor's degree
Hospitality Management
Contracts
Time-based sales targets
Events management
Productivity software
Business

Full Job Description

Position Summary

The Venue Rentals Manager serves as the primary lead for all private event rentals at Mote Marine Laboratory & Aquarium, overseeing the full lifecycle of every rental booking — from initial inquiry through contract execution, event-day operations, and post-event follow-up. This role ensures that every private event, corporate function, wedding, and special gathering hosted at Mote reflects the organization's mission, brand standards, and commitment to an exceptional guest experience.

This is a hybrid sales-and-operations role and a vital driver of Mote's earned-revenue strategy. The Venue Rentals Manager is the primary point of contact for external clients and vendors, and directly impacts Mote's ability to convert inquiries into signed contracts, deliver flawless events, and retain repeat and referral business — particularly during peak rental season.

Essential Duties & Responsibilities

Sales & Business Development

Respond promptly and professionally to all incoming rental inquiries (phone, email, web form, referral) and convert leads into booked, contracted events.
Conduct site tours and client consultations, presenting Mote's venue spaces, capacity options, catering policies, and rental packages.
Develop and present proposals and pricing based on event space and guest count.
Maintain and grow relationships with wedding planners, corporate meeting planners, caterers, and other referral partners to build a consistent pipeline of business.
Track leads, bookings, and pipeline status in a CRM or booking system; report on inquiry-to-close conversion, revenue booked, and pipeline health.
Meet or exceed annual revenue and booking targets.
Monitor competitor venues and local market pricing to keep Mote's rental packages competitive and appropriately positioned.

Contract & Booking Administration

Manage venue rental contracts, deposit schedules, and payment timelines; ensure timely execution and follow-up on outstanding paperwork.
Maintain the master event calendar, proactively identifying and resolving date conflicts across internal programming, exhibits, and external rentals.
Coordinate certificates of insurance, vendor licensing, and permitting documentation required for each event.
Ensure all rental agreements comply with Mote's policies, insurance requirements, and any relevant federal, state, and local regulations.

Event Operations & Day-of Execution

Serve as the primary on-site point of contact for clients, vendors, and caterers on event day, ensuring setup, timeline, and breakdown run smoothly.
Coordinate logistics with internal departments (facilities, security, animal care, husbandry, IT/AV, custodial) to ensure venue readiness and minimal disruption to Mote's daily operations and animal welfare protocols.
Manage vendor load-in/load-out schedules, floor plans, rental equipment, and venue walk-throughs before and after each event.
Troubleshoot day-of issues in real time and make sound decisions that protect both the guest experience and Mote's animals, staff, and assets.
Supervise full/part-time, seasonal, or contract event staff as needed for larger functions.

Client Relations & Brand Stewardship

Act as the face of Mote for every private event client, ensuring interactions reflect the organization's mission, professionalism, and hospitality standards.
Conduct post-event follow-up with clients to gather feedback, resolve any concerns, and identify opportunities for repeat business or referrals.
Represent Mote at bridal shows, networking events, and industry association meetings as appropriate.

Qualifications

Bachelor's degree in Hospitality Management, Event Management, Business, or related field.
3–5 years of experience in Venue Rentals, event planning, or hospitality management.
Experience directly operating and executing events — not just booking them.
Demonstrated track record of meeting sales/revenue targets and closing contracts.
Strong working knowledge of event operations, vendor management, and day-of event coordination.
Excellent communication skills.
Proficiency with CRM or event booking/management software, Microsoft Office/Google Workspace, and calendar management tools.
Comfortable working nights, weekends, and holidays as needed.
Valid driver's Florida license and ability to move throughout the venue.
Experience selling and operating events in a museum, aquarium, zoo, or similar mission-driven/nonprofit environment.
Existing relationships with regional wedding and corporate event planners, caterers, and rental vendors is preferred.
Familiarity with nonprofit earned-revenue models and donor/member stewardship practices is preferred.
Experience in Triple Seat is preferred.

Physical Requirements

Ability to stand, walk, and be on your feet for extended periods, including during event setup/breakdown.
Ability to lift and move event materials (tables, signage, equipment) up to 25–35 lbs.

Reports To:

Senior Manager of Venue Rentals and Events

Location:

Sarasota, FL (on-site; evening and weekend work required)

Why This Role Matters

Private event rentals are one of Mote's key earned-revenue streams, funding the organization's marine research, conservation, and education mission. The Venue Rentals Manager is the linchpin between Mote's world-class venue and the clients who want to celebrate their milestones there — a gap in this role directly translates to missed inquiries, delayed contracts, and lost revenue during the organization's busiest and most important booking periods.

Pay: From $60,000.00 per year

Benefits:

Dental insurance
Employee assistance program
Employee discount
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Vision insurance

Application Question(s):

Describe your experience directly operating and executing events.
Describe your experience with non-profit earned revenue models and donor/member stewardship
Describe your experience selling and operating events in a museum, aquarium, zoo, or similar mission-driven/nonprofit environment.
Describe your working knowledge of event operations, vendor management, and day-of event coordination.

Experience:

Venue Rentals, Event Planning, or hospitality: 3 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

proposal jobs in sarasota, fl

Venue Rentals Manager

Proposal Operations Assistant

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Senior Interior Designer

Project Controls Analyst

Sr Estimator

HR/Project Manager Assistant

National Accounts Manager

Sales Representative – Tree Care & Emergency Services

Commercial Account Manager (Pest Control Sales)

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Territory Sales Representative

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