Top 11 construction administrator Jobs in sarasota fl

Accounts Payable / Construction Administrative Clerk
Coaston Homes —Sarasota, FL
- $55,000 - $60,000 a year
- Full-time
- Microsoft Outlook
- Office
- Residential
- Health insurance
- Paid time off
Quick Apply
3d
Administrative Specialist
Florida Swimming Pool Association —Sarasota, FL
- $23 - $25 an hour
- Full-time
- Hybrid work
- Microsoft Word
- Mid-level
- Office
- Continuing education credits
- Health savings account
Quick Apply
Front Desk Receptionist
Santos USA Construction —Sarasota, FL
- $750 - $950 a week
- Full-time
- Bilingual
- Google Workspace
- Microsoft Outlook
- Dental insurance
Quick Apply
Admin/Dispatcher
Tcl Industries Inc —Sarasota, FL
- $30,000 - $60,000 a year
- Full-time
- Mid-level
- Construction
- Leadership
Quick Apply
CEI Project Administrator
AECOM —Sarasota, FL
- $100,000 - $115,000 a year
- Full-time
- Construction site
- Bachelor of Science
- High school diploma or GED
- AD&D insurance
- Employee stock purchase plan
Construction Project Manager/Administrator - Roadway Specialty
Sarasota County Government —Sarasota County, FL
- $64,812.80 - $96,283.20 a year
- Full-time
- Construction site
- Engineering
- Mid-level
- Wellness program
- Paid holidays
CEI Project Administrator
Patel, Greene & Associates (PGA) —Sarasota, FL
- Full-time
- Construction site
- Computer literacy
- Public speaking
Quick Apply
Project Administrator/Project Engineer (CEI), FDOT
M&J Engineering —Sarasota, FL
- $89,400 - $120,000 a year
- Email
- Civil engineering
- Mid-level
- Office
- Health insurance
- Dental insurance
5d

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Accounts Payable / Construction Administrative Clerk

Coaston Homes
Sarasota, FL

Quick Apply

Job Details

Full-time
$55,000 - $60,000 a year
3 days ago

Benefits

Health insurance
Paid time off

Qualifications

Teamwork
GAAP
Data entry
Organizational skills
Clerical experience

Full Job Description

About Us

Coaston Homes is a fast-paced residential homebuilder in Southwest Florida. We are focused on improving our processes to deliver high-quality homes with industry-leading cycle times.

We are seeking a detail-oriented and organized Accounts Payable / Construction Administrative Clerk to support our construction operations team. This role is not a traditional accounting-only position, but it is well-suited for someone with accounts payable, data entry, invoice processing, administrative tracking, or clerical experience who enjoys structured processes, accuracy, follow-up, and keeping multiple items organized.

Position Summary

The Accounts Payable / Construction Administrative Clerk will assist with administrative tracking, document processing, municipal coordination, inspection scheduling, fee payments, and internal follow-up required to move homes through construction completion and into final approvals and Certificate of Occupancy issuance.

This position requires someone who is highly organized, comfortable working through repetitive but important administrative tasks, and capable of tracking multiple open items at once. The ideal candidate will be able to follow established processes, maintain accurate records, identify missing information, and escalate issues to leadership when needed.

Responsibilities

Process and track administrative items related to construction operations, municipal requirements, permits, inspections, fees, and Certificates of Occupancy.
Schedule, reschedule, and monitor municipal inspections, including processing and tracking associated fee payments.
Maintain accurate records in company tracking systems, spreadsheets, and internal checklists.
Review documents, inspection results, applications, and related information for completeness and accuracy.
Follow up with municipalities, vendors, subcontractors, Construction Managers, and internal team members on outstanding items.
Help identify missing documents, pending approvals, failed inspections, payment issues, or other administrative bottlenecks.
Assist with new home start packages, including compiling required documents and confirming information is complete.
Support accounts payable-related administrative tasks, including invoice support, vendor documentation, payment tracking, and related data entry as needed.
Prioritize daily tasks based on deadlines, urgency, and direction from management.
Escalate delayed, incomplete, or unusual items to leadership when additional support is needed.
Support construction operations with additional administrative and clerical tasks as assigned.

Qualifications

Prior experience in accounts payable, administrative support, data entry, invoice processing, bookkeeping support, construction administration, permit coordination, or a similar detail-oriented role preferred.
Strong organizational skills and attention to detail.
Ability to track, prioritize, and manage multiple tasks simultaneously.
Comfortable working with spreadsheets, email, PDFs, online portals, and general computer systems.
Proficiency in Microsoft Excel, Outlook, and general office software.
Strong written and verbal communication skills.
Ability to work effectively in a team-oriented, fast-paced environment.
Ability to follow processes consistently while recognizing when something does not look right.
Willingness to follow up persistently on outstanding items.
Ability to anticipate and identify potential delays and engage with team members to help resolve them.
Associate’s degree or greater preferred, but relevant work experience will also be considered.

Ideal Candidate

The ideal candidate is someone who enjoys organized, process-driven work. This person should be comfortable checking details, updating trackers, following up on open items, processing repetitive administrative tasks, and making sure nothing falls through the cracks.

A background as an Accounts Payable Clerk, Accounting Clerk, Administrative Assistant, Office Coordinator, Permit Coordinator, Construction Administrative Assistant, or Data Entry Clerk would translate well to this position.

What We Offer

Competitive compensation
Stable, growing company environment
Opportunity for long-term career growth
Collaborative and team-oriented culture
Exposure to multiple aspects of residential construction operations

Schedule

Full-time
Monday through Friday
In-office position

Location

Sarasota, FL near Clark Rd and Honore Ave

Job Type: Full-time

Pay: $55,000.00 - $60,000.00 per year

Benefits:

Health insurance
Paid time off

Work Location: In person

Quick Apply

Refine Your Search

construction administrator jobs in sarasota fl

Accounts Payable / Construction Administrative Clerk

Administrative Specialist

Front Desk Receptionist

Admin/Dispatcher

CEI Project Administrator

Construction Project Manager/Administrator - Roadway Specialty

CEI Project Administrator

Project Administrator/Project Engineer (CEI), FDOT

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