Top 170 front desk coordinator Jobs in saugus ma

Operations Assistant
New England College of Optometry —Boston, MA
- $23 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Paid holidays
- Disability insurance
Quick Apply
Orthodontic Treatment Coordinator (Sales)
Seaport Smiles —Boston, MA
- $22 - $27 an hour
- Full-time
- Dental office
- Sales
- Mid-level
- 401(k)
- 401(k) matching
Quick Apply
Medical Secretary
Compunnel Healthcare —Concord, MA
- $21 - $24 an hour
- Full-time
- Background check
- Computer literacy
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
22h
Dental Front Desk Receptionist/Treatment Coordinator
Waban Dental Specialists Group —Newton Highlands, MA
- $20 - $31 an hour
- Full-time
- Dental office
- Mid-level
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
20h
Office Coordinator (Front Desk) - Orthopedics - Waltham
Boston Orthopaedic and Spine, LLC —Waltham, MA
- $19 - $24 an hour
- 8 hour shift
- Bilingual
- Private practice
- Medical office experience
- Health insurance
- Dental insurance
Quick Apply
Dental Insurance Coordinator
Confidential —Dedham, MA
- $20 - $27 an hour
- Full-time
- Dental office
- Customer service
- Computer literacy
- Paid holidays
- Health insurance
Quick Apply
Dental Office Scheduling Coordinator
Longwood Dental Group —Brookline, MA
- Full-time
- Dental office
- In-person
- 1 year
- Paid holidays
- Health insurance
Quick Apply
Intake Coordinator
Roessel Joy —Brookline, MA
- $22 an hour
- Full-time
- HIPAA
- Mid-level
- Clinic
Quick Apply
4d
Director of Invisalign - Dental
Advanced Dental Brands —Boston, MA
- Full-time
- Dental office
- Mid-level
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Salon Front Desk Coordinator
Haircuts, LTD. —Wellesley, MA
- $17 - $20 an hour
- Part-time
- Customer service
- No background check
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
Scheduling Coordinator
Woburn Street Dental —Medford, MA
- $26.29 - $41.67 an hour
- Part-time
- Google Workspace
- Dental office
- Microsoft Outlook
- Dental insurance
- 401(k)
Quick Apply
Medical Office Receptionist
LifeStance Health —Medford, MA
- $22 - $23 an hour
- Full-time
- HIPAA
- High school diploma or GED
- 1 year
- Paid parental leave
- AD&D insurance
Quick Apply
10d
Part-Time Front Desk Coordinator
Seaport Spine —Boston, MA
- From $22 an hour
- Part-time
- Private practice
- Front desk
- In-person
Quick Apply
Dental Patient Care Coordinator
Advance Endodontics —Peabody, MA
- $23 - $28 an hour
- Full-time
- Dental office
- HIPAA
- Mid-level
- Health savings account
- Paid holidays
Quick Apply
3d
Dental Front Desk
Excel Dental Lynn —Lynn, MA
- Spanish
- Dental office
- Sales
- Free parking
- Paid holidays
Quick Apply
Lynnfield Front Desk Coordinator
Glowbar Inc. —Lynnfield, MA
- $16 - $17 an hour
- Part-time
- 1 year
- Marketing
- Entry level
- Commuter assistance
- Health insurance
Quick Apply
1d
Patient Access Coordinator
Hanger, Inc. —Woburn, MA
- $23.00 - $27.42 an hour
- Computer literacy
- Administrative experience
- High school diploma or GED
Quick Apply
18h
OB-GYN Surgical Scheduling Coordinator
Lynn Community Health Center —Lynn, MA
- $18.22 - $24.52 an hour
- Full-time
- Spanish
- Surgery
- Current TB test
Quick Apply
Patient Services Coordinator, Per Diem
FENWAY HEALTH —Boston, MA
- $24.77 an hour
- Part-time
- Computer literacy
- High school diploma or GED
- Computer skills
- Paid holidays
- Health insurance
Quick Apply
Dental Front Desk
Excel Dental Revere —Revere, MA
- Spanish
- Dental office
- Sales
- Free parking
- Paid holidays
Quick Apply

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Operations Assistant

New England College of Optometry -
Boston, MA

Quick Apply

Job Details

Full-time
$23 an hour

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
Paid time off
Vision insurance
Employee discount
403(b)
Loan forgiveness
Life insurance
Pet insurance

Qualifications

Vendor relationship building
Budget management
In-person customer service
Administrative experience
Invoice payment processing
Dollies
Productivity software
Budget tracking

Full Job Description

Description:

The Operations Assistant is one of two key administrative supports for the Office of Facilities Operations and Administration. Reporting to the Manager of Compliance and Safety and responsible for many areas of information input, processing, and presentation, the Assistant serves the dual role of maintaining the Office’s key filing and organizational systems, while providing impeccable front desk customer service to students, faculty, staff, contractors, and visitors. Part of a tight-knit and fast-moving team, the Assistant should be detail-oriented, adaptable, and a skilled multi-tasker and communicator. This position pays $23.00/hr.

This is an hourly, 40 hour/week position, working in-office Monday - Friday. There is no availability to work in a hybrid capacity.

INVOICE AND VENDOR PROCESSING

Processes departmental invoices, including coding them, sending them for approval, and filing them.
Works with the Business Office to establish new vendors, keep Certificates of Insurance current, and ensure successful payment.
Reconciles processed invoices with posted charges, and assists the Director of Facilities and Campus Planning with budget tracking and flagging and following up on financial discrepancies.
Submits service requests with vendors and contractors.

FRONT OFFICE OPERATIONS

Provides impeccable customer service, directing visitor and phone inquiries and assisting community members.
Upholds safety and security standards and institutional policies while maintaining positive relationships.
Crosstrains and works closely with the Operations Coordinator & Work Study Supervisor, including on parking management, locker assignments, and employee on- and off-boarding.
Assists in building out and maintaining digital systems to improve department workflow.
Maintains the lost and found.

ADMINISTRATIVE SUPPORT

Assists Operations management in prioritizing tasks, projects, work orders, and improvement requests.
Keeps track of departmental projects and team meeting notes, and assists in compiling regular dashboards to present to leadership.
Pulls regular reports to track energy usage, work order trends, room utilization, and more.
Updates floorplans and directories based on office assignments and new construction.
Maintains the Office’s electronic filing system, ensuring that all documents get filed correctly and following established naming conventions.

SHIPPING AND RECEIVING

Maintains organization of the mailroom and receiving room, and keeps mail and packages moving to their intended recipients.
Meters mail for shipment.
Administrates the institutional FedEx account.

SIGNAGE AND PROGRAMMING

Updates signage for building hours, office assignments, and departmental initiatives.
Organization and content production for safety programming, including a bingo scavenger hunt during Orientation and an annual Safety Week.
Other duties as assigned.

Requirements:

REQUIREMENTS

Bachelor’s degree or high school diploma preferred
At least one year experience with invoice processing, budget tracking, and administrative support, as well as a year experience in customer service.
Advanced computer skills (especially Microsoft Office and Google Suite, with experience in electronic databases).
Ability to bend and lift up to 15-20lbs to counter height several times a day, push/pull a dolly, and sit at a computer for up to two hours at a time.
Ability and willingness to occasionally shift work hours to meet coverage needs.
Experience working with students a plus.

SKILLS AND ABILITIES

Proven ability to learn, understand, utilize, and build out new software programs quickly and effectively.
Extremely detail oriented, with a proven ability to proactively identify discrepancies.
Adept at multitasking and managing multiple priorities, including quickly switching between long term projects and the immediate needs of the front office.
Excellent communication and interpersonal skills with the ability to interact with multiple stakeholders in person, over the phone, and electronically.
A team player with the ability to establish successful working relationships with students, faculty, staff, visiting contractors, and vendors.

NECO is committed to creating a diverse environment and is proud to be an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, or veteran status.

New England College of Optometry offers a robust benefits program including:

3 plan options for BCBS medical coverage (employer subsidized at 75% or greater)
Mental Health and Wellness benefits
BCBS Dental
Discounted vision services
13 paid holidays and generous paid time off for sick, vacation, and personal days
Employer-paid life insurance, and short-term and long-term disability,
Voluntary Insurance: life, critical illness, hospital indemnity, accident,
Voluntary Benefits: employee discounts and pet insurance,
9% employer contribution to a 403(b) retirement plan after 1 year of service with no vesting schedule or match requirement,
Qualified Public Service Loan Forgiveness Employer.

Quick Apply

Refine Your Search

front desk coordinator jobs in saugus ma

Operations Assistant

Orthodontic Treatment Coordinator (Sales)

Medical Secretary

Dental Front Desk Receptionist/Treatment Coordinator

Office Coordinator (Front Desk) - Orthopedics - Waltham

Dental Insurance Coordinator

Dental Office Scheduling Coordinator

Intake Coordinator

Director of Invisalign - Dental

Salon Front Desk Coordinator

Scheduling Coordinator

Medical Office Receptionist

Part-Time Front Desk Coordinator

Dental Patient Care Coordinator

Dental Front Desk

Lynnfield Front Desk Coordinator

Patient Access Coordinator

OB-GYN Surgical Scheduling Coordinator

Patient Services Coordinator, Per Diem

Dental Front Desk

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