Top 24 Secretarial assistant Jobs in Seattle, Wa

Guest (Substitute) Clerical Assistant 2026-2027
Federal Way Public Schools —Federal Way, WA
- $29.91 - $31.48 an hour
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Administrative Assistant 2026-27 Spiritridge Elementary
Bellevue School District —Bellevue, WA
- $28.98 - $30.93 an hour
- Temporary
- Word processing
- English
- Office
- Disability insurance
- Dental insurance
1d
Administrative Assistant - Overlake Specialty School
Overlake Medical Center and Clinics —Bellevue, WA
- $27.98 - $41.97 an hour
- Day shift
- School experience
- Administrative experience
- High school diploma or GED
- Tuition reimbursement
- Employee assistance program
DSHS HCLA Administrative Assistant 3
State of Washington Dept. of Social and Health Services —Kent, WA
- $4,004 - $5,376 a month
- Full-time
- Hybrid work
- Background check
- Mid-level
- Office
4d
Personal Assistant
White Center Smiles —Seattle, WA
- $28 an hour
- Part-time
- Hybrid work
- Microsoft Office
- Entry level
- Time management
- Flexible schedule
Quick Apply
9d
Executive Assistant
City of SeaTac, WA —SeaTac, WA
- $98,080.74 - $125,551.50 a year
- 8 hour shift
- Word processing
- Writing skills
- English
- Wellness program
- AD&D insurance
10d
Executive Assistant to the City Manager
City of Shoreline, WA —Shoreline, WA
- $44.07 - $53.62 an hour
- 8 hour shift
- Writing skills
- Research
- Office
- AD&D insurance
- Disability insurance
11d
Secretary II
Federal Way Public Schools —Federal Way, WA
- Monday to Friday
- Microsoft Excel
- Mid-level
- Office
26/27- MIHS- Secretary (Counseling Center/College Assistant, 3 hr)
Mercer Island School District 400 —Mercer Island, WA
- $34.33 an hour
- Part-time
- School experience
- Basic math
- Office
Legal Assistant
Freeman Mathis and Gary LLP —Seattle, WA
- $26.00 - $48.09 an hour
- Microsoft Excel
- Pass drug screening
- Mid-level
- Profit sharing
- Health savings account
Quick Apply
Medical Receptionist
Community Health Center of Snohomish County —Edmonds, WA
- $22.18 - $28.92 an hour
- Microsoft Excel
- Microsoft Outlook
- Administrative experience
- 403(b) matching
- Paid holidays
Quick Apply
11d
Administrative Assistant - Career Center (leave replacement)
Snohomish School District —Snohomish, WA
- $31.99 - $36.22 an hour
- Monday to Friday
- School experience
- High school
- Computer literacy
- AD&D insurance
- Paid holidays
4d
Substitute General School Assistant(s) 2026-27
Bellevue School District —Bellevue, WA
- $24 an hour
- On call
- School experience
- Classroom
- Word processing
Health Room Office Professional and Instructional Assistant at Kirkland Middle School
Lake Washington School District —Redmond, WA
- $27.71 - $32.73 an hour
- Online Application
- Classroom
- 18 years or older
- Word processing
12d
Legal Secretary 2
University of Washington —Seattle, WA
- $51,936 - $69,744 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- HIPAA
- Travel reimbursement
2d
Executive Assistant
MultiCare Health System —Tacoma, WA
- $67,662.40 - $97,365.00 a year
- Full-time
- Mid-level
- Office
- Experience equivalent to degree accepted
- Health insurance
- Dental insurance
Quick Apply
1d
Legal Practice Assistant
Fenwick & West LLP —Seattle, WA
- $76,000 - $108,250 a year
- Overtime
- Hybrid work
- Mid-level
- 3 years
- Travel
- Health savings account
- Flexible spending account
Litigation Secretary/Assistant (Seattle)
Selman Leichenger Edson Hsu Newman & Moore LLP —Seattle, WA
- $90,000 - $95,000 a year
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
2d
Litigation Legal Assistant
Davis Wright Tremaine LLP —Seattle, WA
- $37.95 - $51.28 an hour
- Overnight shift
- Hybrid work
- 5 years
- Contracts
- Typing
- Commuter assistance
- Health savings account
Medical Support Assistant (Office Automation)
US Military Treatment Facilities under DHA —Tacoma, WA
- $45,785 - $59,521 a year
- Online Application
- Background check
- High school
- Pass drug screening
2d

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Guest (Substitute) Clerical Assistant 2026-2027

Federal Way Public Schools -
Federal Way, WA

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Job Details

$29.91 - $31.48 an hour

Qualifications

Microsoft Word
Confidential information handling
Microsoft Excel
Microsoft Outlook
Phone communication
Professional ethics
Writing skills
Word embeddings
Employee relationship building
High school diploma or GED
Cultural competency
Safety standard operating procedures

Full Job Description

Guest clerical assistants are responsible for a variety of general office duties, including filing, photocopying, greeting guests, answering phones and providing back-up for other office staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Greet and assist students, staff, parents, and visitors in a professional and welcoming manner
Answer telephone calls, provide accurate information, route calls appropriately, and take messages as needed
Provide clerical support to office staff, including word processing, filing, copying, scanning, and distribution of materials
Sort, distribute, and process incoming and outgoing mail and deliveries
Maintain organized office systems and assist with general office operations
Supervise students who are visiting the office area, ensuring appropriate behavior and safety
Provide backup support in the health room, including assisting with basic care for ill or injured students and contacting parents/guardians when necessary, in accordance with established procedures
Maintain confidentiality of student and staff information at all times
Follow district policies, office procedures, and safety protocols
Perform other related duties as assigned by the Office Manager or site administration

REQUIRED QUALIFICATIONS:
Education and Experience
High school diploma or Equivalent
Minimum of six (6) months of secretarial or clerical experience OR successful completion of a district-administered clerical skills assessment, including a typing score of at least 35 words per minute

Minimum of six (6) months of experience working with the public, demonstrating strong customer service skills

ADDITIONAL REQUIREMENTS:
Basic knowledge of Microsoft Word and Excel
Basic knowledge of Outlook
Moderate-level typing speed

CONDITION OF EMPLOYMENT:
Criminal background clearance
Complete basic synergy course provided through the Districts continuous learning center
Work scheduled hours on a consistent basis
Accept at least three assignments a month

ABILITY TO:
Organize, prioritize, and perform work efficiently and independently with strong attention to detail

Communicate effectively both orally and in writing, including proper telephone etiquette

Use email systems, modern office equipment, and standard computer software; learn and apply district technology systems

Follow written and verbal instructions accurately

Build and maintain positive relationships with students, staff, parents, and the public in a diverse community

Remain flexible, manage multiple tasks, and adapt to frequent interruptions and changing priorities

Respond calmly and professionally to challenging or sensitive situations, including interactions with upset individuals

Collaborate effectively with coworkers and contribute to a team-oriented work environment

Maintain confidentiality and demonstrate ethical and professional conduct

Comply with district policies, procedures, and safety protocols

Perform essential job functions with or without reasonable accommodations

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES RELATED TO CULTURAL COMPETENCE AND EQUITY:
Knowledge/awareness of own cultural identity and how this influences behavior, and desire to learn about the cultural identity of others.
Ability to establish and nurture an environment that promotes cultural competence and equitable treatment of staff, students, and patrons of the District.
Ability to understand and hold self and others accountable for promoting the Federal Way Public Schools' commitment to "Each Scholar: A Voice. A Dream. A Bright Future."
Ability to recognize that each person is a unique individual even as we celebrate their group cultural heritage.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee will regularly stand and walk, bend neck and back, use hands for repetitive grasping and pushing/pulling. The employee may occasionally be required to squat, kneel, and use hands for fine manipulation. The employee will constantly be required to sit for extended periods of time and use a computer screen and keyboard, and occasionally be required to climb stairs/ladder, lift and reach overhead, crawl, and lift/carry. The employee must constantly lift/carry up to 5 pounds and must frequently lift /carry up to 15 pounds. The employee will occasionally lift/carry a maximum of 25 lbs. The employee is occasionally required to push/pull a maximum weight of 200 pounds.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee regularly works in indoor conditions and regularly works near video display. The noise level in the work environment is usually moderate. The position constantly deals with frequent interruptions, demanding deadlines, and occasionally deals with angry and distraught employees, students and community members.

WORK SCHEDULE
This position is temporary that works on a day to day basis as needed

REPORTING RELATIONSHIP
This position reports to the Principal or designee and takes direction from office staff in support of daily operations

REPRESENTATION
This position is not represented

LEVEL OF COMPENSATION
$29.91 per hour
After 20 full-day clerical assignments have been completed, the salary increases to $31.48 per hour for the year.

Disclaimer
The preceding list is not exhaustive and may be supplemented as necessary. The statements contained herein reflect general details as necessary to describe the principal functions of this job, the scope of responsibility and the level of knowledge and skills typically required, but should not be considered an all-inclusive listing of work requirements, skills or duties so classified. All personnel may be required to perform duties outside their normal responsibilities from time to time as needed.

All employment open positions are made available on a nondiscriminatory basis without regard to race, color, creed, religion, sexual orientation, national origin, gender, age, disability or veteran status.

CLASSIFICATION HISTORY
Update 07/2015

Job descriptions are written as a representative list of the ADA essential duties performed by the entire classification. They cannot include, and are not intended to include, every possible activity and task performed by every specific employee.

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Refine Your Search

secretarial assistant jobs in seattle, wa

Guest (Substitute) Clerical Assistant 2026-2027

Administrative Assistant 2026-27 Spiritridge Elementary

Administrative Assistant - Overlake Specialty School

DSHS HCLA Administrative Assistant 3

Personal Assistant

Executive Assistant

Executive Assistant to the City Manager

Secretary II

26/27- MIHS- Secretary (Counseling Center/College Assistant, 3 hr)

Legal Assistant

Medical Receptionist

Administrative Assistant - Career Center (leave replacement)

Substitute General School Assistant(s) 2026-27

Health Room Office Professional and Instructional Assistant at Kirkland Middle School

Legal Secretary 2

Executive Assistant

Legal Practice Assistant

Litigation Secretary/Assistant (Seattle)

Litigation Legal Assistant

Medical Support Assistant (Office Automation)

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