Duties Description
As a member of the Public Information Unit, the duties and responsibilities of the Assistant Public Information Officer include maintaining the agency’s grant programs, assisting in public outreach and communications, supporting County Boards of Elections, and general office administration.
Maintaining the Agency’s Grant Programs
- Manage the Board’s state and federal grant programs by working with local Boards of Elections to ensure grant funds are utilized in compliance with federal and state requirements;
- Review all incoming grant documents and claims for payment;
- Work with state agencies and Board of Elections staff to ensure payments are made in a timely manner;
- Communicate with outside agencies including the Office of General Services and Office of the State Comptroller regarding grant reimbursements and contracts;
- Work with the Secure Elections Center to assess allowable security and technology related expenses.
Assisting in Public Outreach and Communications
- Ensure the accessibility and availability of documents on the Board’s public website as well as County Board of Elections websites;
- Provide information to voters and members of the public regarding upcoming elections, registering to vote, requesting mail ballots, and other voting related matters;
- Responding to public inquiries including phone calls and emails with guidance from the Public Information Director and Deputy Director.
Supporting County Boards of Elections
- Support County Boards in their work of running secure elections in New York State by providing assistance in administering military and overseas ballots, returning federally required surveys, and other activities as directed by the Public Information Director and Deputy Director.
General Office Administration
- Provide administrative support for the Public Information Office;
- Assist in the copying and filing of various documents in the appropriate location and maintain filing systems;
- Assist with intake of incoming mail and sending of outgoing mail while maintaining secure mail procedures;
- Assist in compiling documents for Freedom of Information requests;
- Assist in completing data entry to fulfill National Voter Registration Act requirements;
- Assist the Public Information Office with additional tasks as time permits.
This position requires the ability to handle sensitive matters in a confidential manner. It also requires proficiency at Word, Excel, Adobe Acrobat, and the routine use of email and a multi -line phone system.
Minimum Qualifications
A college degree in communications or political science is preferred. One year of experience in an office setting. College or business school studies/training may be substituted in whole/part.
Benefits of Working for NYS – A generous benefits package worth approximately 65% of salary.
Holiday & Paid Time Off:
- Thirteen (13) paid holidays annually
- Up to Thirteen (13) days of paid vacation leave annually
- Up to Five (5) days of paid personal leave annually
- Up to Thirteen (13) days of paid sick leave annually
Health Care Benefits:
- Eligible employees and dependents can pick from a variety of affordable health insurance programs
- Family dental and vision benefits at no additional cost
Additional Benefits include, but are not limited to:
- New York State Employees’ Retirement System (ERS) Membership
- NYS Deferred Compensation 457(b) plan
- Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
- Public Service Loan Forgiveness (PSLF)
The New York State Board of Elections is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We are dedicated to workplace inclusivity and encourage applicants with disabilities to apply.
To apply, please send resume and cover letter to [email protected] no later than 09/01/2026. Please include the vacancy ID#222042 in the subject line.
New York State is an Equal Opportunity Employer (EOE).
The Board of Elections is committed to an inclusive workplace. If you recently went through our application or interview process and have feedback on how we can improve its accessibility, please share your thoughts to [email protected].
Pay: $61,114.00 - $75,708.00 per year
Benefits:
- Health insurance
- Paid time off
- Retirement plan
Work Location: In person
