Top 297 Office coordinator Jobs in Seal Beach, Ca

Operations Coordinator
Qazi Cosmetic Clinic —Newport Beach, CA
- $30 an hour
- Full-time
- Research
- Mid-level
- Continuous improvement
- 401(k)
- Paid time off
Quick Apply
6d
Permit Coordinator
Alcoa Agency —Huntington Beach, CA
- $20 - $28 an hour
- Weekends as needed
- Microsoft Word
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Human Resources Coordinator
OEC Group —Cerritos, CA
- $24 - $30 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Mid-level
- Bachelor's degree
- Paid holidays
- Health insurance
Quick Apply
Human Resources Coordinator, Senior Living (On-Site)
Oakmont Senior Living —Irvine, CA
- $34 - $37 an hour
- Full-time
- 18 years or older
- Mid-level
- Criminal background check
- COVID-19 protective measures
- Tuition reimbursement
Quick Apply
10d
Client Services Regional Coordinator
CATHOLIC CHARITIES OF LOS ANGELES INC —Long Beach, CA
- $23.55 - $30.00 an hour
- Weekends as needed
- Computer literacy
- Mid-level
- Office
- Free parking
- Disability insurance
Quick Apply
Office Administrator / Customer Service Coordinator Golden Locks Inc. – Huntington Beach, CA
Golden Locks, Inc. —Huntington Beach, CA
- $25.59 - $30.81 an hour
- Full-time
- Office
- In-person
- Entry level
- Paid time off
Quick Apply
12d
CHHS Administrative Support Coordinator
California State University, Long Beach —Long Beach, CA
- $4,367 - $6,362 a month
- Temporary
- Background check
- 5 years
- Mid-level
- Paid holidays
- Health insurance
10d
CHHS Administrative Support Coordinator
California State University —Long Beach, CA
- Online Application
- Background check
- 5 years
- Mid-level
- Paid holidays
- Health insurance
10d
Medical Front Office Coordinator- Huntington Beach, CA
WSA Americas —Huntington Beach, CA
- $25 an hour
- Administrative experience
- High school diploma or GED
- Clinic
- Paid holidays
- Tuition reimbursement
Quick Apply
4d
Office Coordinator
Maxim Healthcare —Gardena, CA
- $23 - $25 an hour
- Full-time
- HIPAA
- Office
- Administrative experience
- Profit sharing
- Commuter assistance
Quick Apply
10d
Dental Receptionist , Treatment Coordinator
SeaGate Family Dental —Huntington Beach, CA
- $30 an hour
- Full-time
- Dental office
- Organizational skills
- Computer skills
- Dental insurance
- Paid time off
Quick Apply
Service Coordinator
PFT-Alexander —Signal Hill, CA
- Full-time
- Office
- High school diploma or GED
- QuickBooks
- Health insurance
- Dental insurance
Front Office Assistant/Coordinator/Financial Coordinator
Harner Orthodontics —Huntington Beach, CA
- $22 - $30 an hour
- Full-time
- Dental office
- Office
- Front desk
- 401(k)
- Paid time off
Quick Apply
7h
Human Resources Coordinator (TEMP)
In-N-Out —Irvine, CA
- $28.47 an hour
- Overtime
- Spanish
- Microsoft Outlook
- Computer literacy
- Profit sharing
- Relocation assistance
Clinical and Outreach Services Assistant (Administrative Support Coordinator I)
California State University —Fullerton, CA
- Online Application
- Background check
- Basic math
- English
- Paid holidays
- Health insurance
10d
University Advancement Office Coordinator (Administrative Support Coordinator I)
California State University —Fullerton, CA
- Online Application
- Background check
- English
- Mid-level
- Paid holidays
- Health insurance
3d
Part-Time Office Coordinator
Guardian News & Media —Los Angeles, CA
- $30 an hour
- Part-time
- Mid-level
- Office
- Administrative experience
6d
Guest Coordinator
Ulta Beauty, Inc. —Seal Beach, CA
- $17 - $25 an hour
- Part-time
- High school diploma or GED
- Fair chance
- Computer skills
- Dental insurance
- Paid time off
Project Rebound Coordinator (Administrative Support Coordinator I)
California State University —Fullerton, CA
- Online Application
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Dental insurance
10d
Administrative Coordinator
Sisters of St. Joseph of Orange —Orange, CA
- $25.75 - $31.05 an hour
- Part-time
- Mid-level
- Office
- 3 years

I want to receive the latest job alert for office coordinator in seal beach, ca

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

office coordinator jobs near seal beach, ca

Medical Office Assistant jobs in Huntington Beach, CA

Administrative Coordinator jobs in Orange, CA

Office Coordinator jobs in Los Angeles, CA

Front Office Coordinator jobs in Huntington Beach, CA

Administrative Assistant jobs in Long Beach, CA

Dental Receptionist jobs in Huntington Beach, CA

Human Resources Coordinator jobs in Irvine, CA

Administrative Assistant jobs in Fullerton, CA

Office Administrator jobs in Fullerton, CA

Medical Laboratory Technician jobs in Cincinnati, OH

Medical Office Assistant jobs in Garden Grove, CA

Medical Office Assistant jobs in Wilson, NC

Medical Office Assistant jobs in San Tan Valley, AZ

Medical Assistant jobs in Norman, OK

Assistant Manager jobs in San Jose, CA

Medical Office Assistant jobs in Franklin, NC

Event Coordinator jobs in Rochester, MN

Administrative Coordinator jobs in Oklahoma City, OK

Administrative Coordinator jobs in San Antonio, TX

Administrative Coordinator jobs in Arkansas

Operations Coordinator

Qazi Cosmetic Clinic
Newport Beach, CA

Quick Apply

Job Details

Full-time
$30 an hour
6 days ago

Benefits

401(k)
Paid time off
Employee discount

Qualifications

Research

Full Job Description

Qazi Cosmetic Center is a premier cosmetic dermatology and plastic surgery practice in Newport Beach, delivering advanced, patient-centered aesthetic care through a team of skilled clinicians and a culture of operational excellence.

The Operations Coordinator keeps the practice running smoothly behind the scenes: managing supply ordering, presenting preliminary research for operational projects, coordinating vendors and facilities maintenance, and supporting process improvement across departments.

This role frees the Operations Manager to focus on implementation and strategy by handling the groundwork - research, comparison, ordering, scheduling, and follow-through - with accuracy and initiative. As we continue to grow, we are looking for an experienced, highly organized professional to serve as the operational backbone of our practice, supporting both our clinical operations and executive leadership with precision, initiative, and discretion. This is a hands-on role for someone who thrives in fast-paced environments, takes genuine ownership of their work, and knows how to keep complex projects moving forward under the direction of their supervisor.

You will report directly to the Operations Manager and will be directed on priorities, projects, and day-to-day workflow. We are looking for someone who has already demonstrated success in a similar operations, administrative, or coordinator role and can ramp up quickly.

What You'll Do

Project & Task Management

Create, assign, and track projects and tasks across departments as directed by the Operations Manager; take detailed meeting notes and convert discussion into clear action items with owners and deadlines.
Follow up proactively on project timelines and task completion to ensure nothing falls through the cracks; keep the Operations Manager informed of status, risks, and blockers.
Vendor & Procurement Operations
Serve as the primary point of contact for vendors and contractors: request quotes, process invoices for payment, and maintain strong working relationships.
Source and compare products, equipment, and services for clinic needs; build clear comparison charts covering cost, features, lead times, and tradeoffs to support fast decision-making by the Operations Manager.
Schedule routine maintenance, coordinate facility walkthroughs, and speak directly with warranty providers to keep our space and equipment in peak condition.

Inventory & Supply Management

Own inventory counts and stock checks for clinical and office supplies, including injectables and consumables.
Place and track orders across multiple vendors, account for shipping lead times, and flag shortages before they impact patient care.

Executive & Administrative Support

Set up appointments, manage calendars, and handle administrative tasks for the management and executive team as directed.
Perform data entry and data review with a high degree of accuracy; keep digital files, emails, and internal memos organized, current, and easy to find.
Use AI tools to organize information, draft communications, and present findings clearly and professionally.

Communication & Follow-Through

Keep emails and memos updated and accurate; maintain clear, professional written communication with vendors, teammates, and leadership.
Follow up with vendors on open quotes, pending orders, and outstanding invoices until resolution.
Communicate status updates to the Operations Manager and relevant stakeholders in a timely manner.

You Might Be a Great Fit If You

Have experience in a similar operations, administrative, or coordinator role in a professional services, medical, dental, or aesthetic environment.
Are exceptionally organized, detail-oriented, and reliable—you treat follow-through as a personal standard.
Communicate with polish and professionalism in writing and in person; you can write a clear email, a sharp memo, or a firm vendor follow-up with equal ease.
Are a natural problem-solver who stays calm under pressure and brings a positive, solutions-first attitude to every interaction.
Are comfortable with spreadsheets, digital file systems, and modern productivity tools; you are eager to leverage AI to work smarter and faster.
Can manage multiple competing priorities, switch contexts gracefully, and keep your supervisor informed without being asked.
Proficient in Project Management System

Nice to Have (Not Required)

Experience in a clinical, medical spa, or aesthetic practice setting.
Familiarity with inventory management, purchasing workflows, or vendor negotiation.
Exposure to project management tools or executive support.

What Success Looks Like

Projects and tasks move forward predictably; meeting notes become action items within hours, and deadlines are met without last-minute scrambling.
Vendors respond promptly, invoices are paid on time, and maintenance runs on a reliable cadence with minimal escalation.
Research and sourcing handoffs are decision-ready: clear comparison charts with recommendations that require at most one revisit.
The executive team's calendars, appointments, and administrative needs are handled proactively and discreetly.
Supplies never run out, files are always current, and the Operations Manager rarely has to chase a status update.

Pay: $30.00 per hour

Benefits:

401(k)
Employee discount
Paid time off

Application Question(s):

Please describe your experience in an operations, administrative, or coordinator role. What responsibilities did you handle related to vendors, inventory, purchasing, project tracking, or executive support?
This role requires managing multiple priorities, following up consistently, and keeping a supervisor informed without being reminded. How do you organize your work and ensure tasks do not fall through the cracks?
Tell us about a time you encountered an operational problem without a clear solution or process. How did you find the information or resources needed, and what was the outcome?
What specifically attracted you to Qazi Cosmetic Center and this Operations Coordinator position, and how do you believe your experience would contribute to the success of the practice?
What are you looking for in your next long-term position, and what factors would encourage you to stay and grow with an organization?

Ability to Commute:

Newport Beach, CA 92660 (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

office coordinator jobs in seal beach, ca

Operations Coordinator

Permit Coordinator

Human Resources Coordinator

Human Resources Coordinator, Senior Living (On-Site)

Client Services Regional Coordinator

Office Administrator / Customer Service Coordinator Golden Locks Inc. – Huntington Beach, CA

CHHS Administrative Support Coordinator

CHHS Administrative Support Coordinator

Medical Front Office Coordinator- Huntington Beach, CA

Office Coordinator

Dental Receptionist , Treatment Coordinator

Service Coordinator

Front Office Assistant/Coordinator/Financial Coordinator

Human Resources Coordinator (TEMP)

Clinical and Outreach Services Assistant (Administrative Support Coordinator I)

University Advancement Office Coordinator (Administrative Support Coordinator I)

Part-Time Office Coordinator

Guest Coordinator

Project Rebound Coordinator (Administrative Support Coordinator I)

Administrative Coordinator

I want to receive the latest job alert for office coordinator in seal beach, ca

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected