Pay Grade: 107 ($25.00 per hour)
FLSA Status: Non - Exempt (29 hours per week)
The Development Assistant is responsible for the administrative processes to assist with the management of Live Oak Public Library’s (LOPL) fundraising relationships. Additionally, the Development Assistant coordinates development and special events in collaboration with the Special Events Coordinator. The person in this role must be extremely detailed orientated and work to ensure the delivery of impeccable donor services. This includes scheduling and booking event space; coordinating logistics with event partners and vendors; onsite organization; setup and teardown at the event space; seeking feedback around attendee experience. The Development Assistant ensures that all events reflect the library’s values, provides exceptional public service, and contribute to the library’s visibility and financial sustainability.
Reports to the Director of Development with significant interaction with the Special Events Coordinator, Finance and the Community Engagement team.
ESSENTIAL JOB FUNCTIONS
Manage gift acknowledgement process and produce donor letters
Work with Finance department on incoming gift processes
Assist with special events planning, preparation and execution.
Compile and create folders and marketing materials for Development prospect meetings
Achieve proficiency in DonorPerfect for development gift management functions
Process check requests for Department expenses
Provide backup coverage for answering main library number and meeting space reservations
Meet and greet visitors for department meetings
Write, proofread, edit and send correspondence, including donor letters, gift proposals and fund agreements.
Manage the printing and assembly of travel packets and other meeting decks
Assist with travel bookings, conference and event registrations, and the creation of travel itinerary documents
Coordinate special library-hosted events such as fundraising galas, donor recognition events and other programs collaborating with the Engagement, Special Collections Coordinator, and Public Services departments.
Develop, implement and oversee procedures for private special events.
Coordinate with IT for audio and video needs, while becoming an expert on in-house technology.
Must be available to work evenings and weekends within a 29-hour work week.
Supervise volunteers
Reviews venues to determine proper accessibility, signage, audio-visual equipment, room set-up, staffing, crowd control/traffic flow, etc.
Embraces LOPL Core Values and strategic priorities.
Demonstrates a commitment to inclusion efforts regardless of age, cultural background, ability, ethnicity, family status, gender, race, religion, sexual orientation, veteran status or national origin.
Other duties as assigned
Required Qualifications:
- Proficiency with database and accounting spreadsheet software.
- Must have reliable transportation
- Intermediate technology skills for successful use of social media, donor management software, Microsoft Office, and a curiosity to learn new platforms
- Ability to travel within the city, state, and out of state as needed.
- Ability to work evenings and weekends.
- Ability to manage donor interest and personal information with tact and confidentiality.
- Three years of relevant experience required.
Education and Experience:
Associate degree or higher in Public Relations, Communications, Hospitality Management or relevant discipline is preferred
Licenses or Certifications:
Valid driver’s license and insurability required.
Knowledge, Skills, and Abilities:
Proven strength for problem solving and strong analytical skills.
Outstanding organizational skills and precise attention to detail with presentations and written documents
Strong communication skills (both written and oral).
Ability to be proactive, resourceful, highly organized and able to manage multiple projects
Ability to work effectively and cooperatively with a diverse group of people on a daily basis with a strong service orientation.
Ability to work with minimal supervision in a flexible environment.
Skills that emphasize teamwork, communication, ethics, trust and patience.
Enjoys being involved in all aspects of making the organization successful.
PHYSICAL DEMANDS
Work is typically performed with the employee sitting at a desk, standing for extending periods, or bending/stooping. The employee must be able to lift and carry up to 50 pounds routinely, climb ladders, climb stairs, stand for extended periods of time, extended walking within and outside branch locations, reach, bend, and stoop. Full range of hand and finger motion is required for data entry purposes. The ability to distinguish color is required for network wiring purposes. Additionally, the following physical abilities are required:
Balancing: Maintaining body equilibrium to prevent falling while walking, standing or crouching on narrow, slippery, or erratically moving surfaces. The amount of balancing exceeds that needed for ordinary locomotion and maintenance of body equilibrium.
Climbing: Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like, using feet and legs and/or hands and arms. Body agility is emphasized.
Crouching: Bending the body downward and forward by bending leg and spine.
Grasping: Applying pressure to an object with the fingers and palm.
Handling: Picking, holding, or otherwise working, primarily with the whole hand. Must have the ability to place records, files, and boxes weighing no more than 25 pounds on shelves about head level.
Manual Dexterity: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discrimination in sound.
Hearing 2: Ability to receive detailed information through oral communication, and to make the discrimination in sound. Must have the ability to hear well enough to carry on a normal conversation with clients both in person and on the telephone.
Kneeling: Bending legs at knee to come to a rest on knee or knees.
Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. Occurs to a considerable degree and requires substantial use of upper extremities and back muscles.
Mental Acuity: Ability to make rational decisions through sound logic and deductive processes.
Pulling: Using upper extremities to exert force in order to draw, haul or tug objects in a sustained motion.
Pushing: Using upper extremities to press against something with steady force in order to thrust forward, downward or outward.
Reaching: Extending hand(s) and arm(s) in any direction.
Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers.
Speaking: Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
Standing: Particularly for sustained periods of time.
Stooping: Bending body downward and forward by bending spine at the waist. Occurs to a considerable degree and requires full motion of the lower extremities and back muscles.
Visual Acuity 1: Have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading. Must have the ability to see well enough to interpret data on a computer monitor.
Visual Acuity 3: Visual Acuity to determine the accuracy, neatness, and thoroughness of the work assigned or to make general observations of facilities or structures.
Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.
WORK ENVIRONMENT
Typical office/library environment. Some fluctuations in building temperature related to HVAC problems can cause uncomfortable periods of heat or cold. Some periods of elevated noise levels. Some stress related to the type of work being performed may be encountered e.g., pressure related to periods of high-volume activity and multiple demands.
The work week is a 29-hour work week
