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Administrative Specialist II

Sarasota County Government -
Sarasota County, FL

Apply Now

Job Details

Full-time
From $22.94 an hour
11 days ago

Benefits

Wellness program
Paid holidays
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Employee assistance program
Vision insurance
Life insurance

Qualifications

Customer communication
Employee relationship building
Research
High school diploma or GED
Clerical experience

Full Job Description

Department:

Planning and Development Services

Start Here. Grow Here. Stay Here.

Planning & Development Services is looking for an organized, customer-focused Administrative Specialist II to support our Building Official and Building Division. In this fast-paced role, you'll provide a variety of administrative and office support while serving as a key point of contact for customers, employees, and community partners. If you enjoy keeping operations running smoothly, building positive relationships, and delivering exceptional customer service, we'd love to hear from you.

To be considered, you'll need a high school diploma (or equivalent), 2+ years of clerical, secretarial, and computer experience, and the ability to obtain a valid Florida driver's license within 30 days of hire. While not required, we'd love to see college coursework in business, experience in a building department or construction environment, and familiarity with systems like Microsoft Office, Accela, Workday, SharePoint, Smartsheet, and eGenda. Last, but not least, a Florida Notary certification is preferred (or can be obtained within 3 months of hire — we can help with this!). Starting pay is $22.94 per hour. Apply today!

About the Position

In this role, you will...

Provide administrative support to the Building Official by managing calendars, coordinating meetings, preparing correspondence, and keeping daily priorities on track.
Coordinate projects, research information, and prepare reports, presentations, ordinances, resolutions, and other materials for leadership and County meetings.
Serve as a key point of contact for customers, staff, and other departments by answering questions, coordinating responses, and helping resolve customer concerns.
Support the eGenda process by preparing agenda items, assembling meeting materials, and maintaining official records and documentation.
Track division data, prepare reports, and assist leadership with research, special projects, and operational support.
Provide administrative support to advisory boards, including scheduling meetings, coordinating presentations, maintaining board records, and serving as recording secretary.
Assist with Building Division programs by providing backup support for flood damage prevention, damage assessment activities, contractor licensing boards, and contractor reporting.
Help support daily office operations, including mail distribution and assisting other division leadership as needed.

About the Schedule

Work Hours:

Full-time, 40 hours per week.
Typical Schedule: Monday - Friday, 7:30 a.m. to 4:30 p.m. (no weekends!)

As a reminder, all county employees are considered essential and must be prepared to protect and support the community and its citizens. Each employee, without exception, will have a duty assignment and be required to work during a disaster or declared emergency.

About You

To be considered for this role, you must have the following:

High School Diploma or equivalent education and 2 to 5 years of clerical, secretarial, and computer experience.
Valid Florida driver's license within 30 days of hire.

The ideal candidate has the following knowledge, skills, and/or abilities:

Please note that these are not requirements but bonuses for your consideration.

College coursework in business from an accredited college or university.
1 (or more) years of experience in a building department, construction, or a related field is preferred, but not required.
A Florida Notary certification; if you're not currently certified, this must be obtained within 3 months of hire. (We can help with this!)
Strong organizational, communication, and customer service skills, with the ability to build positive relationships, manage competing priorities, and handle sensitive situations professionally.
Ability to research information, interpret policies and regulations, prepare reports and official documents, and use sound judgment when resolving issues.
Proficiency with Microsoft Office (Word, Excel, PowerPoint) and experience with business systems such as Accela, Workday, SharePoint, Smartsheet, and eGenda.

Subject to Passing Substance Screening: This position is subject to passing a pre-employment substance screening. An applicant who fails to pass a required drug screening test shall be disqualified from employment for a period of 5 years.

Physical Demands: Employees in this role must occasionally lift and/or move up to 20 lbs.

About Everything Else

Starting Pay: $22.94/hr

Our interview process could include phone interview(s), Microsoft Teams video interview(s), and/or in-person interview(s).

If you are selected to join our team, please click on this link to review the Required First Day Documents. You will need to present the following items on your first day:

1. I-9 Acceptable Documents to show your identity and authorization to work. Use this link to learn more and review the different document options: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

If your position requires a Florida Driver’s License, this must be one of your documents. (Your Florida Driver’s License can serve as one of your documents listed in link above – List B Documents.)

2. U.S. Social Security Card (signed, physical card). This is a requirement of our Payroll Department and failure to provide this document could jeopardize timely compensation. (Your U.S. Social Security Card can serve as one of your documents listed in link above – List C Documents.)

Benefits:

Enjoy great benefits including Health, Dental, Vision, and Life Insurance, Short-Term and Long-Term Disability, Flexible Spending Accounts, Employee Assistance Program (EAP), Florida Retirement System (FRS) and many, many more! Choose one of three great medical plans, including one with a $0 premium option, with completed preventative visits!
Utilize our award-winning wellness program including free gyms at multiple Sarasota County Government locations.
Enjoy 11 paid holidays, 3 personal days and 16 paid vacation days in the first year of full-time employment with increasing accrual rates with years of service. (That adds up to a possible 30 days off in your 1st year!)

A different blend of voices prompt better conversations, choices and results for everyone. Sarasota County – Many Voices, One Team.

We celebrate and value the experiences, backgrounds, perspectives, talents and strengths that make us different.

Our vision is to attract, develop, retain and engage a talented workforce broadly representative of the citizens and communities we serve. To further value creativity, innovation, collaboration and great customer service – internally and externally.

A job applicant with a disability who requires reasonable accommodation to participate in the application/selection process is requested to make known the need for an accommodation to Human Resources or appropriate county staff members. For assistance with the application, please call 941-861-5353.

Sarasota County prohibits discrimination in all services, programs or activities. View the complete policy at scgov.net (keywords: ADA Compliance).

Sarasota County Government is a Tobacco-Free/Drug-Free Workplace.

Apply Now

Refine Your Search

administrative specialist jobs in sarasota county fl

Administrative Specialist II

Public Utilities Administrative Specialist

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Receiving Submission Processing Specialist - CGC Video Games

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