Top 181 Operations administrator Jobs in Seattle Wa

Office Manager/Executive Assistant
Investors Capital Group —Seattle, WA
- $85,000 - $120,000 a year
- Full-time
- Background check
- Pass drug screening
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant - ASE Operations Admin Team, Apple Services Engineering
Apple —Seattle, WA
- $33.63 - $58.71 an hour
- Mid-level
- Office
- Organizational skills
- Employee stock purchase plan
- Health insurance
Administrative Business Partner III
Google —Kirkland, WA
- $96,000 - $138,000 a year
- Full-time
- Mid-level
- Office
- 3 years
- Paid holidays
- Disability insurance
7d
Administrative Manager I
Fred Hutchinson Cancer Center —Seattle, WA
- $80,172 - $114,940 a year
- Full-time
- Mid-level
- Office
- Master's degree
- Paid parental leave
- Paid holidays
Administrative Business Partner, Distributed and Sovereign Cloud
Google —Seattle, WA
- $96,000 - $138,000 a year
- Full-time
- Mid-level
- Office
- 3 years
- Paid holidays
- Disability insurance
10d
Chief of Staff
Northwest Administrators, Inc. —Seattle, WA
- $15,400 - $20,840 a month
- Office
- 8 years
- Bachelor's degree
- Disability insurance
- Health insurance
Executive Assistant - Human Potential Operations
MultiCare Health System —Tacoma, WA
- $67,662.40 - $97,365.00 a year
- Full-time
- Customer service
- Office
- Experience equivalent to degree accepted
- Health insurance
- Dental insurance
Quick Apply
11d
Executive Administrative Assistant (contract)
Microsoft —Redmond, WA
- $39.50 - $45.00 an hour
- Contract
- Remote
- Mid-level
- 8 years
- Bachelor's degree
- Health savings account
- AD&D insurance
Administrative Business Partner, Site Reliability Engineering
Google —Kirkland, WA
- $79,000 - $113,000 a year
- Full-time
- Mid-level
- Office
- 2 years
- Paid holidays
- Disability insurance
6d
Administrative Business Partner III, GCBP, Program Management and Product Operations
Google —Seattle, WA
- $96,000 - $138,000 a year
- Full-time
- Mid-level
- Office
- 3 years
- Paid holidays
- Disability insurance
6d
Executive Assistant - Administrative Services
Seattle Colleges —Seattle, WA
- $69,828 - $96,430 a year
- Full-time
- Microsoft Word
- Background check
- Microsoft Outlook
- Commuter assistance
- Health insurance
3d
Studio Operations Manager (Contract)
PlayStation Global —Bellevue, WA
- $54 - $81 an hour
- Contract
- Mid-level
- Office
- Criminal background check
- Health insurance
- Dental insurance
System Administrator (Infrastructure & Operations)
The AES Group —Seattle, WA
- Remote
- 5 years
- Continuous improvement
- Senior level
Quick Apply
HR Administrative Assistant
King County Wastewater Treatment Division, WA —Seattle, WA
- $78,983.84 - $100,116.85 a year
- Full-time
- Microsoft Outlook
- Research
- Office
- Paid holidays
- Disability insurance
Sr Executive Assistant to Chief Medical Officer and Chief Quality & Safety Officer
MultiCare Health System —Tacoma, WA
- $80,168 - $104,208 a year
- Full-time
- Customer service
- Office
- Experience equivalent to degree accepted
- Health insurance
- Dental insurance
Quick Apply
Administrator
Radiant Medical Staffing —Tacoma, WA
- $150,000 - $180,000 a year
- Full-time
- Nursing
- Skilled nursing facility
- Customer service
- Relocation assistance
- Health insurance
Quick Apply
4d
Office & Operations Coordinator
Delta E Consulting —Seattle, WA
- $75,000 - $90,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
Administrative Assistant
Levanta —Seattle, WA
- Google Workspace
- Administrative experience
- Entry level
- Opportunities for advancement
Administrative Assistant
WBE TECHNOLOGIES LLC —Renton, WA
- $65,000 - $85,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
2d
Workplace Experience Manager (Contract)
Handshake —Seattle, WA
- $75 an hour
- Contract
- Google Workspace
- 5 years
- Mid-level
5d

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Office Manager/Executive Assistant

Investors Capital Group
Seattle, WA

Quick Apply

Job Details

Full-time
$85,000 - $120,000 a year

Benefits

Health insurance
Dental insurance
401(k)
Tuition reimbursement
Paid time off
Vision insurance
401(k) matching
Life insurance
Paid sick time

Qualifications

Executive administrative support
Contracts
Time management
Microsoft 365 proficiency

Full Job Description

Schedule: Full-time, In Person, Monday through Friday (8:30 AM to 5 PM)

About ICG

ICG is a multifamily investment company based in Seattle, WA, founded in 2001. ICG’s Principals and senior staff have decades of experience in the apartment business. Between 2001 and 2026, ICG has purchased over 110 apartment communities totaling over 19,000 apartment units with an acquisition value over $2 billion. Approximately three-quarters of these have sold, going full circle on their business plans, and generating investment returns averaging over 20% per year to investors.

Position Available Now, Seeking to Hire July 2026

This position is open due to the upcoming relocation of our long-term Office Manager/Executive Assistant, who is moving out of state for family reasons. To ensure a seamless transition and continuity of operations, our departing team member has agreed to remain on board temporarily to provide hands-on training to the incoming hire. Given the value of this overlapping transition period, we are looking to fill this role immediately and encourage highly qualified, available candidates to apply promptly.

Position Overview

The Office Manager & Executive Assistant is a critical operational role responsible for driving administrative efficiency and maintaining seamless daily operations. This dynamic position acts as a centralized force across three key pillars: high-level administrative support for multiple executives, physical office and facilities management, and internal IT coordination.

The ideal candidate is a highly organized, proactive professional capable of managing competing priorities, overseeing vendor and budgetary lifecycles, and acting as the primary point of contact for internal technology and workplace logistics.

Key Responsibilities

1. Office Management & Administration

Daily Operations: Maintain a clean, organized, and fully stocked office environment; oversee office maintenance and repairs.
Budgeting: Manage the office and administrative budget, tracking expenses and optimizing spend.
Vendor & Contract Management: Serve as the primary point of contact for office vendors (landlord, cleaning services, utilities, snacks/coffee) and negotiate contracts.
Culture & Events: Coordinate office catering, team lunches, and special events.
HR Support: Assist with the logistics of onboarding new hires and offboarding departing employees.

2. IT Coordination & Tech Support

First-Level IT Support: Act as the first line of defense for basic, internal IT troubleshooting (e.g., Wi-Fi issues, printer setups, basic software access).
System Integration & Projects: Manage or assist with IT-related projects, such as migrating to new software platforms or upgrading office tech.
IT Budget & Purchasing: Manage the IT budget; plan for and purchase hardware, software licenses, and tech equipment.
IT Vendor & Contract Management: Serve as primary point of contact for IT vendors (IT Consultant, Internet, Phones, Mail Machine, Copiers etc.) and negotiate contracts.
Training: Conduct basic tech training and tutorials for team members on company systems and tools.

3. Executive Support & Project Coordination

Task & Project Management: Provide ad-hoc project support to executives, ensuring deadlines are met and tasks are tracked efficiently.
Meeting & Calendar Support: Assist with meeting preparation, agendas, note-taking, and tracking follow-up action items. Manage multiple calendars, resolving scheduling conflicts proactively.
Travel & Logistics: Coordinate seamless domestic and international travel arrangements, including flights, hotels, and itineraries.

What We’re Looking For

Experience: 3+ years of experience in an Executive Assistant, Office Manager, or Operations role (experience in Real Estate, Finance, Investment Management industries is a major plus).
Tech Savvy: Strong familiarity with productivity tools (e.g., Microsoft 365, Egnyte, Adobe Acrobat, Zoom). Comfort with troubleshooting basic hardware/software issues and managing software licenses.
Organized: Exceptional time-management skills with a proven ability to prioritize tasks while working on multiple projects
Communication: Stellar written and verbal communication skills; ability to interact professionally with executives, vendors, and clients alike.
Discretion: Proven ability to handle confidential information with the utmost discretion and professionalism.
Attitude: A "no task is too small" mindset combined with a proactive approach to solving problems before they arise.

Compensation Package

Base Salary: $85,000 - $100,000 / Year
Annual Discretionary Bonus of 10-20% of Base Salary

What We Offer

Competitive starting wages (listed above).
A positive work environment where employees’ contributions are valued.
A fun culture with team building activities and events.
Competitive medical, dental, and vision benefits.
401k contribution opportunity with an annual company match.
Paid sick leave.
Paid vacation starting at two weeks per year and increasing with tenure.
Choice of Prepaid On-Site Garage parking or ORCA card
Comprehensive development opportunities and career growth.

Background Checks and Screenings

Candidates should be prepared to undergo a background check and complete a 5-panel drug screening. Depending on the position, the background check may involve professional reference checks, credit checks, county and nationwide criminal history reviews, social media screenings, as well as education, certification, and employment verifications.

Pay: $85,000.00 - $120,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Tuition reimbursement
Vision insurance

Application Question(s):

Will you be able to reliably commute to Downtown Seattle for this Full-Time, In-Office role?

Work Location: In person

Quick Apply

Refine Your Search

operations administrator jobs in seattle wa

Office Manager/Executive Assistant

Administrative Assistant - ASE Operations Admin Team, Apple Services Engineering

Administrative Business Partner III

Administrative Manager I

Administrative Business Partner, Distributed and Sovereign Cloud

Chief of Staff

Executive Assistant - Human Potential Operations

Executive Administrative Assistant (contract)

Administrative Business Partner, Site Reliability Engineering

Administrative Business Partner III, GCBP, Program Management and Product Operations

Executive Assistant - Administrative Services

Studio Operations Manager (Contract)

System Administrator (Infrastructure & Operations)

HR Administrative Assistant

Sr Executive Assistant to Chief Medical Officer and Chief Quality & Safety Officer

Administrator

Office & Operations Coordinator

Administrative Assistant

Administrative Assistant

Workplace Experience Manager (Contract)

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