About the Role
We are seeking a detail-oriented and proactive Finance Assistant to support the daily finance and accounting operations of our U.S. office. This role will assist with accounts payable/receivable, expense processing, financial record-keeping, and recording inventory in/out transactions and stock counts (physical counting is handled by warehouse staff), while also providing general administrative support.
This is a great opportunity for someone early in their finance career: our team will provide hands-on training and mentorship on payroll processing, benefits administration, and other finance operations. The ideal candidate is bilingual in English and Mandarin, detail-oriented, eager to learn, and comfortable collaborating with colleagues across different time zones.
Key Responsibilities
Finance & Accounting Support
- Process invoices, expense reimbursements, and vendor payments.
- Assist with Accounts Payable (AP) and Accounts Receivable (AR) activities.
- Support payroll processing with external payroll providers — full training and mentorship provided.
- Help maintain records for employee benefits and insurance programs (medical, dental, vision, workers' compensation, and other business insurance).
- Assist with budgeting, expense tracking, financial reporting, and monthly close activities.
- Support coordination with external CPA firms, accounting firms, auditors, and tax advisors.
- Maintain accurate and organized financial documentation and records.
Inventory & Warehouse Support
- Record inbound and outbound inventory quantities based on counts provided by warehouse staff (physical counting is not required).
- Help track inventory levels and maintain accurate inventory records.
- Support basic shipping and receiving documentation and recordkeeping.
- Assist with inventory reconciliation and asset tracking.
Office Administration & HR Support
- Provide general administrative support for day-to-day office operations.
- Help coordinate office supplies, vendors, and equipment maintenance.
- Assist with new hire onboarding paperwork and personnel file maintenance.
- Support meeting coordination, travel arrangements, and visitor reception as needed.
- Liaise with vendors, insurance brokers, payroll providers, and other external parties under guidance from management.
Cross-functional Support
- Coordinate with headquarters in China on finance, HR, and administrative matters.
- Assist executives and managers with administrative and operational projects.
- Provide support outside normal business hours when necessary to accommodate collaboration across global time zones.
Qualifications
Required
- Bachelor's degree or equivalent experience; no extensive finance/accounting background required.
- Basic understanding of accounting concepts (e.g., through coursework, an internship, or general office/admin experience) — hands-on training will be provided.
- Strong attention to detail and accuracy in handling financial data.
- Willingness and eagerness to learn payroll administration, benefits administration, and other finance functions — mentorship will be provided.
- Good organizational skills and ability to manage multiple tasks.
- Proficiency with Microsoft Office / Google Workspace (especially Excel/Sheets).
- Fluent in both English and Mandarin Chinese (written and spoken) — required for daily communication with headquarters and local team.
- Willingness to work flexible hours when needed to support global teams across different time zones.
Preferred
- Prior exposure to payroll software (e.g., ADP, Gusto, TriNet) or a strong interest in learning payroll.
- Familiarity with QuickBooks, NetSuite, or similar accounting/ERP systems.
- Experience with basic inventory or warehouse recordkeeping.
- Experience working in an international or multinational company.
- Interest in pursuing further accounting/finance credentials (e.g., working toward a CPA).
- Experience in technology, IoT, SaaS, or consumer electronics industries is a plus.
Key Competencies
- Strong attention to detail and accuracy
- Eagerness to learn and grow within the finance function
- Reliability and accountability
- Good organizational and multitasking skills
- Clear communication and interpersonal skills
- High level of integrity and confidentiality
- Cross-cultural communication skills
- Service-oriented, team-player mindset
职位类型：全职, 兼职
薪资： $4,500.00至$5,000.00（每月 ）
Work Location: 现场办公
