Top 41 Contract administrator Jobs in Schaghticoke, Ny

Contract Administrator
HMA Contracting Corp —Schaghticoke, NY
- $55,000 - $70,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Disability insurance
Quick Apply
Business Operations Coordinator (Remote)
SOLV Energy, LLC —Albany, NY
- $60,632.00 - $75,732.80 a year
- Full-time
- Remote
- Customer service
- ERP systems
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
1d
Associate Contracts Administrator
Kitware —Clifton Park, NY
- $60,000 - $75,000 a year
- Full-time
- Microsoft Excel
- Computer literacy
- Research
- Disability insurance
- Health insurance
Quick Apply
9d
Research Administrator (R26-39)
Research Foundation for SUNY —Albany, NY
- $65,000 - $72,000 a year
- Oracle
- Mid-level
- Office
- Disability insurance
- Dental insurance
Contract Administrator, NYS PEF
Service Employee Intl. Union —Albany, NY
- $74,902 - $106,801 a year
- Email
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
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Junior Research Administrator (R26-40) *Hybrid*
Research Foundation for SUNY —Albany, NY
- $55,000 - $60,000 a year
- Oracle
- Mid-level
- Administrative experience
- Disability insurance
- Dental insurance
Contract Management Specialist 1 or Trainee 1 or 2 (NY HELPS)
State of New York - Temporary and Disability Assistance, Office of —Albany, NY
- $53,764 - $85,138 a year
- Email
- Background check
- Doctoral degree
- Master's degree
9d
Contract Manager (2 Positions)
The State University of New York (SUNY) —Albany, NY
- $78,000 - $87,000 a year
- Multiple hires
- Microsoft Word
- Mid-level
- University
- Paid holidays
- Health insurance
University at Albany, SUNY – Research Foundation – Junior Research Administrator (R26-40) *Hybrid*
Albany, NY
- $55,000 - $60,000 a year
- Oracle
- Office
- Administrative experience
- Disability insurance
- Dental insurance
Grants Manager
Legal Aid Society of Northeastern NY —Albany, NY
- $75,000 - $90,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- 5 years
- Mid-level
- Mileage reimbursement
- Loan repayment program
Quick Apply
Contract Management Specialist
Bechtel Plant Machinery, Inc. —Schenectady, NY
- $52,900 - $100,100 a year
- Full-time
- Microsoft Outlook
- Pass drug screening
- Mid-level
University at Albany, SUNY – Research Foundation – Research Administrator (R26-39)
Albany, NY
- $65,000 - $72,000 a year
- Oracle
- 3 years
- Administrative experience
- Disability insurance
- Dental insurance
Section 8 PBCA Director
New York Housing Trust Fund —Albany, NY
- $127,507 - $140,000 a year
- Full-time
- Hybrid work
- Master's degree
- Analysis skills
- Supervising experience
- Paid parental leave
- Health insurance
Quick Apply
Project Manager, L&G
Empire State —Troy, NY
- $65,920 - $75,000 a year
- Full-time
- Hybrid work
- Writing skills
- Mid-level
- Office
Quick Apply
Contract Administrator, System Payer Contracting
Albany Medical Center —Albany, NY
- $77,075 - $119,466 a year
- Full-time
- Hospital
- Mid-level
- Office
Service Contract Specialist I
Stark Tech —Ballston Spa, NY
- $21.02 - $26.28 an hour
- Full-time
- Customer service
- Mid-level
- Office
- Health savings account
- Health insurance
11d
Contract Administrator, Value Based Initiatives
Albany Medical Center —Albany, NY
- $77,075 - $119,466 a year
- Full-time
- Hospital
- Mid-level
- Office
Change Order Engineer
ISG Consultants —Albany, NY
- $85,000 - $120,000 a year
- Email
- Engineering
- Basic math
- Mid-level
Sponsored Research Administrator
Bennington College —Bennington, VT
- From $63,000 a year
- Background check
- Word processing
- Mid-level
- Disability insurance
- Health insurance
Grant Financial Administrator - St Peters Health Partners
St. Peter's Health Partners —Albany, NY
- $33.10 - $49.65 an hour
- Full-time
- 5 years
- Office
- Finance

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Contract Administrator

HMA Contracting Corp
Schaghticoke, NY

Quick Apply

Job Details

Full-time
$55,000 - $70,000 a year

Benefits

Health savings account
Disability insurance
Health insurance
Dental insurance
401(k)
Paid time off
Parental leave
Vision insurance
Life insurance

Qualifications

Microsoft Excel
Microsoft Outlook
High school diploma or GED
Calendar management
Organizational skills
Office experience

Full Job Description

Job Summary

The Contract Administrator is a cross-functional role that bridges project operations and accounting at HMA Contracting Corp. This position supports Project Managers and Estimators with the full lifecycle of project administration — from bid coordination and subcontractor compliance through job setup, invoicing, and client closeout — while also providing critical accounting support including accounts payable processing, subcontractor payment workflows, and systems maintenance in Viewpoint Spectrum.

This is a role for someone who is equally comfortable reading a subcontract as they are posting an invoice — organized, detail-oriented, and proactive about keeping information flowing between the field, project management, and accounting.

Duties

Contract & Subcontractor Administration

Prepare, distribute, track, and file subcontractor contracts, purchase orders, and related job-specific agreements
Collect, verify, and maintain subcontractor insurance certificates (CGL, Auto, Umbrella, Workers' Comp) and confirm compliance before work begins
Coordinate execution of Blanket Agreements, Job-Specific Agreements, and Hold Harmless agreements
Collect and verify lien releases; confirm accuracy before releasing payment
Maintain organized subcontractor compliance files by project
Track subcontractor certified payroll submittals and compliance documentation on prevailing wage projects

Project Administration

Set up new jobs in Viewpoint/Vista; ensure all job data is entered accurately and consistently
Process and track project tax paperwork including Capital Improvement forms and Tax-Exempt Certificates
Assist with bid proposal assembly, formatting, and documentation
Maintain and update the bid calendar; track deadlines and submission requirements
Order bid plans and project bonds as needed
Compile and organize Time & Material (T&M) slips
Prepare, distribute, and file daily job reports
Assist Project Managers with submittals and project documentation
Input change orders and maintain change order logs
Coordinate project closeout documentation per project specifications
Send end-of-job client satisfaction surveys and prepare closeout communications

Accounts Payable & Vendor Management

Receive, match, and code invoices for approval by Project Managers, Superintendents, and management
Post approved invoices in Viewpoint/Vista and file for payment processing
Match invoices with checks for payment; coordinate signature and release workflow
Process and reconcile vendor credit card receipts monthly
Ensure proper and appropriate tax-exempt forms are distributed to necessary vendors
Issue purchase orders per HMA policy; collect and organize backup documentation
Verify certified payroll accuracy with Payroll prior to releasing subcontractor payments

Accounts Receivable Support

Assist with AIA and manual invoicing as directed
Process check deposits and distribute payment notifications per established workflow
Assist with lien waiver tracking on the AR side of projects
Support follow-up on overdue invoices as directed by Accounting

Estimating & Business Development Support

Maintain the bid calendar and track upcoming submission deadlines
Assist with sales follow-up and lead tracking in the CRM (HubSpot)
Track subcontractor and vendor pricing responses during the bid process
Assist with formatting and assembling proposal packages
Support sales and client follow-up as directed

Marketing Support

Manage and schedule social media postings (minimum three posts per week) aligned with HMA brand standards
Collect project photos, videos, and progress updates from field staff and Project Managers
Support proposal branding, formatting, and presentation consistency
Organize and maintain marketing assets; assist with website updates as directed

Other Duties

Support special accounting, operations, or project coordination projects as assigned
Perform other office duties that streamline operations and improve efficiency

Qualifications

Required

Strong computer skills in Microsoft Office Suite (Outlook, Word, Excel)
Experience with Viewpoint/Vista or comparable construction accounting software
Familiarity with subcontractor compliance requirements: insurance certificates, lien releases, certified payroll
Excellent written and verbal communication skills
High attention to detail and strong organizational skills
Ability to manage multiple priorities and deadlines in a fast-paced, seasonal construction environment
Proactive, dependable, and solution-oriented — someone who flags problems early rather than letting them pile up

Preferred

Prior experience in commercial construction, site development, or heavy/highway contracting
Experience with AIA billing, prevailing wage compliance, or certified payroll processes
Familiarity with CRM platforms (HubSpot or similar)
NYS Notary Public preferred
Basic working knowledge of social media platforms (LinkedIn, Facebook, Instagram)

Education & Experience

Associate's Degree with 3+ years of relevant experience, OR
Bachelor's Degree with 1–2 years of relevant experience, OR
High School Diploma / GED with 5+ years of directly relevant construction office and accounting experience

HMA Contracting Corp is a seasonal commercial contracting company with active spring, summer, and fall project schedules. This role is expected to flex with the demands of the season — peak periods may require additional availability, while winter months allow for more flexibility. The Contract Administrator works across Operations, Accounting, and Project Management and is expected to maintain consistent communication with all three.

HMA Contracting Corp provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics.

Pay: $55,000.00 - $70,000.00 per year

Benefits:

401(k)
Dental insurance
Disability insurance
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

contract administrator jobs in schaghticoke, ny

Contract Administrator

Business Operations Coordinator (Remote)

Associate Contracts Administrator

Research Administrator (R26-39)

Contract Administrator, NYS PEF

Junior Research Administrator (R26-40) Hybrid

Contract Management Specialist 1 or Trainee 1 or 2 (NY HELPS)

Contract Manager (2 Positions)

University at Albany, SUNY – Research Foundation – Junior Research Administrator (R26-40) Hybrid

Grants Manager

Contract Management Specialist

University at Albany, SUNY – Research Foundation – Research Administrator (R26-39)

Section 8 PBCA Director

Project Manager, L&G

Contract Administrator, System Payer Contracting

Service Contract Specialist I

Contract Administrator, Value Based Initiatives

Change Order Engineer

Sponsored Research Administrator

Grant Financial Administrator - St Peters Health Partners

I want to receive the latest job alert for contract administrator in schaghticoke, ny

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