Top 40 Scheduler Jobs in Sarasota, Fl

Scheduling / Dispatch Office Assistant
Two Trails, Inc. —Bradenton, FL
- $39,000 a year
- Full-time
- Background check
- Office
- High school diploma or GED
- Dental insurance
- Vision insurance
Quick Apply
Administrative Assistant
Ameriprise Financial —Englewood, FL
- $45,000 - $50,000 a year
- Full-time
- Marketing
- Office
- Bachelor's degree
Scheduler Manatee Diagnostic Center Full Time Days
Manatee Memorial Hospital —Bradenton, FL
- Full-time
- Hospital
- High school diploma or GED
- Children
- Health insurance
- Dental insurance
11d
Clinical Team Support / Home Health Scheduler
Concierge Home Care —Sarasota, FL
- $18 - $25 an hour
- Full-time
- Background check
- Office
- High school diploma or GED
- Health savings account
- Dental insurance
Administrative Assistant - FT - Monday - Friday 8:00am - 4:00pm
The Barclay at Sarasota —Sarasota, FL
- $24 an hour
- Weekends as needed
- Microsoft Word
- Office
- Administrative experience
- Opportunities for advancement
Quick Apply
Surgery Scheduler
Sunstate Medical Specialists —Sarasota, FL
- Full-time
- Surgery
- Medical office experience
- High school diploma or GED
Quick Apply
10d
Schedule Coordinator - Sarasota
EnergyToday —Sarasota, FL
- $23 - $28 an hour
- Weekends as needed
- Microsoft Outlook
- Computer literacy
- High school diploma or GED
- Disability insurance
- Health insurance
Scheduling Coordinator - ASI
MCR HEALTH —Bradenton, FL
- Full-time
- Background check
- Spanish
- Pass drug screening
Quick Apply
7d
Patient Appointment Scheduler
Florida Digestive Health Specialists LLP —Sarasota, FL
- $17 - $22 an hour
- Full-time
- Office
- Ability to climb stairs
- High school diploma or GED
Quick Apply
Administrative Assistant
Atwell, LLC —Sarasota, FL
- Microsoft Excel
- Microsoft Outlook
- Bachelor of Science
- Paid parental leave
- Health savings account
Quick Apply
13d
Administrative Production Assistant
BK Wakefield Builders —Bradenton, FL
- $28 - $31 an hour
- Full-time
- Bilingual
- Google Workspace
- Computer literacy
- Health insurance
- Paid time off
Quick Apply
Program Scheduler
VITAS Healthcare —Bradenton, FL
- Full-time
- Spanish
- Computer literacy
- English
Quick Apply
Schedule Coordinator - Sarasota
PlumbingToday —Sarasota, FL
- $23 - $28 an hour
- Weekends as needed
- Microsoft Outlook
- Computer literacy
- High school diploma or GED
- Disability insurance
- Health insurance
Schedule Specialist
Optum —Bradenton, FL
- $16.00 - $22.85 an hour
- Full-time
- Customer service
- Pass drug screening
- Office
Quick Apply
14d
Healthcare Administrative Support/Surgery Scheduler
COASTAL ORTHOPEDICS & SPORTS MEDICINE —Bradenton, FL
- Surgery
- Mid-level
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant I
Universal Engineering Sciences —Sarasota, FL
- Overtime
- Microsoft Outlook
- Inventory management
- Office
Scheduler
Grand Living —Venice, FL
- English
- Mid-level
- Residential
- AD&D insurance
- Health insurance
Procedure Scheduler
Florida Digestive Health Specialists LLP —Sarasota, FL
- Medical office experience
- Mid-level
- Ability to climb stairs
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant
Associa —Sarasota, FL
- $18 - $20 an hour
- Full-time
- Microsoft Outlook
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
9d
Project Coordinator – Scheduling, Orders & Material Tracking
Angelina Granite & Marble —Bradenton, FL
- $17 - $23 an hour
- Full-time
- Spanish
- Google Workspace
- Computer literacy
- Flexible schedule
Quick Apply

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Scheduling / Dispatch Office Assistant

Two Trails, Inc. -
Bradenton, FL

Quick Apply

Job Details

Full-time
$39,000 a year

Benefits

Dental insurance
Vision insurance
Life insurance

Qualifications

Report preparation
Office activity coordination
Phone communication
High school diploma or GED
Attention to detail
Construction industry experience
Data entry
Organizational skills
Construction administrative experience
Productivity software

Full Job Description

We are seeking a highly organized, customer-focused Scheduling / Dispatch Office Assistant to support daily scheduling, customer communication, and inside sales activities for a construction company. This role serves as a key point of contact for homeowners, contractors, vendors, and internal team members by coordinating appointments, supporting estimates and proposals, following up on leads, and helping keep projects and sales opportunities moving efficiently. The ideal candidate is professional, detail-oriented, comfortable communicating by phone and email, and able to balance customer service with administrative and sales support responsibilities in a fast-paced construction environment.

Experience with SupplyPro and BuildPro an added plus!

Key Responsibilities

Schedule and confirm sales appointments, site visits, estimate meetings, installations, and service calls.
Answer inbound calls, emails, and messages from customers, vendors, and field personnel in a professional and timely manner.
Support inside sales efforts by following up on leads, qualifying prospective customers, and helping move bids and proposals through the sales process.
Maintain accurate customer records, job details, scheduling updates, and sales activity in company systems or CRM software.
Coordinate with project managers, estimators, sales representatives, and field crews to ensure appointments and job schedules are aligned.
Assist with preparing estimates, proposals, contracts, work orders, and other sales or project-related documents.
Conduct outbound follow-up calls to confirm appointments, reengage past leads, and support customer retention efforts.
Resolve scheduling conflicts and communicate changes clearly to customers and internal team members.
Track daily office activity, lead follow-ups, appointment outcomes, and pending tasks to support company sales and production goals.
Provide excellent customer service while helping improve scheduling efficiency, close opportunities, and support successful project execution.

Required Qualifications

High school diploma or equivalent required; associate degree or related coursework preferred.
Previous experience in customer service, office administration, scheduling, inside sales, construction administration, or a related role.
Strong verbal and written communication skills with the ability to interact professionally with customers and field teams.
Excellent organizational skills and attention to detail.
Ability to multitask, prioritize responsibilities, and work efficiently in a fast-paced environment with changing schedules.
Proficiency with Microsoft Office and comfort learning scheduling, estimating, or CRM software.
Professional phone manner and strong interpersonal skills.
Ability to work independently as well as collaboratively with sales, operations, and project teams.

Preferred Qualifications

Experience working in construction, home services, building materials, or a related industry.
Familiarity with estimating processes, bid follow-up, and CRM or job management platforms.
Confidence making outbound calls and supporting customer follow-up activities.
Experience preparing estimates, invoices, contracts, or customer correspondence.

Key Skills

Scheduling / dispatch and calendar coordination
Customer service and relationship management
Inside sales support and lead follow-up
Construction office coordination
Estimate and proposal support
Data entry, recordkeeping, and CRM accuracy
Time management and problem-solving
Communication with customers, vendors, and field teams

Pay: $39,000.00 per year

Benefits:

Dental insurance
Life insurance
Vision insurance

Application Question(s):

Have you done scheduling within the construction industry?
Are you familiar with SupplyPro?

Ability to Commute:

Bradenton, FL 34211 (Required)

Work Location: In person

Quick Apply

Refine Your Search

scheduler jobs in sarasota, fl

Scheduling / Dispatch Office Assistant

Administrative Assistant

Scheduler Manatee Diagnostic Center Full Time Days

Clinical Team Support / Home Health Scheduler

Administrative Assistant - FT - Monday - Friday 8:00am - 4:00pm

Surgery Scheduler

Schedule Coordinator - Sarasota

Scheduling Coordinator - ASI

Patient Appointment Scheduler

Administrative Assistant

Administrative Production Assistant

Program Scheduler

Schedule Coordinator - Sarasota

Schedule Specialist

Healthcare Administrative Support/Surgery Scheduler

Administrative Assistant I

Scheduler

Procedure Scheduler

Administrative Assistant

Project Coordinator – Scheduling, Orders & Material Tracking

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