Top 14 Administrative coordinator Jobs in Scarborough, Me

Receptionist & Administrative Coordinator
Landry French Construction Co —Scarborough, ME
- $18.50 - $28.00 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
Quick Apply
3d
Executive Administrative Coordinator
Maine Wing Management LLC —Portland, ME
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
Senior Administrative Project Coordinator
WSP —Portland, ME
- $57,400 - $71,000 a year
- Microsoft Outlook
- Mid-level
- Office
- Paid parental leave
- Disability insurance
STUDENT LIFE OFFICE COORDINATOR
Southern Maine Community College —South Portland, ME
- $21.45 - $25.22 an hour
- Mid-level
- Residential
- Administrative experience
- Paid holidays
- Health insurance
Quick Apply
Volunteer Resources Administrative Coordinator
Andwell Health Partners —Scarborough, ME
- $18.73 - $26.42 an hour
- Part-time
- Customer service
- Pass drug screening
- Mid-level
Quick Apply
14d
Business Coordinator
Forest Stewards Guild —Portland, ME
- $27.50 - $30.00 an hour
- Weekends as needed
- Clean driving record
- Mid-level
- Microsoft Office
- AD&D insurance
- Disability insurance
Quick Apply
Programs Coordinator
Animal Welfare Society —Kennebunk, ME
- $50,000 - $54,000 a year
- Full-time
- Mid-level
- High school diploma or GED
- Mentoring
- Health insurance
- Dental insurance
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IT/Facilities Coordinator- Part time
CIEE Inc —South Portland, ME
- $25 - $29 an hour
- Part-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
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Sales Coordinator
Colwen Management Inc —Portland, ME
- Computer literacy
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
3d
Office Coordinator
Maxim Healthcare Services —Portland, ME
- $21 an hour
- Full-time
- HIPAA
- Office
- Administrative experience
- Profit sharing
- Commuter assistance
Quick Apply
9d
Patient Care Coordinator/Receptionist
Brighton Eye Care —Falmouth, ME
- Full-time
- Private practice
- In-person
- Entry level
- Disability insurance
- Health insurance
Quick Apply
10d
Senior Administrative Coordinator, SMEP and GMSC
University of New England —Biddeford, ME
- $46,500 a year
- Online Application
- Office
- University
- Senior level
- Health insurance
- Dental insurance
Spain Visa Coordinator - Temporary
CIEE Inc —South Portland, ME
- $22 an hour
- Temporary
- Office
- Administrative experience
- Communication skills
Quick Apply

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Special Education Administrative Asst & Data Specialist
RSU 21 —Kennebunk, ME
Key Competencies: Commitment to management- you coach, share feedback and monitor paperwork to ensure high quality performance; you ensure that people feel…
$25.72 - $32.12 an hour
12h
Administrative Specialist II
MaineHealth —South Portland, ME
Notice Regarding Maine Employer Surveillance Statute: Pursuant to Maine's Employer Surveillance Statute, prospective care team members are notified that…
$21.09 - $27.12 an hour
7d

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Performs the clerical and administrative tasks associated with the shipments and inventory of products including report writing, record keeping, and a variety…
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Administrative Coordinator
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Receptionist & Administrative Coordinator

Landry French Construction Co
Scarborough, ME

Quick Apply

Job Details

Full-time
$18.50 - $28.00 an hour
3 days ago

Qualifications

Computer operation
Copy machines
High school diploma or GED
Typing

Full Job Description

Position Summary

The Receptionist & Administrative Coordinator is a key member of the team, serving as the first point of contact for visitors, callers, and employees while ensuring the efficient day-to-day operation of the office. This role combines front desk reception with administrative and office coordination responsibilities, including managing office supplies, coordinating travel arrangements, supporting internal operations, and maintaining a professional, organized, and welcoming workplace environment. The ideal candidate is highly organized, customer service-focused, and able to manage multiple priorities while delivering exceptional support to employees and guests.

RESPONSIBILITIES

Duties include, but are not limited to:

Serve as the first point of contact for visitors, providing a professional and welcoming experience.
Answer, screen, and direct incoming telephone calls in a courteous and efficient manner.
Manage the reception area and ensure a clean, organized, and professional office environment.
Coordinate office operations, including ordering and maintaining office, kitchen, and breakroom supplies.
Monitor inventory levels and proactively replenish supplies as needed.
Coordinate catering and meal arrangements for meetings.
Arrange travel including flights, hotels, rental cars, and itineraries for Sr. leadership and others as needed.
Receive, sort, and distribute incoming mail, packages, and deliveries.
Schedule conference rooms and assist with meeting logistics.
Provide administrative support to various departments as needed.
Assist Marketing with planning and coordination of employee events, meetings, and office activities.
Coordinate with facilities regarding office maintenance needs.
Support special projects and perform additional administrative duties as assigned.
Maintain confidentiality of sensitive information and company records.

PHYSICAL REQUIREMENTS AND JOB ENVIRONMENT

Work is performed primarily in a quiet office environment.
Must be able to hear and speak clearly in order to communicate with visitors, callers, employees, vendors, and other business contacts.
Must be able to type and use standard office equipment, including a computer, phone, copier, printer, and related office technology.
Must be able to sit for extended periods of time while performing computer-based and administrative work.
Must be able to stand, walk, bend, stoop, reach, and move throughout the office as needed to stock supplies, receive deliveries, organize storage areas, and support office operations.
Must be able to occasionally lift, carry, push, or pull office supplies, packages, or materials consistent with office administrative duties.

REQUIRED QUALIFICATIONS

High School diploma required; associate degree or additional education preferred.
2+ years of experience in a receptionist, administrative assistant, office coordinator, or customer service role preferred.
Strong proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
Excellent organizational skills and attention to detail.
Strong verbal and written communication skills.
Ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment.
Professional appearance and demeanor.
Positive, energetic, and customer-focused attitude.
Ability to work independently and collaboratively within a team environment.
Strong problem-solving skills and willingness to take initiative.
Dependable, flexible, and adaptable to changing priorities.

Quick Apply

Refine Your Search

administrative coordinator jobs in scarborough, me

Receptionist & Administrative Coordinator

Executive Administrative Coordinator

Senior Administrative Project Coordinator

STUDENT LIFE OFFICE COORDINATOR

Volunteer Resources Administrative Coordinator

Business Coordinator

Programs Coordinator

IT/Facilities Coordinator- Part time

Sales Coordinator

Office Coordinator

Patient Care Coordinator/Receptionist

Senior Administrative Coordinator, SMEP and GMSC

Spain Visa Coordinator - Temporary

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