Top 26 Executive administrator Jobs in Saratoga Springs Ny

Secretary II (NY HELPS)
Capital Region BOCES —Albany, NY
- $49,000 a year
- Word processing
- English
- Mid-level
Director - Operations
Stark Tech —Ballston Spa, NY
- $136,172 - $181,562 a year
- Full-time
- 5 years
- Office
- Master's degree
- Health insurance
- Paid time off
Division Manager
Sciens Building Solutions —Latham, NY
- $150,000 - $180,000 a year
- Full-time
- Mid-level
- Microsoft Office
- Driver's License
- Paid holidays
- Disability insurance
Quick Apply
Area Coach
Taco Bell —Clifton Park, NY
- $75,000 a year
- Full-time
- Computer literacy
- Basic math
- Analysis skills
- Mileage reimbursement
- Health insurance
Quick Apply
Chief Technology Officer
Capital Region BOCES —Albany, NY
- $150,000 - $160,000 a year
- School experience
- 5 years
- Office
Deputy Chief Information Officer/Assistant Vice President for Data, Applications, and Web Platforms - Empire State University
Empire State College —Saratoga Springs, NY
- $135,000 - $145,000 a year
- Full-time
- System design
- Master's degree
- University
- Health insurance
- Dental insurance
Chief Financial Officer (CFO)
Commission On Economic Opportunity —Troy, NY
- $125,000 - $140,000 a year
- Online Application
- CPA
- Office
- Finance
- Paid holidays
- Health insurance
Quick Apply
3d
Chief Financial Officer
CAPITAL CFO+ LLC —Saratoga Springs, NY
- $30 - $35 an hour
- Full-time
- Hybrid work
- Data analysis skills
- Mid-level
- QuickBooks
- Health insurance
- Paid time off
Quick Apply
District Manager - District 2218 Albany, NY
Advance Auto Parts —Troy, NY
- $100,400 - $125,500 a year
- Weekends as needed
- Spanish
- Microsoft Excel
- Microsoft Outlook
Quick Apply
4d
Commercial Director
Kings III Emergency Communications —United States
- $125,000 - $150,000 a year
- Full-time
- Bachelor's degree
- Contracts
- Experience equivalent to degree accepted
- Wellness program
- Health savings account
12d

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Highway Director
Town of Colonie —Latham, NY
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Valid driver’s license and ability to travel as needed (We serve 5 counties in the Capital District). Lead, mentor, and develop team leaders and field staff as…
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Executive Assistant | University Hospital Administration
The Ohio State University Wexner Medical Center —Columbus, OH
Demonstrates competence in technical, interpersonal, educational and cognitive skills required to meet essential job functions.
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vice president for transportation company
Urban Express Charter —Columbus, OH
Oversee financial management, including budgeting, cost control, and profitability analysis to ensure fiscal health.
$57,811.63 - $95,000.00 a year
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Secretary II (NY HELPS)

Capital Region BOCES -
Albany, NY

Apply Now

Job Details

$49,000 a year

Qualifications

Meeting minutes
Office supply management
Visitor query response
Computer operation
Staff supervision
Correspondence management
Office activity coordination
Business travel arrangements
Team supervision
Word processing
Spreadsheets
Client inquiry handling
Meeting transcription
Executive administrative support
Employee relationship building
English
Mail distribution
Mid-level
Phone call screening
Data summary reports
Secretarial Science
High school diploma or GED
Employee data management
Data management
Financial records management
Decision making
Financial record maintenance
Mail management
Accounting
Desktop applications

Full Job Description

LOCATION: Northeast Regional Information Center - 900 Watervliet-Shaker Road

BASIC FUNCTION:

The work involves responsibility for performing highly complex duties and administrative support tasks to further the overall work of the organization or program. Incumbents typically serve as a personal secretary to the head of a department or major division relieving them of administrative and business detail and resolving day-to-day operational problems. This position is distinguished from that of Secretary I by virtue of its expanded scope of program support tasks, increased level of decision-making and the relatively small amount of time spent in the operation of office equipment. The work is performed under the general supervision of an administrator with considerable leeway allowed for the use of independent judgment in carrying out the details of the work. Supervision may be exercised over the work of clerical subordinates. Does related work as required.

RESPONSIBILITIES:

Prepares responses to letters concerning programs, policies and procedures for own or supervisor's signature.

Opens, reviews and distributes incoming mail in accordance with staff assignments and attaches appropriate background material to correspondence.

Schedules and arranges meetings, conferences and appointments and assembles and coordinates background material.

Schedules and arranges travel and accommodations for senior personnel and other staff.

Coordinates the maintenance of and prepares agency financial, payroll, personnel and attendance records.

Establishes and implements office procedures and maintains efficient work flow.

Designs, sets up and maintains files of correspondence, documents and records.

Transmits instructions from supervisor to appropriate staff orally, in writing, or electronically, and follows up to see that instructions are followed and deadlines are met.

May supervise staff in the assignment of clerical tasks.

Screens callers and visitors to determine the nature of the inquiry, answers questions on established policy and procedure and/or refers to appropriate party or office.

Prepares reports using statistical and narrative information.

Monitors and tracks status of various program activities.

Prepares correspondence, memoranda, reports, minutes of meetings, hearings and conferences and related material.

Monitors expenditures to maintain budgetary controls.

Orders office supplies and maintains inventory of supplies and equipment.

Thorough knowledge of modern office terminology, procedures, equipment and business English.

Thorough knowledge of the principles and techniques of office management and clerical processing.

Good knowledge of the organization, functions, laws, policies and regulations, and terminology of the agency to which assigned.

Ability to handle administrative details independently including the composition of letters and memoranda.

Ability to analyze and summarize information in both narrative and numerical form.

Ability to design and maintain filing systems.

Ability to maintain program accounts and budgetary data.

Ability to operate a personal computer and utilize common office software programs including word processing, spreadsheet and databases at an acceptable rate of accuracy and speed.

Ability to supervise and direct the work of others.

Ability to prepare and maintain complex records.

Ability to communicate effectively both orally and in writing.

Ability to establish and maintain effective working relationships with others.

Physical condition commensurate with the demands of the position.

Job Qualifications

A. Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with an Associate’s degree in secretarial science or closely related field and two (2) years of clerical experience which involved the operation of a computer for word-processing, database or spreadsheet applications; OR,

B. Graduation from high school or possession of a high school equivalency diploma and four (4) years of experience as defined in (a).

PROMOTIONAL:

Twelve (12) months’ permanent competitive status as a Secretary I; OR twenty-four (24) months’ permanent competitive status as a Senior Typist or Senior Keyboard Specialist.

The selected applicant will be subject to a fingerprint-supported criminal history background check in accordance with SAVE Legislation effective July 1, 2001.

Candidates will not have to take an exam for this title. This is a NY HELP (Hiring Emergency Limited Placement) Program designated title. NY HELP is a temporary program designed to help local government employers address current staffing issues. Traditionally, the titles filled under the NY HELP Program required job candidates to compete in a competitive exam to be considered for employment. For the duration of the program, this title will be classified as non-competitive and categorized as a HELP Program position. At the close of the program, this position will revert to competitive class status. Employees occupying positions filled through the HELP Program will be granted competitive class status without the need to participate in a competitive exam.

Position Start Date:08/03/2026
Civil Service Title: Secretary II
Job Number: 2027-72

Apply Now

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executive administrator jobs in saratoga springs ny

Secretary II (NY HELPS)

Director - Operations

Division Manager

Area Coach

Chief Technology Officer

Deputy Chief Information Officer/Assistant Vice President for Data, Applications, and Web Platforms - Empire State University

Chief Financial Officer (CFO)

Chief Financial Officer

District Manager - District 2218 Albany, NY

Commercial Director

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