Top 413 Administrative coordinator Jobs in Scarsdale Ny

Clinical Administrative Coordinator
New York Multicultural Counseling —Manhasset, NY
- From $25 an hour
- Full-time
- Hybrid work
- Medical office experience
- Adults
- HIPAA
- Free parking
- Work from home
Quick Apply
Construction Proposal & Administrative Coordinator
Master Roofing & Siding —Montvale, NJ
- From $30 an hour
- Full-time
- Google Workspace
- Mid-level
- Office
Quick Apply
16h
Administrative Coordinator
Robison Oil —Port Chester, NY
- $24 an hour
- Full-time
- Background check
- Microsoft Outlook
- Salesforce
- Health insurance
- Dental insurance
Quick Apply
3d
Early Childhood Program Coordinator
Family Services of Westchester —Tarrytown, NY
- $60,000 a year
- Online Application
- Background check
- Spanish
- Google Workspace
- Health insurance
- Dental insurance
Quick Apply
Office & Administrative Coordinator (Part-Time)
Greenwich United Way —Greenwich, CT
- $35 - $40 an hour
- Part-time
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
Permit Coordinator
Robison —Port Chester, NY
- $25 an hour
- Full-time
- Microsoft Outlook
- Writing skills
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
2d
Office Coordinator
Maxim Healthcare Services —White Plains, NY
- $23 an hour
- Full-time
- HIPAA
- Office
- Administrative experience
- Profit sharing
- Commuter assistance
Quick Apply
1d
Front Desk Coordinator - Full Time
RestorixHealth —Valhalla, NY
- $24.00 - $26.50 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Hospital
- Health savings account
- AD&D insurance
Quick Apply
10d
Senior Administrative Coordinator
Regeneron —Sleepy Hollow, NY
- $33.80 - $52.93 an hour
- Hybrid work
- Microsoft Outlook
- 5 years
- Project management
- Health insurance
- Dental insurance
7d
Administrative Coordinator, Client Development & Engagement
Simpson Thacher & Bartlett —New York, NY
- $100,000 - $110,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Permitting Coordinator
Robison —Port Chester, NY
- $25 an hour
- Full-time
- Background check
- Microsoft Outlook
- Writing skills
- Health insurance
- Dental insurance
Quick Apply
3d
Senior Administrative Coordinator, Internal Medicine Clinical Development Unit
Regeneron —Tarrytown, NY
- $33.80 - $52.93 an hour
- Internal Medicine
- Office
- Senior level
- Health insurance
- Dental insurance
3d
Office Coordinator
Peter F. Gaito & Associates —White Plains, NY
- $50,000 - $58,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
Administrative & Office Coordinator
Prada —New York, NY
- $75,000 - $90,000 a year
- Research
- Mid-level
- Office
6d
Trade Compliance & Administrative Coordinator (Part Time)
Hitachi —Rye Brook, NY
- $34.27 - $42.84 an hour
- Part-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
9d
Client Relationship Coordinator (Administrative)
Barnum SKG —Elmsford, NY
- $60,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
8d
Administrative Coordinator - Mineola
NYU Langone Health —Mineola, NY
- $66,300.00 - $69,451.20 a year
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Wellness program
Administrative Coordinator
Weill Cornell Medicine —New York, NY
- $72,100 - $83,400 a year
- Mid-level
- Office
- 3 years
2d
Patient Administrative Coordinator-Per Diem
KETA Medical Center —New York, NY
- $40 - $45 an hour
- Weekends as needed
- Google Workspace
- HIPAA
- Administrative experience
- Travel reimbursement
Quick Apply
6d
Administrative Coordinator
Columbia University —New York, NY
- $36.42 an hour
- Part-time
- HIPAA
- Mid-level
- Office
3d

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Clinical Administrative Coordinator

New York Multicultural Counseling
Manhasset, NY

Quick Apply

Job Details

Full-time
From $25 an hour

Benefits

Free parking
Work from home
Paid sick time

Qualifications

Standard Operating Procedures (SOPs) implementation
Medical scheduling
Administrative experience
Medical administrative support
Organizational skills
Handling patient inquiries
Managing patient records

Full Job Description

About Us

New York Multicultural Counseling (NYMC) is a group therapy practice based in Manhasset, NY, providing individual therapy for adults and adolescents across New York State. We specialize in culturally responsive, trauma-informed care for AMEMSA (Arab, Middle Eastern, Muslim, and South Asian) and BIPOC (Black, Indigenous, People of Color) communities. We offer both virtual sessions and in-person sessions at our Manhasset office, with free on-site parking and easy transit access.

We verify insurance benefits before every client's first session and provide transparent, straightforward information about cost, so clients never face surprise bills.

Job Summary

We are looking for a detail-oriented, dependable Administrative Coordinator to manage the daily operations that keep our practice running. This is an hourly, W-2 role with a growing practice. It begins part-time and is expected to move to full-time as we grow. We do not have a fixed date for that change. It will follow the practice's needs and your availability.

You will be the first point of contact for prospective and current clients, and the person responsible for making sure insurance verification, scheduling, and intake run smoothly.

Our operations run on documented protocols and SOPs, not memory or improvisation. Keeping those manuals accurate and current is not a side task, it is part of the job. You will follow our written procedures exactly as documented, flag gaps or outdated steps as you find them, and update the manuals yourself as processes change. You will also set and maintain your own reminders for weekly, monthly, quarterly, and yearly recurring tasks, and be accountable for completing them on schedule without being prompted.

Schedule (please read before applying)

This role has fixed blocks you need to be available for, because that is when our clients need us most:

Monday, Wednesday, and Friday evenings, to reach and respond to clients
Tuesday and Thursday mornings and afternoons

Hours may vary week to week, and there will be times you need to swap a weekday for a weekend. If a set evening schedule and some week-to-week flexibility do not work for your life right now, this is not the right role for you, and that is okay.

Who this role is good for

This is a strong fit if you want flexible, hourly work that can grow into full-time with the practice. That often looks like a graduate student, a parent returning to the workforce, or someone building toward a career in mental health who wants close exposure to how a clinical practice runs. You are organized, you like clear systems, and you follow through on tasks without someone chasing you.

Responsibilities

Answer incoming calls and monitor text messages through our secure communications platform (Spruce Health); route messages to the appropriate staff member and set follow-up reminders
Manage the practice email inbox; keep it organized and answered by the end of each shift
Handle new client inquiries from first contact through booked consultation, following our written New Client Inquiry Protocol, including live screening calls and portal setup in our EHR (Sessions Health)
Collect and verify client insurance information before the first session; follow up with clients on verification results
Schedule appointments and enforce our 24-hour cancellation policy in Sessions Health
Support intake coordination as our team of clinical interns grows
Monitor and respond to referrals through our Psychology Today profile
Review and submit insurance claims in Sessions Health
Support onboarding logistics for new clinicians and interns as needed
Keep practice manuals and SOPs accurate and current; update documentation as processes change and flag outdated or missing steps
Set and maintain reminders for recurring weekly, monthly, quarterly, and yearly tasks, and complete them on schedule without prompting

Qualifications

Experience in client care, customer service, and/or administrative support, ideally in a medical or mental health office
Comfortable conducting phone-based consultations and outbound follow-up calls with prospective clients
Strong organizational skills; able to manage multiple client files and deadlines at once
Proficient with Google Workspace (Gmail, Drive, Calendar); experience with an EHR or practice management platform is a plus
Discretion and professionalism when handling confidential health information (HIPAA)
Reliable and self-directed in a remote work environment
Bachelor's degree or equivalent experience

Compensation & Employment Details

$25.00 per hour
W-2 employee
Fully remote
Part-time to start, moving to full-time as the practice grows, with no fixed start date for that change
Paid sick leave
This role does not include health insurance or other fringe benefits

How to Apply

Submit your resume through Indeed. A cover letter is optional and welcome as an attachment.

New York Multicultural Counseling is an equal opportunity employer.

Pay: From $25.00 per hour

Benefits:

Work from home

Application Question(s):

This is a fully remote, W2 position based in New York State. Are you a New York State resident?
Describe your experience with an EHR or practice management platform (e.g., Sessions Health, SimplePractice, TherapyNotes, or similar). If none, say so.
This role requires following written procedures exactly as documented, not improvising, and updating those procedures as they change. Describe a time you had to follow a detailed process precisely, or a time you identified and fixed a gap in a written procedure.
This role requires tracking and completing recurring tasks (weekly, monthly, quarterly, yearly) without being reminded by a supervisor. What's your system for managing recurring deadlines?
This role begins part-time and is expected to move to full-time as the practice grows. There is no fixed date for that change; it follows the practice's needs and your availability. Are you able to make that transition when the time comes?
This role requires handling confidential health information under HIPAA. Please tell us about your experience working with confidential and/or medical information?
If you are currently employed, when would you be able to leave your current job and start with us?

Experience:

Medical administrative support: 1 year (Required)

Shift availability:

Day Shift (Required)
Night Shift (Required)

Work Location: Hybrid remote in Manhasset, NY 11030

Quick Apply

Refine Your Search

administrative coordinator jobs in scarsdale ny

Clinical Administrative Coordinator

Construction Proposal & Administrative Coordinator

Administrative Coordinator

Early Childhood Program Coordinator

Office & Administrative Coordinator (Part-Time)

Permit Coordinator

Office Coordinator

Front Desk Coordinator - Full Time

Senior Administrative Coordinator

Administrative Coordinator, Client Development & Engagement

Permitting Coordinator

Senior Administrative Coordinator, Internal Medicine Clinical Development Unit

Office Coordinator

Administrative & Office Coordinator

Trade Compliance & Administrative Coordinator (Part Time)

Client Relationship Coordinator (Administrative)

Administrative Coordinator - Mineola

Administrative Coordinator

Patient Administrative Coordinator-Per Diem

Administrative Coordinator

I want to receive the latest job alert for administrative coordinator in scarsdale ny

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