About the Role We’re looking for a highly organized, detail-oriented Meeting & Events Specialist to execute exceptional meetings and events that bring people together and support our mission. This role sits at the intersection of logistics, hospitality, and strategic collaboration. You’ll partner closely with the Workplace Experience team and cross-functional partners to deliver events that are thoughtful, inclusive, and on-brand—while ensuring flawless execution behind the scenes.
What You’ll Do – Event Planning & Execution
Plan, coordinate, and execute internal and external meetings, workshops, and events
Manage end-to-end event logistics including scheduling, catering, A/V, room setup, and on-site execution
Produce detailed project plans, timelines, run-of-show documents, and post-event recaps
Coordinate and execute on-site events, including room booking, setup, teardown, nametags, and other logistics
Conduct room checks ahead of events and deploy support staff as needed
Support high-touch events, executive-level meetings, and VIP experiences
Receive and greet VIPs and large external meeting or event attendees
Assist guests with accessibility needs and ensure events are inclusive and accessible Team Leadership & Collaboration
Work closely with the Workplace Experience team on event priorities, planning, workflow coordination, and execution across stakeholders
Review and approve event plans, timelines, and deliverables in partnership with key stakeholders
Partner with the Workplace Experience team and EBPs on event execution and DIY event requests
Liaise with IT/AV teams as requested by the Workplace Events Team
Coordinate front desk experiences for large external events
Assist with escorting large groups of external attendees from the lobby to event spaces
Lead office tours as requested Operations & Logistics
Oversee pre-event planning meetings with clients and stakeholders; troubleshoot issues as they arise
Respond to common inquiries from clients, coworkers, and managers
Receive, track, and distribute vendor deliveries including catering, rentals, florals, alcohol, printed signage, and supplies
Maintain event storage and event furniture inventory
Support weekly programming in event spaces
Create basic event signage (design, printing, placement) and guest name badges
Create sample floor plans for event spaces using Prismm (coming soon)
Design event materials as needed
Notify appropriate parties to ensure the safety of all individuals in the building Process Improvement
Work within standardized procedures to meet objectives and deadlines
Identify opportunities to improve processes, scale programs, and elevate event quality across the organization What We’re Looking For
4+ years of experience in event planning, meeting coordination, or workplace operations
Prior experience leading or mentoring team members
Experience with Avery printing, Google Workspace, and registration platforms, with the initiative to create and manage printed and digital organizational tools for on-site events
Familiarity with AI tools and their practical applications in event planning and operations
Proven ability to manage multiple projects and stakeholders simultaneously
Strong organizational, communication, and people-management skills
Experience working with vendors, contracts, and budgets
Calm under pressure with strong problem-solving instincts
High attention to detail paired with big-picture thinking
Comfortable supporting executive-level events and handling confidential information
Flexibility to work early mornings, evenings, and occasional extended hours as determined by business and event needs
Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future. Nice to Have
Experience managing small teams in a fast-paced environment
Experience in tech, startups, or high-growth organizations Why CBRE? When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.
Applicant AI Use Disclosure We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.
CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Meeting & Events Specialist position is $80,000 annually [or $38.46 per hour] and the maximum salary for the Meeting & Events Specialist position is $85,000 annually [or $40.87 per hour]. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience.
Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at
[email protected] or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).
