Job Profile:
Administrative Operations Specialist 2
Job Family:
Administrative Operations
Time Type:
Full time
Max Pay – Depends on experience:
$56,000.00 USD Annual
Apply before 11:59 PM Arizona time the day before the posted End Date.
Minimum Qualifications:
Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Job Profile Summary:
Supports and instructs those served by the department with routine to intermediate queries, applies fundamental knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records.
Job Description:
Facilities Development and Management, University Architect's Office is seeking a Program Coordinator Senior to assist interior design department with space planning, furniture selections, fixture selection, and equipment, and associated relocation coordination.
Essential Duties:
Assists the office of the University Architect’s programming, interior design, and move coordination teams with efforts across all campuses
Aids in FFE Procurement and Subcontractor communication. Including internal departmental tracking and communication.
Attend ongoing project meetings both online, and in person, and follow up with action items
Prepares space planning test fits and alternatives as needed
Assesses field conditions; meets with customers to evaluate conditions, and determines needs
Manages inventory and use of surplus stock FFE and department design library
Works with vendors on timelines, procurement, and installation of FFE
Maintains and updates internal finish standardization documentation for completed projects
Coordinates and oversees relocation projects; assists with moving staff, students, and faculty from one space to another
Coordinates minor renovations including small patch and paint jobs, repairing, cleaning, or replacing floor coverings, installing or reconfiguring information technology equipment, FFE, and other equipment
Coordinates with other departments to set up IT, phone, access, signage, and other services; coordinates moving of customer items (e.g. boxes, furniture, etc.)
Assists with minor furniture relocation (e.g. chairs, small boxes, etc.) drives university vehicle
DAYS AND SCHEDULE: Monday – Friday, 8:00 am – 5:00 pm
This position is based at ASU’s Tempe campus but will require working from other campuses depending on operational needs
Position Salary Range:
$52,000 - $56,000 per year, commensurate of experience and education. ASU offers a comprehensive benefits package with the State of Arizona.
Desired Qualifications:
Experience in:
CADD
Space planning
Furniture, fixtures, and equipment (FFE) planning and installation
Working with customers to define needs and develop solutions
Working with FFE vendors
Project coordination/management
Managing and prioritizing multiple projects simultaneously
Working in a high pressure, fast paced environment.
Evidence of effective communication skills
Working Environment:
Activities are primarily performed in a regular, climate-controlled office setting subject to extended periods of standing/sitting for varying lengths of time and travel moderate distances to perform work
Regular use of standard office equipment including, but not limited to computer workstation/laptop (keyboard, monitor, mouse), printer, calculator, copier, telephone and associated computer/technology peripherals
Bending, stooping, reaching and lifting up to 20 pounds
Drive University vehicles/and or carts
Department Statement:
What’s in it for you?
Looking for an employer that offers you solid growth opportunities, as well as an culture and work/life balance? ASU offers the following:
- Flexible work schedules
- 22 days of accrued vacation leave, 12 days of accrued sick leave and 10 paid holidays annually for all staff.
- Tuition Reduction Program for staff members, their spouses, and dependents, available on day one. For more information visit https://cfo.asu.edu/reduced-tuition
- 12 weeks of paid parental leave following the birth or adoption of a child
- Affordable benefits package including dental, vision, and life insurance benefits. More information available at https://cfo.asu.edu/benefits
- Retirement program designed to promote long-term savings and provide income upon retirement which includes Arizona State Retirement System (ASRS)
- Paid time for volunteer and professional development
- Wellness program for preventative health education and screenings
- Disability and leave program for income protection
- Free and confidential Employee Assistance services, helping to manage personal difficulties or life challenges
- ASU Discounts to sports/events along with discounts with ASU partnerships
ASU Facilities Development and Management (FDM) maintains and services all university-owned property and develops and constructs innovative and sustainable facilities. FDM’s vision is to contribute to and guarantee the success of the university’s mission by creating and caring for the ASU campus and environment. We provide quality customer service, effectively steward our resources, and meet the needs of the university through creative and collaborative efforts.
Facilities Development and Management at ASU employment requires current eligibility to legally work in the United States. Facilities Development and Management will not be a sponsor for this position.
This position is located at the University Services Building, 1551 S. Rural Road, Tempe (on Rural south of Apache) but will require working from other campuses depending on operational needs.
Must possess a valid Arizona driver's license (minimum of Class D) upon employment and maintain throughout employment. Post-offer of employment, selected candidate must possess an acceptable driving record which is 5 or fewer points in the most recent 39-month period from date of hire.
Driving Requirement:
This position may require driving. Employee must possess a valid US Driver’s license of the appropriate class and required endorsements throughout employment.
Location:
Campus: Tempe
Funding:
No Federal Funding
Instructions to Apply:
Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.
Please use the link below to log in using single sign-on.
https://www.myworkday.com/asu/d/inst/1$9925/9925$24679.htmld
To be considered, your application must include all of the following attachments:
Cover letter
Resume or CV
Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.
Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.
Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.
Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.
Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.
ASU Statement:
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety Report:
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf . You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.
Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .
Employment Verification Statement:
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
Background Check Statement:
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Fingerprint Check Statement:
A fingerprint check is not required for this position.
