Top 2 Transaction coordinator | executive assistant Jobs in Sarasota Fl

Executive Assistant for Broker/Senior Commercial Agent (3+years of exp req)
Harry E. Robbins Associates, Inc. —Sarasota, FL
- $50,000 - $60,000 a year
- Full-time
- Microsoft Outlook
- Writing skills
- Mid-level
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9d
Executive Sales Coordinator
Sarasota Gulf Coast Homes, REALTORS® with Keller Williams —Sarasota, FL
- $65,000 - $90,000 a year
- Weekends as needed
- Mid-level
- Residential
- Real Estate License
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Executive Assistant for Broker/Senior Commercial Agent (3+years of exp req)

Harry E. Robbins Associates, Inc.
Sarasota, FL

Quick Apply

Job Details

Full-time
$50,000 - $60,000 a year
9 days ago

Qualifications

Real estate client management
Executive administrative support
Bachelor's degree
Task prioritization
Ability to follow instructions
Working as an executive assistant
Associate's degree
Microsoft Outlook Calendar

Full Job Description

Job Summary

Executive Assistant for Broker/Senior Commercial Agent (3+years of exp req)

Pay: $50,000.00 - $60,000.00 per year

Job description:

Job Summary
We are seeking an experienced Executive Assistant to join our team. The Executive Assistant will demonstrate a high level of professionalism and customer service for our Broker and Senior Commercial Agent.

Executive Assistant Duties

Performs a variety of administrative tasks including, but not limited to: phone calls, emails, scheduling appointments, preparing brochures, reviewing online advertisements, etc.
Coordinates showings with prospective tenants, buyers, investors, and agents.
Preparation of any other documents necessary for the operation of commercial real estate sales and leasing, which shall include, but not be limited to: purchase contracts, lease agreements, listing forms, addendums, etc.
Assist the Broker and Senior Commercial Agent in conducting follow-up on potential leads, inquiries, opportunities, etc.; review all marketing materials and coordinate with the Marketing Coordinator; follow-up with clients regarding listings in the agency; follow-up with potential buyers, tenants, or investors regarding market conditions and opportunities; perform searches and general market knowledge regarding new listings for potential buyers/tenants; listing presentation preparation and/or discussion with clients; coordinate execution and delivery of documents pertinent to business.
Perform regular inspections of the listings and make suggestions regarding condition for salability.
Assist with preparations of weekly and monthly listing reports.
Prepare invoices for lease and sale transactions.
Manage CRM for current and potential clients. Manage internal workflow system for the commercial team.

Executive Assistant Skills

Strong administrative skills with proficiency in office software applications including Microsoft Office and Outlook Calendar for scheduling and organization.
Comfortable with the use of other online-based software programs.
Excellent proofreading skills to ensure all documentation is error-free and professional.
Ability to interpret and follow verbal and written instructions.
Ability to communicate effectively, both verbally and in writing and exercise diplomacy.
Ability to coordinate projects effectively, ensuring timelines are met and deliverables are achieved.
Knowledge of business correspondence for effective communication with clients and team members.
Interpersonal skills necessary to effectively interface with all levels of personnel and ability to work in a team environment.
Demonstrate ability to maintain confidentiality and to use discretion in the performance of daily activities.

Executive Assistant Experience:

3+years Executive Assistant experience required
Real Estate Services (Preferred)

Details:

In office position, Monday through Friday
On Call as needed

Job Type: Full-time

Education:

Bachelor's (Preferred)

Experience:

Executive Assistant: 3 years + (Required)

Ability to Relocate:

Sarasota, FL 34239: Relocate before starting work (Required)

Work Location: In person

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Education:

Bachelor's (Preferred)

Experience:

Executive Assistant: 3 years (Required)

Ability to Relocate:

Sarasota, FL 34239: Relocate before starting work (Required)

Work Location: In person

Quick Apply

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transaction coordinator | executive assistant jobs in sarasota fl

Executive Assistant for Broker/Senior Commercial Agent (3+years of exp req)

Executive Sales Coordinator

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