Top 2 Litigation secretary/assistant (seattle) Jobs in Seattle, Wa

Litigation Secretary/Assistant (Seattle)
Selman Leichenger Edson Hsu Newman & Moore LLP —Seattle, WA
- $90,000 - $95,000 a year
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
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Litigation Secretary/Assistant (Seattle)
Selman Leichenger Edson Hsu Newman & Moore LLP —Seattle, WA
Coordinates and ensures that conference room is set-up for depositions/meetings as necessary, and notifies receptionist/building security of expected visitors.
$90,000 - $95,000 a year
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Litigation Secretary/Assistant (Seattle)

Selman Leichenger Edson Hsu Newman & Moore LLP -
Seattle, WA

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Job Details

Full-time
$90,000 - $95,000 a year

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance

Qualifications

Microsoft Excel
Microsoft Outlook
E-filing platforms
Scanning
Attention to detail
Organizational skills
Document imaging
Technical Proficiency
Adobe Acrobat
Digital legal archive

Full Job Description

Our Seattle office is looking for an experienced Litigation Secretary/Assistant. Must have strong litigation skills, solid work history. 3-5+ years experience as a litigation secretary in the State of Washington is required. NO PHONE CALLS, NO RECRUITERS.

Daily Tasks:

Assists attorneys with reviewing legal correspondence, pleadings and discovery including thoroughly proofreading and formatting prior to distribution and/or filing
Drafts standard pleadings, correspondence, memoranda and other documents
Creates and updates TOA/TOC’s as needed
Creates documents (such as subpoenas, court forms, routine notices) using Adobe Acrobat, Best Authority and Forms Workflow software as necessary
Prepares and sends emails to clients and counsel at attorneys’ request, containing attachments and ensuring proper formatting prior to issuance
Files and/or e-files documents in both State and Federal jurisdiction
Calendars all appointments, conferences, meetings, deadlines, and reminders, including routinely reviewing and following up on deadlines and appointments to anticipate the needs of the assigned attorney(s)
Reserves court hearing dates with the court using the reservation system and/or communication with court staff
Maintains and organizes files in NetDocs in accordance with firm protocols
Scans and saves incoming case documents (i.e., claim file, claim notes, policies, and underwriting), in NetDocs and/or Partners’ drive
Photocopy and/or scans documents as necessary
Coordinates and ensures that conference room is set-up for depositions/meetings as necessary, and notifies receptionist/building security of expected visitors
Provides back-up secretarial coverage as needed
Timely ensures accuracy of vendor invoices by preparing check requests and vendor invoices forms per the attorney’s instructions for proper submission to client and accounting
Handles additional tasks based on the assigned attorneys’ specific requirements
Creates binders for trials, depositions, and other hearings as needed
Maintains attorney specific case lists, charts and status of cases
Follows the standard naming and profiling conventions when scanning, emailing, and saving documents to NetDocs
Properly prioritize work assignments and consistently completes assigned tasks when expected

Requirements and Skills for Success:

Solid organizational skills, communication skills, and attention to detail
Strong clerical skills (typing, work processing, etc.)
Proficient in Microsoft programs (Word, Excel, PowerPoint, and Outlook)
Strong knowledge of e-file/e-services systems (i.e., Case Anywhere, First Legal, File & Serve Express, Cm/ECF and Pacer)
Proficient in NetDocs, iCreate, CompuLaw, Adobe Acrobat, Best Authority and Forms Workflow software
Proficient knowledge of State/Federal Court Rules, ability to access rules, and ability to stay current on the rules and requirements
Ability to balance and meet competing priorities and tight deadlines
Proficient knowledge of legal/litigation terminology, legal documents, court procedures, calendaring procedures, e-filing/services, mail, scanning and saving documents
Ability to maintain knowledge of client specific guidelines and ability to apply those guidelines accordingly
Ability to work within a team of lawyers and staff in the Firm
Some flexibility for overtime

35 hour work week, Monday-Friday. On-site (hybrid consideration after provisionary period). Salary range approximately $90k-$95k DOE.

Job Type: Full-time

Pay: $90,000.00 - $95,000.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Experience:

litigation secretarial/assistant: 3 years (Required)

Work Location: In person

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litigation secretary/assistant (seattle) jobs in seattle, wa

Litigation Secretary/Assistant (Seattle)

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