Top 65 Project administrator Jobs in Scottsdale, Az

Associate Project Coordinator
Level 3 AV —Mesa, AZ
- Full-time
- Microsoft Outlook
- Administrative experience
- High school diploma or GED
- Health savings account
- Health insurance
Quick Apply
3d
Project Administrator
BRPH —Tempe, AZ
- Microsoft Word
- 6 years
- Microsoft Outlook
- On-the-job training
Quick Apply
Credentialing Salesforce Project Administrator
LifeStance Health —Scottsdale, AZ
- $65,000 - $75,000 a year
- Full-time
- 5 years
- Mid-level
- Bachelor's degree
- Paid parental leave
- AD&D insurance
Quick Apply
13d
RECEPTIONIST / PROJECT ADMINISTRATOR – CHANDLER
M3 Engineering & Technology —Chandler, AZ
- Full-time
- Mid-level
- Office
- 3 years
Project Administrator
Schuff Steel —Phoenix, AZ
- Clean driving record
- Microsoft Outlook
- Construction site
Project Management Coordinator
OTC Industrial Technologies —Phoenix, AZ
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Disability insurance
- Relocation assistance
Project Manager Assistant
IES Communications —Mesa, AZ
- $29 - $39 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
3d
Project Coordinator
Isos Technology —Tempe, AZ
- $50,000 - $55,000 a year
- Full-time
- Remote
- Background check
- Writing skills
- Mid-level
- 401(k)
- Paid time off
Quick Apply
Program Manager - Records & Information Governance
Opensity Solutions —Phoenix, AZ
- Up to $90,000 a year
- Full-time
- Hybrid work
- Bachelor's degree
- Travel
- Business Administration
- Health insurance
- Dental insurance
Quick Apply
3d
Project Accountant/Project Administrator
M&J ENTERPRISES CONSTRUCTION INC —Chandler, AZ
- $25 - $30 an hour
- Full-time
- Mid-level
- 3 years
- QuickBooks
Quick Apply
Property Operations Project Manager
The Scott Resort & Spa —Scottsdale, AZ
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Basic math
- Health insurance
- Dental insurance
Quick Apply
Project Adminstrator
Marketech International Corporation USA —Phoenix, AZ
- Microsoft Excel
- Oracle
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Project Engineer
Balfour Beatty —Scottsdale, AZ
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Construction site
- Health savings account
- Health insurance
Facilities Improvement Coordinator
EōS Fitness —Glendale, AZ
- $28 - $30 an hour
- Full-time
- Hybrid work
- Background check
- Research
- Mid-level
- Paid holidays
- Dental insurance
Quick Apply
Project Manager / Estimator – Asphalt & Civil Construction
ALK Asphalt LLC —Peoria, AZ
- $90,000 - $120,000 a year
- Full-time
- Construction site
- Customer service
- Mid-level
Quick Apply
3d
Construction Administrator
Instinctive Healthcare Construction —Phoenix, AZ
- $22 - $25 an hour
- 8 hour shift
- Construction site
- Mid-level
- US work authorization
Quick Apply
Administrative Assistant
Thrivent —Scottsdale, AZ
- $22 - $30 an hour
- Microsoft Excel
- Office
- Organizational skills
Quick Apply
Assistant Project Manager
CANYON STATE ELECTRIC —Tempe, AZ
- $75,000 - $95,000 a year
- Full-time
- Construction site
- Mid-level
- Bachelor's degree
- Paid holidays
- Health insurance
Quick Apply
Executive Assistant - Administration
Arizona Financial Credit Union —Phoenix, AZ
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
3d
Development & Construction Administrator
PF Changs —Scottsdale, AZ
- Full-time
- Microsoft Word
- Office
- Travel
- Paid holidays
- Health insurance
13d

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Associate Project Coordinator

Level 3 AV -
Mesa, AZ

Quick Apply

Job Details

Full-time
3 days ago

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Paid time off
Employee assistance program
Vision insurance
Professional development assistance
Life insurance
Retirement plan

Qualifications

Customer communication
Teamwork
Project coordination
Administrative experience
High school diploma or GED
Attention to detail
Smartsheet
Associate's degree

Full Job Description

About Us:

Level 3 Audio Visual is a full-service AV integration company that is on a mission to transform how organizations engage with AV technology. We deliver customized solutions and provide comprehensive support to ensure our clients’ AV systems elevate their communication and collaboration. As we continue to grow, we’re seeking passionate professionals who are ready to innovate and help drive the future of the AV industry.

About the Position:

The Associate Project Coordinator is a developmental PMO role that supports Project Managers and Project Coordinators through project documentation review, closeout tracking, reporting, scheduling support, and project administration activities. This position plays a key role in maintaining documentation quality, supporting project workflows, and ensuring compliance with internal processes. The ideal candidate is highly organized, detail-oriented, process-driven, and eager to develop the skills necessary to grow into a Project Coordinator role. Smartsheet serves as the primary platform for managing documentation, reporting, scheduling support, and workflow administration.

What You Will Do:

Review and validate project documentation, closeout records, and project artifacts for accuracy, completeness, and compliance with company standards. Support project closeout processes by tracking documentation status, identifying gaps, and coordinating follow-up actions with project stakeholders.
Review project photos, commissioning records, as-builts, network documentation, and supporting project deliverables to ensure readiness for closeout.
Serve as a backup to the Scheduler by assisting with staffing requests, resource planning, schedule updates, and labor allocation activities.
Maintain project tracking data, reports, workflow status updates, and documentation records within Smartsheet and other project management tools. Participate in Project Coordinator training, mentorship, and project lifecycle learning opportunities to build future PMO capabilities.
Identify process improvement opportunities and support corrective actions through established PMO procedures and escalation paths.

What We’re Looking For:

High School Diploma or equivalent required.
Smartsheet Beginner and Intermediate Training or Certification required.
Associate's or Bachelor's degree in Business, Project Management, Operations, Construction Management, or a related field preferred.
CAPM (Certified Associate in Project Management), AVIXA CTS, or other relevant project management or audiovisual industry certifications preferred.
Minimum of one (1) year of project coordination, project administration, document control, scheduling support, operations support, or related business experience.
Experience maintaining project records, documentation, trackers, or business data within a project management or business system.
Experience supporting construction, audiovisual, technology, engineering, manufacturing, or professional services projects preferred.
Experience supporting quality assurance, documentation compliance, closeout processes, or resource scheduling activities preferred.

What We Prefer:

Intermediate proficiency with Smartsheet, including sheet management, reports, forms, workflow automation, dashboards, and data tracking.
Intermediate proficiency with Microsoft 365, including Excel, Outlook, Teams, and SharePoint.
Advanced Smartsheet experience with Dynamic View, Data Shuttle, DataMesh, advanced dashboards, and reporting tools preferred.
Strong attention to detail, organization, and commitment to data accuracy.
Ability to quickly learn new processes, systems, and project management methodologies.
Strong written and verbal communication skills with the ability to collaborate effectively across multiple departments.
Ability to identify documentation gaps, follow established procedures, and support corrective actions.
Strong time management skills with the ability to prioritize multiple assignments and meet deadlines.
Familiarity with project lifecycle processes, resource scheduling concepts, and documentation quality standards preferred.
Professional demeanor and ability to work effectively in customer-facing and sensitive business environments.

Level 3 Audiovisual is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Level 3 Audiovisual participates in the E-Verify Program where and as required by law.

Please note that all legitimate communication from our team will only come from platform generated emails or from email addresses ending in @l3av.com. We will never request software downloads, financial information, or login credentials at any point in our interview or hiring process.

Benefits:

401(k)
Dental insurance
Employee assistance program
Health insurance
Health savings account
Life insurance
Paid time off
Professional development assistance
Retirement plan
Vision insurance

Experience:

Smartsheet: 1 year (Required)
Project coordination: 1 year (Preferred)

Location:

Mesa, AZ 85209 (Required)

Work Location: In person

Quick Apply

Refine Your Search

project administrator jobs in scottsdale, az

Associate Project Coordinator

Project Administrator

Credentialing Salesforce Project Administrator

RECEPTIONIST / PROJECT ADMINISTRATOR – CHANDLER

Project Administrator

Project Management Coordinator

Project Manager Assistant

Project Coordinator

Program Manager - Records & Information Governance

Project Accountant/Project Administrator

Property Operations Project Manager

Project Adminstrator

Project Engineer

Facilities Improvement Coordinator

Project Manager / Estimator – Asphalt & Civil Construction

Construction Administrator

Administrative Assistant

Assistant Project Manager

Executive Assistant - Administration

Development & Construction Administrator

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