Top 346 Executive coordinator Jobs in Seattle, Wa

Operations & Programs Coordinator (Full-Time)
Kirkland Downtown Association —Kirkland, WA
- $30 - $34 an hour
- Full-time
- Mid-level
- Office
- Microsoft Office
- Paid holidays
- Paid time off
Quick Apply
RN / Registered Nurse Program Coordinator - Parkinson’s Disease
University of Washington —Seattle, WA
- $120,240 - $162,000 a year
- Full-time
- Acute care
- Nursing
- RN License
Branch Director
Community Living —Renton, WA
- $38.47 an hour
- Weekends as needed
- Background check
- 18 years or older
- Microsoft Outlook
Senior Human Resources Analyst
Edmonds School District —Lynnwood, WA
- $129,554.57 a year
- 8 hour shift
- Background check
- School experience
- Bachelor of Science
- Health savings account
- AD&D insurance
Quick Apply
6d
Healthcare Sales Specialist
Vernovis, Ltd. —Seattle, WA
- $90,000 - $95,000 a year
- Full-time
- Skilled nursing facility
- Hospital
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
23h
Experienced Resident Care Coordinator - Medication Aide Certification Required
Regency Newcastle —Newcastle, WA
- $24 - $26 an hour
- Full-time
- Background check
- CPR Certification
- BLS Certification
- Health insurance
- Dental insurance
Quick Apply
Therapeutic Case Manager - FCS
Friends of Youth —Renton, WA
- $27.00 - $36.95 an hour
- Weekends as needed
- Clean driving record
- Current TB test
- Mid-level
- Paid holidays
- Disability insurance
2d
Executive Assistant - Administrative Services
Seattle Colleges —Seattle, WA
- $69,828 - $96,430 a year
- Full-time
- Microsoft Word
- Background check
- Microsoft Outlook
- Commuter assistance
- Health insurance
Events Coordinator III
Blue Origin —Seattle, WA
- $112,059.00 - $156,882.60 a year
- Weekends as needed
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid parental leave
- Paid holidays
Administrative Coordinator
Howard Hughes Medical Institute —University, WA
- $69,230 - $112,470 a year
- Full-time
- 5 years
- Computer literacy
- Bachelor of Science
- Health insurance
- Retirement plan
Housing Department Coordinator
DESC —Seattle, WA
- $97,701.60 - $110,540.40 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Disability insurance
- Dental insurance
Quick Apply
12d
Corporate Event Planner
Pacific Office Automation —Seattle, WA
- $90,000 - $115,000 a year
- Weekends as needed
- Mid-level
- 3 years
- Communication skills
- Travel reimbursement
- Health insurance
Quick Apply
8d
Clinical Department Coordinator
DESC —Seattle, WA
- $97,701.60 - $110,540.40 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Disability insurance
- Dental insurance
Quick Apply
7d
Human Resources Executive Assistant
Cascade Asset Management Company —Kirkland, WA
- $110,000 - $120,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
Quick Apply
Account Executive - Chronic Therapies - Seattle
Option Care Health —Seattle, WA
- $99,971.35 - $166,611.42 a year
- Full-time
- Up to 50% travel
- Mid-level
- 3 years
- Health savings account
- Health insurance
13d
Certificate & Outreach Coordinator (Part Time)
University of Washington —Seattle, WA
- $54,072 - $57,600 a year
- Part-time
- Management
- Mid-level
- Office
7d
Inventory Control Coordinator
University of Washington —Seattle, WA
- $70,308 - $105,468 a year
- Full-time
- Surgery
- Research
- Mid-level
Transfer Center Coordinator
University of Washington —Seattle, WA
- $22.94 - $32.81 an hour
- Part-time
- Mid-level
- Windows
- Bachelor's degree
Program Manager, Operations & Events
University of Washington —Seattle, WA
- $76,788 a year
- Full-time
- Data analysis skills
- Research
- Office
Director of Student Retention
Seattle Colleges —Seattle, WA
- $87,362 - $120,644 a year
- Full-time
- Background check
- High school
- Public speaking
- Commuter assistance
- Health insurance

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Operations & Programs Coordinator (Full-Time)

Kirkland Downtown Association
Kirkland, WA

Quick Apply

Job Details

Full-time
$30 - $34 an hour

Benefits

Paid holidays
Paid time off
Professional development assistance

Qualifications

Project team coordination
Volunteer management
Operations coordination planning
Executive administrative support
Microsoft Office
Supervising experience
Calendar management
Newsletters (communication methods)
Managing projects
Office management
Non-profit experience

Full Job Description

Kirkland Downtown AssociationOperations & Programs Coordinator (Full-Time)

Position Overview

The Kirkland Downtown Association (KDA) is seeking a highly organized, service-oriented Operations & Programs Coordinator to support daily administrative, financial, stakeholder, and program operations while ensuring consistent, professional operation of the Kirkland Visitor Center.

This is a full-time, non-exempt role focused on execution, coordination, and operational continuity—not executive leadership, fundraising, or sponsorship sales. The position is designed to reduce the day-to-day operational load on a volunteer board while ensuring KDA meets its contractual, programmatic, and community obligations.

This role is responsible for ensuring KDA meets all contractual obligations with the City of Kirkland, including program delivery, reporting, and compliance.

This role serves as the operational backbone of the organization and the primary point of coordination for downtown stakeholders, partners, visitors, vendors, and City staff.

Why Work with KDA?

Community Impact: Support downtown Kirkland businesses, events, and placemaking initiatives
Operational Ownership: Take responsibility for systems, processes, and follow-through
Meaningful Work: A hands-on role with clear expectations and real impact
Hybrid Flexibility: Primarily in-office at Kirkland Urban with limited remote days

Work Structure

Approximately 34 hours/week onsite at the Visitor Center (Kirkland Urban)
Remaining time allocated to meetings, coordination, and planning
Administrative and operational work is expected to occur during onsite hours
Supported by Visitor Center staff, volunteers, and event contractors

Key ResponsibilitiesOffice & Operations Management

Maintain and improve office systems and digital infrastructure (Microsoft 365, shared drives, file management)
Manage email accounts, software subscriptions, domain renewals, insurance documentation, and records
Organize digital contracts, vendor agreements, and administrative files
Coordinate office supplies and general administrative needs
Maintain calendars, workflows, and tracking systems to ensure follow-through

Visitor Center Operations

Ensure the Visitor Center is open, welcoming, and professionally staffed
Coordinate volunteer scheduling and coverage
Respond to public inquiries about downtown Kirkland
Maintain materials, calendars, and information accuracy
Track visitor engagement for reporting

Downtown Stakeholder & Board Support

Serve as a primary point of contact for downtown businesses, partners, and stakeholders
Maintain CRM, shared calendars, and communication systems
Prepare board and committee agendas, packets, minutes, and follow-ups
Track action items and support progress on annual work plans
Provide administrative support to allow the board to focus on governance

Programs & Events (Project Management & Coordination)

Lead planning, coordination, and project management of KDA programs and events
Ensure vendors, permits, and logistics are finalized in advance
Coordinate timelines, communications, and documentation
Support sponsorship fulfillment (tracking, billing coordination, reporting)
Events are executed by on-site staff and contractors
This role is not responsible for day-of event execution, but ensures teams are prepared and aligned

Program Administration

Concerts in the Park

Manage contracts, payments, tracking, and supporting systems
Maintain accurate records and documentation

Wednesday Farmers Market (Administrative Role)

Manage vendor registration (Manage My Market), contracts, payments, and records
Support permit compliance and coordinate with Market Manager and partners
This role is not required to be onsite during market days

Merchant Services & Community Programs

Coordinate merchant meetings, communications, and outreach
Manage newsletters and track engagement for reporting

Financial & Administrative Coordination

Record invoicing and payment tracking across programs
Support partner and sponsorship billing systems
Assist with budget tracking and monthly financial reporting
Prepare financial summaries for board and Treasurer review
Ensure documentation aligns with City reimbursement and reporting requirements

City Contract Reporting & Compliance

Coordinate and submit required reporting tied to City funding
Track program deliverables, participation, and outcomes
Maintain documentation for reimbursement requests
Ensure compliance with all contractual requirements

Key Performance Indicators (KPIs)

On-time submission of all City reports and invoices
Consistent Visitor Center coverage
Programs delivered on schedule through effective coordination
Board materials delivered on time
Accurate financial tracking and documentation
Reduced board involvement in day-to-day operations

QualificationsRequired

2–5 years experience in operations, program coordination, nonprofit administration, or similar
Strong organizational and project management skills
Ability to manage multiple priorities and deadlines
Strong communication and coordination skills
Basic supervisory experience (staff, volunteers, or temps)

Preferred

Experience with events, farmers markets, or downtown organizations
Familiarity with municipal coordination or permitting
Experience managing volunteers or community programs
Basic financial tracking/reporting experience

Core Competencies

Execution and follow-through
Organization and systems management
Clear communication and coordination
Problem-solving and adaptability
Accountability and reliability

Compensation & Benefits

Pay Range: $30–$34/hour (based on experience)
Status: Full-time, non-exempt (40 hours/week)
Benefits:
Paid Time Off (PTO) and Sick Leave
11 Paid Holidays annually
Professional development opportunities
Schedule: Some evening meetings required
Location: Primarily onsite at Kirkland Urban, with limited remote flexibility

How to Apply

Apply via Indeed with:

Resume
Brief cover letter describing relevant experience and interest in downtown Kirkland organizations

Pay: $30.00 - $34.00 per hour

Benefits:

Paid time off
Professional development assistance

Work Location: In person

Quick Apply

Refine Your Search

executive coordinator jobs in seattle, wa

Operations & Programs Coordinator (Full-Time)

RN / Registered Nurse Program Coordinator - Parkinson’s Disease

Branch Director

Senior Human Resources Analyst

Healthcare Sales Specialist

Experienced Resident Care Coordinator - Medication Aide Certification Required

Therapeutic Case Manager - FCS

Executive Assistant - Administrative Services

Events Coordinator III

Administrative Coordinator

Housing Department Coordinator

Corporate Event Planner

Clinical Department Coordinator

Human Resources Executive Assistant

Account Executive - Chronic Therapies - Seattle

Certificate & Outreach Coordinator (Part Time)

Inventory Control Coordinator

Transfer Center Coordinator

Program Manager, Operations & Events

Director of Student Retention

I want to receive the latest job alert for executive coordinator in seattle, wa

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