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Administrative Assistant to the College of Humanities, Education and the Arts

Seattle Pacific University -
Seattle, WA

Apply Now

Job Details

Full-time
$26.44 an hour

Benefits

Health savings account
Health insurance
Dental insurance
Vision insurance
Employee discount

Qualifications

Office supply management
School experience
Student supervision
Staff supervision
Office activity coordination
Operations coordination
Archives
Student record keeping
Academic institution experience
Executive administrative support
Team scheduling
Mail distribution
Mid-level
Resource scheduling coordination
Mail management
HR support
Mail processing
Experience at colleges/universities
Productivity software
Communication skills
Technical Proficiency
Event on-site coordination
Inventory tracking
University experience

Full Job Description

Job Description:

What do we need?

The College of Humanities, Education and the Arts (CHEA) is seeking a full-time Administrative Assistant to support the smooth operation of academic units and programs within the college. This vital team member will assist the Dean’s Assistant and Division Leads in maintaining efficient and welcoming administrative support for students, faculty, and staff.

The Administrative Assistant position supports Seattle Pacific University’s mission by contributing to a Christ‑centered learning and working community committed to academic excellence, service, and engagement with the world. In this role, the employee brings their skills, gifts, and professional expertise to work that matters—serving students, colleagues, and the broader University community in ways that reflect SPU’s values and purpose. To that end, all University employees are required to be aligned with and supportive of SPU's Statement of Faith and its derivative policies and lifestyle expectations.

What will you do?
You’ll provide broad administrative support and coordination for the Dean’s office and division leads, including event preparation, scheduling, managing supplies and equipment, maintaining records, and serving as a liaison to other departments. You'll supervise student workers and provide key logistical support for academic operations.

Responsibilities include:

- Support the Dean’s Assistant and Division Leads with scheduling, correspondence, meetings, and filing.
- Serve as backup administrative support for the Dean when the Dean’s Assistant is unavailable.
- Coordinate scheduling of shared spaces and board rooms.
- Assist with preparation and logistics for meetings and events.
- Maintain syllabi archives and faculty files.
- Help coordinate directory updates, websites, and course catalogs.
- Support hiring coordination.
- Process financial documents and manage general office supply inventory.
- Serve as liaison to custodial and facilities staff for maintenance and housekeeping needs.
- Supervise student employees and delegate tasks effectively.
- Complete additional special projects as assigned.

College-Specific Duties (CHEA):

- Support the Division of Education with:
- Tracking internships and practicums.
- Provide administrative support to the Arts and Humanities Division Lead, and Education Division Lead as requested.
- Supports the copier printers and classrooms in Peterson Hall.
- Collecting and distributing mail.

What will you bring?

- Strong organizational and communication skills.
- High attention to detail and ability to manage multiple tasks and deadlines.
- Proficiency with Microsoft Office and general office technology.
- A proactive, service-oriented approach to administrative support.
- Experience working in a college or university setting is a plus.
- Supervisory experience (especially with student employees) is helpful.
- A personal commitment to Christian faith, enthusiasm about supporting SPU’s mission , alignment with the University’s Statement of Faith, and a willingness to accept the lifestyle standards of the Christian community.

Compensation and Benefits:
Rate per hour: $26.44

Benefits: This is a full-time, non-exempt staff position with excellent benefits. SPU pays the employee premium for medical, dental, and vision insurance. SPU makes generous contributions to an employee HSA account and a 7% contribution to a retirement account, for eligible employees, with immediate vesting in the plan. Tuition discount program (50% - 90%) available for the employee and qualified immediate family members.

Additional Information:

How do I apply?
Apply online on the Workday careers page and please upload a cover letter and résumé.

We look forward to learning how your skills and experiences could contribute to the mission of Seattle Pacific University and the success of our students.

Apply Now

Refine Your Search

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