Top 72 Administrative & operations coordinator Jobs in Sarasota Fl

Purchasing Coordinator
John Cannon Homes —Sarasota, FL
- $55,000 - $65,000 a year
- Full-time
- Microsoft Outlook
- Word processing
- Mid-level
Quick Apply
1d
Administrative & Operations Coordinator
Sarasota Window Blinds —Sarasota, FL
- $37,500 - $50,000 a year
- Full-time
- Office
- Administrative experience
- Ability to lift 50 pounds
- Paid time off
- Employee discount
Quick Apply
10d
Administrative Coordinator
Marie Selby Botanical Gardens —Sarasota, FL
- From $20 an hour
- Full-time
- Sales
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
8d
Transportation Operations Coordinator, AM - Sarasota
Publix Super Markets, Inc. —Sarasota, FL
- $19.25 - $26.60 an hour
- Full-time
- Mid-level
- Editing
Operations Coordinator
Gator Chemical —Sarasota, FL
- $20 - $23 an hour
- Full-time
- Word processing
- No experience needed
- Office
- Health insurance
- 401(k)
Quick Apply
1d
Coordinator, Admissions, Transfer & International
New College of Florida —Sarasota, FL
- $55,000 a year
- Full-time
- Mid-level
- University
- US work authorization
Administrative Specialist III
City of Sarasota —Sarasota, FL
- $22.97 an hour
- Full-time
- Word processing
- Computer literacy
- Basic math
Front Desk Concierge
GAPIN INSTITUTE LLC —Sarasota, FL
- $20 - $21 an hour
- Full-time
- Private practice
- Mid-level
- High school diploma or GED
- Paid training
- Dental insurance
Dispatcher/ Service Coordinator
T. Fyffe Construction Services, Inc. —Bradenton, FL
- $24 - $28 an hour
- Full-time
- Mid-level
- Office
- Residential
- Paid holidays
- Health insurance
Quick Apply
Volunteer Experience Coordinator (Part-Time)
DOGS INC —Palmetto, FL
- Part-time
- Customer service
- English
- Mid-level
Intake Coordinator
Falcon —Sarasota, FL
- $23 - $27 an hour
- Full-time
- Background check
- HIPAA
- Mid-level
- Paid training
- Paid holidays
Quick Apply
Coordinator, Admissions
DOGS INC —Palmetto, FL
- $17 - $18 an hour
- Monday to Friday
- Microsoft Outlook
- Computer literacy
- Basic math
- Paid holidays
- Health insurance
General Manager, Human Resources
City of Sarasota —Sarasota, FL
- $45.88 an hour
- Full-time
- Writing skills
- Research
- Office
13d
Hospice Office Scheduler
Affinity Care of Sarasota —Sarasota, FL
- $20 - $22 an hour
- Full-time
- Mid-level
- High school diploma or GED
- Team management
Quick Apply
Medical Receptionist/Front Desk Coordinator
Anderson Longevity Clinic- Sarasota —University Park, FL
- $18.50 - $22.50 an hour
- Full-time
- Private practice
- Administrative experience
- Entry level
- Paid time off
- Employee discount
Quick Apply
8d
Data and Billing Coordinator
SENIOR FRIENDSHIP CENTERS INC —Sarasota, FL
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Paid time off
Quick Apply
13d
Coordinator, Advancement
New College of Florida —Sarasota, FL
- Full-time
- Research
- Mid-level
- University
⭐ Front Desk Administrator / Client Coordinator ⭐ $20–$25/hr + Bonuses + Commission Opportunities
SASS Shutters & SunShades —Sarasota, FL
- $20 - $24 an hour
- Full-time
- Computer literacy
- Administrative experience
- QuickBooks
- Opportunities for advancement
Quick Apply
5h
Academy Testing Chair
Acceleration Academies —Sarasota, FL
- $28.85 - $33.65 an hour
- Full-time
- Classroom
- Mid-level
- Office
- Disability insurance
- Health insurance
Quick Apply
12d
Unit Coordinator
LIGHTSHARE BEHAVIORAL WELLNESS & RECOVERY —Sarasota, FL
- Full-time
- Writing skills
- HIPAA
- Mid-level
Quick Apply
11d

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administrative & operations coordinator jobs near sarasota fl

Purchasing Coordinator

John Cannon Homes -
Sarasota, FL

Quick Apply

Job Details

Full-time
$55,000 - $65,000 a year
1 day ago

Qualifications

Teamwork
Executive administrative support
High school diploma or GED
Calendar management
Organizational skills

Full Job Description

Position Overview

We are seeking a detail-oriented Purchasing Coordinator to serve as the administrative hub for our purchasing and construction operations. In this role, you will bridge communication between Purchasing Agents, Designers, and Project Managers while maintaining total data integrity across our core platforms. You will manage subcontractor agreements, process change orders, and safeguard budget accuracy throughout the project lifecycle.

The Ideal Candidate

· Thrives in a fast-paced, collaborative construction environment.

· Demonstrates exceptional technical aptitude and organizational skills.

· Possesses strong expertise in cross-departmental communication and precise financial data management.

Salary & Benefits

· Salary: $55,000.00 – $65,000.00 per year (Based on experience)

· Job Type: Full-time (Permanent)

· Work Location: 100% On-site (No remote or hybrid options available)

· Schedule: Monday to Friday (Day shift)

Core Responsibilities

· System & Catalog Maintenance: Maintain Buildertrend cost catalogs and internal material libraries to ensure current, accurate product data, pricing, and specifications.

· Administrative Support: Provide high-level administrative assistance to the Director of Purchasing, including schedule coordination and contact management.

· Contract & Compliance Management: Execute subcontractor agreements, adjust trade pricing, and audit contracts to eliminate compliance and pricing discrepancies.

· Change Order Processing: Process approved change orders in Buildertrend, update client selections, log financial adjustments in Timberline, and maintain digital archives.

· Financial Alignment: Partner with the Finance Coordinator to verify client costs and maintain financial accuracy throughout the construction lifecycle.

· Cross-Functional Coordination: Act as primary liaison between Purchasing Agents, Designers, and Project Managers to keep selection data aligned across departments.

· Purchase Order Administration: Issue POs for surveying, soil and engineering reports, building permits, and reinspection fees.

· Reporting & Tracking: Audit weekly logs, including credit card transactions and failed inspection reports, to ensure operational continuity.

· Data Integrity & Systems Auditing: Conduct kickoff audits in company drives and construction software (Timberline, Buildertrend, Your Home) to resolve data errors prior to construction.

· Accountability & Closeout Operations: Issue subcontractor back-charges for failed inspections and organize closed-job documentation for final archiving.

Qualifications & Skills

· Experience: 1–3 years of administrative experience, preferably within residential construction, home building, or purchasing.

· Education: minimum high school diploma required; associate or bachelor’s degree preferred.

· Software Proficiency: Hands-on experience with Buildertrend and Timberline (Sage 300) or equivalent construction management/ERP platforms; strong proficiency in MS Office (Excel, Word, Outlook).

· Catalog & Data Management: Background in maintaining digital cost catalogs, material libraries, or inventory databases preferred.

· Precision & Detail Orientation: Demonstrated tracking record of managing multi-step workflows (e.g., change orders) with high data precision.

· Communication: Strong written and verbal communication skills to effectively collaborate with cross-functional teams, subcontractors, and municipal officials.

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Work Location: In person

Quick Apply

Refine Your Search

administrative & operations coordinator jobs in sarasota fl

Purchasing Coordinator

Administrative & Operations Coordinator

Administrative Coordinator

Transportation Operations Coordinator, AM - Sarasota

Operations Coordinator

Coordinator, Admissions, Transfer & International

Administrative Specialist III

Front Desk Concierge

Dispatcher/ Service Coordinator

Volunteer Experience Coordinator (Part-Time)

Intake Coordinator

Coordinator, Admissions

General Manager, Human Resources

Hospice Office Scheduler

Medical Receptionist/Front Desk Coordinator

Data and Billing Coordinator

Coordinator, Advancement

⭐ Front Desk Administrator / Client Coordinator ⭐ $20–$25/hr + Bonuses + Commission Opportunities

Academy Testing Chair

Unit Coordinator

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