Top 72 Administrative specialist Jobs in Scottsdale Az

Operations Support Specialist
eSquared Communication Consulting —Tempe, AZ
- $42,000 - $52,000 a year
- Full-time
- Microsoft Excel
- Marketing
- Research
- Health savings account
- Health insurance
Quick Apply
11d
Medical Administrative Specialist
Basata INC —Tempe, AZ
- $17 - $24 an hour
- Full-time
- Background check
- Private practice
- Medical office experience
- Health insurance
- Dental insurance
Quick Apply
HCBS Operations Resource Specialist
RISE Services, Inc. —Mesa, AZ
- $46,000 a year
- Online Application
- Bilingual
- Background check
- 18 years or older
- Health savings account
- Disability insurance
Quick Apply
2d
Card Administration Operations Specialist I, II, III, Senior
Global Credit Union —Glendale, AZ
- $49,284 - $99,908 a year
- 8 hour shift
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Paid holidays
Administrative Document Specialist
Brown and Caldwell —Phoenix, AZ
- $47,000 - $70,000 a year
- Background check
- Pass drug screening
- High school diploma or GED
- Paid holidays
- Disability insurance
9d
Administrative Operations Specialist
Brighton Jones —Scottsdale, AZ
- $29.00 - $36.20 an hour
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Paid parental leave
- Paid holidays
Specialist - Research Support
HonorHealth —Scottsdale, AZ
- Full-time
- Hybrid work
- Microsoft Excel
- Mid-level
- Typing
- Continuing education credits
Administrative Specialist
Centralized Vision —Phoenix, AZ
- Full-time
- Pass drug screening
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
3d
Source Administrative Specialist
Cambridge Investment Research —Phoenix, AZ
- $25 an hour
- Full-time
- Microsoft Outlook
- Research
- Mid-level
- Paid holidays
- Disability insurance
11d
Administrative Specialist
International Rescue Committee - Phoenix —Glendale, AZ
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Inventory management
Quick Apply
General Affairs & Communications Specialist
FNS, INC —Phoenix, AZ
- Full-time
- Mid-level
- Office
- Bachelor's degree
- Disability insurance
- Dental insurance
Quick Apply
Specialist I, Executive Operations
ASM International —Phoenix, AZ
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Specialist I, Executive Operations
ASM —Phoenix, AZ
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Document Scanning Specialist
Pinnacle Fertility —Scottsdale, AZ
- $19 an hour
- Part-time
- Computer literacy
- Office
- High school diploma or GED
Quick Apply
2d
Sr. Administrative Assistant- AZ- Professional Engagement and Development- Arizona College of Optometry
Midwestern University —Glendale, AZ
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Paid holidays
- Disability insurance
Administrative Specialist Sr
Chandler-Gilbert Community College —Chandler, AZ
- $19.45 - $25.29 an hour
- Full-time
- Customer service
- Research
- Office
- Wellness program
- 403(b) matching
1d
Administrative Support Specialist
MPI Unlimited —Gilbert, AZ
- $20 - $24 an hour
- Part-time
- Customer service
- Basic math
- Office
Quick Apply
Closing Specialist- Lease Administration
STORE CAPITAL ADVISORS LLC —Scottsdale, AZ
- Full-time
- Hybrid work
- Microsoft Outlook
- Mid-level
- Bachelor's degree
- Profit sharing
- Wellness program
Quick Apply
Grant Development & Administration Specialist
Basis Ed —Scottsdale, AZ
- Background check
- Mid-level
- Fingerprint clearance
- Health insurance
- Dental insurance
Quick Apply
11d
Licensing Specialist
Infinite Computing Systems —Phoenix, AZ
- $20 an hour
- Part-time
- Office
- Fingerprint clearance
- Computer skills
Quick Apply
14d

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Operations Support Specialist

eSquared Communication Consulting -
Tempe, AZ

Quick Apply

Job Details

Full-time
$42,000 - $52,000 a year
11 days ago

Benefits

Health savings account
Health insurance
Dental insurance
Paid time off
401(k) 4% Match
Vision insurance
401(k) matching
Life insurance

Qualifications

Customer communication
Microsoft Excel
Word embeddings
Administrative experience
Bachelor's degree
Organizational skills
Productivity software
Cross-functional collaboration
Technical Proficiency
Office experience

Full Job Description

Job Overview
The Operations Support Specialist plays a key role in supporting the execution of customer orders and internal processes from quote through fulfillment. This position works closely with sales, procurement, project management, and warehouse teams to ensure customer requests, orders, documentation, and follow-up activities are completed accurately and on time.

This is an operations-focused administrative support role. The ideal candidate enjoys working behind the scenes to keep processes moving, is comfortable learning and navigating multiple technology platforms, and thrives in a fast-paced environment where priorities can change throughout the day.

We are looking for someone who is highly organized, detail-oriented, comfortable working with data and technology, and naturally takes ownership of tasks through completion. Experience in telecommunications, technology, order processing, logistics, or another high-volume operational environment is especially valuable.

Minimum Qualifications

2+ years of experience in administrative support, order processing/order entry, operations, customer support, or a similar coordination-focused role
Bachelor's degree in business, marketing and/or related field preferred
Experience working in a fast-paced environment with competing priorities, deadlines, and frequent interruptions
Strong technology aptitude with the ability and interest to quickly learn new software, systems, and workflows
Experience with data entry, order entry, CRM, ticketing, ERP, inventory, quoting, or similar business systems preferred
Strong administrative and organizational skills with the ability to manage multiple priorities and deadlines
Strong attention to detail and commitment to accurate, high-quality work
Proficient in Microsoft Word and Excel
Experience in telecommunications, technology, carrier services, or a related industry preferred
Strong written and verbal communication skills
Ability to identify discrepancies, follow established processes, and independently research information needed to move work forward
Ability to work independently while collaborating effectively across multiple departments

Responsibilities

Track and monitor open sales quotes and communicate with customers regarding pending information, questions, or next steps
Assist with processing customer orders received from the sales team, including reviewing purchase orders and entering required information into internal systems
Monitor, track, and update orders placed with the procurement team to ensure statuses, documentation, and customer communications remain accurate and timely
Assist with entering quotes into quote management software and sending completed quotes to customers as needed
Follow up with customers after quotes are sent to confirm receipt and coordinate responses to questions or concerns
Support lead-generation projects as needed by assisting with the administrative and operational execution of sales initiatives
Proactively manage vendor pricing agreements by monitoring expiration dates, pricing changes, quantity requirements, and upcoming renegotiation needs
Assist with inventory management by assisting in monitoring inventory levels in relation to current sales orders and available stock
Assist in ensuring inventory orders are placed accurately and cost-effectively based on anticipated needs and current stock levels
Partner with project management and warehouse teams on multi-location customer rollouts, ensuring, orders, documentation, and tasks are processed accurately and on time
Assist with additional operational and administrative projects as needed to support customer order execution and internal business needs

E2 Benefits/Perks:

Bonus/Commission eligible position after probationary period
Multiple health care packages to choose from, available after 60 days
2 weeks PTO/Sick Time
401k with 4% match, after 1 year

Company Overview
eSquared Communication Consulting has been transforming how diverse industries such as healthcare, transportation, construction, and service sectors communicate for over two decades. Our expertise spans wireless management, mobility telematics, and GPS fleet services, empowering teams to connect seamlessly with customers, vendors, and colleagues.

Pay: $42,000.00 - $52,000.00 per year

Benefits:

401(k) matching
Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

administrative specialist jobs in scottsdale az

Operations Support Specialist

Medical Administrative Specialist

HCBS Operations Resource Specialist

Card Administration Operations Specialist I, II, III, Senior

Administrative Document Specialist

Administrative Operations Specialist

Specialist - Research Support

Administrative Specialist

Source Administrative Specialist

Administrative Specialist

General Affairs & Communications Specialist

Specialist I, Executive Operations

Specialist I, Executive Operations

Document Scanning Specialist

Sr. Administrative Assistant- AZ- Professional Engagement and Development- Arizona College of Optometry

Administrative Specialist Sr

Administrative Support Specialist

Closing Specialist- Lease Administration

Grant Development & Administration Specialist

Licensing Specialist

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