Top 6 Administrative coordinator Jobs in Sartell, Mn

Office Coordinator
Gilk Services —Richmond, MN
- $24 - $27 an hour
- Full-time
- Sales
- Office
- Administrative experience
Quick Apply
8d
Office Coordinator
Northwestern Mutual —Saint Cloud, MN
- $50,000 a year
- Full-time
- Computer literacy
- Office
- Organizational skills
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1d
Music Department Coordinator
College of Saint Benedict/Saint John's University —Saint Joseph, MN
- $19.75 - $19.88 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Travel reimbursement
- Health savings account

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Dental Hygienist - Full Time
Paynesville Family Dental —Paynesville, MN
Busy dental office in Paynesville in need of a fulltime licensed Dental Hygienist. New spacious 9 operatory office. Competitive pay based on experience. .
$46 - $55 an hour
Quick Apply
11d
Dental Hygienist (Part-time)
New London Family Dental and Belgrade Family Dental —New London, MN
Laid back atmosphere with long term staff. Benefits include 401k with match, licenses ,uniforms and CE paid. Competitive pay based on experience.
$45 - $52 an hour
Quick Apply

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Administrative Coordinator
AMETEK, Inc. —Columbus, OH
Demonstrated ability and willingness to use AI tools to improve productivity, decision-marking, work quality, and to reduce costs.
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Administrative Coordinator
Delta Dental of Michigan —Dublin, OH
Greets visitors, answers and screens telephone calls, as well as assists prospective, new or existing clients when sales staff is unavailable.

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administrative coordinator jobs near sartell, mn

Office Coordinator

Gilk Services
Richmond, MN

Quick Apply

Job Details

Full-time
$24 - $27 an hour
8 days ago

Qualifications

Office activity coordination
Interpersonal skills
Sales
Phone communication
Team leadership
Spreadsheets
Client inquiry handling
Filing
Scanning
Administrative experience
Documentation tools
Attention to detail
Leading team collaboration initiatives
Accounting and finance experience
Sales strategy
Adaptability
Productivity software
Office equipment management
Microsoft Outlook Calendar
Technical Proficiency
Cross-functional communication

Full Job Description

Job Summary

We are seeking a dynamic and highly organized Office Coordinator to streamline daily office operations and foster a productive, welcoming environment. This role is vital in managing administrative functions, general accounting tasks, supporting team leadership, and ensuring seamless communication across departments. The ideal candidate will be proactive, detail-oriented, and possess excellent interpersonal skills to handle diverse responsibilities with enthusiasm and professionalism.

Responsibilities

Reception and Front-Desk Support

· Welcome visitors, customers, vendors, and employees in a friendly and professional manner.

· Answer, screen, and direct incoming telephone calls; take complete and accurate messages when necessary.

· Monitor the reception area and maintain a clean, organized, and welcoming environment.

· Manage incoming and outgoing mail, courier services, deliveries, and general correspondence.

· Respond promptly and professionally to general inquiries by telephone, email, or in person.

· Maintain appropriate confidentiality when handling visitor, employee, customer, and company information.

Data Entry and Accounting Support

· Accurately enter invoices, receipts, purchase orders, payments, expenses, and other financial transactions into the company’s accounting or recordkeeping systems.

· Review source documents for completeness and accuracy before entering information.

· Assist with accounts payable and accounts receivable activities, including invoice processing, payment tracking, and customer account updates.

· Match invoices with purchase orders, delivery records, receipts, and other supporting documentation.

· Maintain organized electronic and paper files for invoices, receipts, vendor records, customer accounts, and related financial documents.

· Assist with preparing deposits, recording payments, reconciling basic account information, and identifying discrepancies for management review.

· Create and update spreadsheets, reports, databases, and logs with a high level of accuracy.

· Follow up internally to obtain missing documentation, approvals, or account information.

· Support the accounting team during month-end activities, audits, and records requests assigned.

Office Coordination and Administrative Support

· Coordinate routine maintenance and service requests for office equipment and facilities.

· Assist with scheduling meetings, preparing meeting spaces, and organizing materials.

· Prepare, format, copy, scan, file, and distribute documents and reports.

· Maintain accurate contact lists, administrative records, filing systems, and office calendars.

· Support employee onboarding activities, including preparing workspaces, forms, and basic orientation materials.

· Communicate with vendors and service providers and maintain current vendor information.

· Help ensure office procedures and administrative workflows are followed consistently.

· Any other duties and responsibilities that can be assigned by management to enhance the progression of Gilk Services.

Requirements

Excellent phone answering skills combined with customer service experience to handle inquiries professionally.
Proficiency in Microsoft Suites for document creation and correspondence.
Previous experience in accounting
Demonstrated ability to lead teams effectively while managing multiple priorities in a fast-paced environment.
Knowledge of sales strategies and client communication techniques to support business growth initiatives.
Experience in managing business operations teams or coordinating administrative functions within a corporate setting.
Technical proficiency across office software platforms along with the ability to adapt quickly to new tools or systems.
Background in finance or related fields is preferred for supporting financial analysis tasks.

Join our team as an Office Coordinator where your organizational talent will drive operational success!

Pay: $24.00 - $27.00 per hour

Work Location: In person

Quick Apply

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administrative coordinator jobs in sartell, mn

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