Top 29 Administrator / operations Jobs in Sebastopol, Ca

Operations Administrator
Sonoma County Tourism —Santa Rosa, CA
- $30 - $33 an hour
- Full-time
- Hybrid work
- Mid-level
- Office
- 3 years
Office Administrator / Operations Coordinator
Intersafe Traffic Services, Inc —Santa Rosa, CA
- $25 - $30 an hour
- Part-time
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
Office Operations & Marketing Coordinator
Vintage Sotheby's International Realty —Yountville, CA
- From $20 an hour
- Part-time
- Google Workspace
- Office
- Continuous improvement
- Paid training
- Flexible schedule
Quick Apply
5d
Office Manager (Winery)
Nelson Connects —Calistoga, CA
- $36 - $40 an hour
- Contract
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Commuter assistance
- Health savings account
Quick Apply
9d
HR & Operations Admin
CorTech —Sonoma, CA
- $25 - $33 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- ERP systems
Senior Administrative Assistant
City of Santa Rosa, CA —Santa Rosa, CA
- $65,424 - $79,525 a year
- Full-time
- Microsoft Word
- Spanish
- Microsoft Outlook
- Paid holidays
- Health insurance
5d
Operations & HR Manager
Vital Energy —Sebastopol, CA
- $75,000 - $105,000 a year
- Full-time
- Google Workspace
- 5 years
- Office
- Employee discount
- Professional development assistance
Quick Apply
3d
Administrative Assistant
Keller Estate —Petaluma, CA
- $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Administrative experience
- Flexible schedule
Quick Apply
9d
Secretary / Administrative Assistant
Discovery Community Day Program LLC —Novato, CA
- $26 - $28 an hour
- Full-time
- Bilingual
- Microsoft Word
- HIPAA
Quick Apply
Interim Executive Director
Westminster Woods —Occidental, CA
- $85,000 - $100,000 a year
- Weekends as needed
- Bachelor's degree
- Recruiting
- Experience equivalent to degree accepted
- Paid holidays
- Health insurance
Active Directory and Messaging Administrator
County of Sonoma —Santa Rosa, CA
- $131,050.26 - $159,289.00 a year
- Weekends as needed
- Computer Science
- Pass drug screening
- System design
- Paid parental leave
- Paid holidays
Director of ITS Business Operations (Administrator II) - San Francisco Bay Region Network, Information Technology Services
Sonoma State University —Rohnert Park, CA
- Online Application
- University
- Senior level
Executive Assistant
UCC Petaluma, a progressive pluralist Christian Community —Petaluma, CA
- $28 - $38 an hour
- Temporary
- Spanish
- Google Workspace
- English
- Paid time off
- Flexible schedule
Quick Apply
7d
Director of ITS Business Operations (Administrator II) - San Francisco Bay Region Network, Information Technology Services
California State University —Sonoma, CA
- Full-time
- University
- Senior level
Office Manager / Client Concierge - Luxury Showroom
La Grange Window Coverings —Windsor, CA
- From $47,840 a year
- Part-time
- Inventory management
- Mid-level
- Office
- Health insurance
- 401(k)
Quick Apply
8d
Seasonal, Operations Administrative Assistant (Part Time)
H&R Block —Santa Rosa, CA
- $18.46 - $27.69 an hour
- Full-time
- Research
- Office
- Windows
- Health insurance
- Employee assistance program
Lake & Mendocino County TRiO Programs Administrative Coordinator (Administrative Support Coordinator, Level II), Fixed-Term (Lake/Mendocino Site Location)
Sonoma State University —Rohnert Park, CA
- $4,367 - $6,362 a month
- Weekends as needed
- Background check
- Spanish
- Google Workspace
- Paid holidays
- Health insurance
Wine Club Administrator - Francis Ford Coppola Winery
Delicato Family Wines —Geyserville, CA
- $23.35 - $36.55 an hour
- Weekends as needed
- Microsoft Excel
- Computer literacy
- Basic math
- Store discount
- Profit sharing
Quick Apply
Lake & Mendocino County TRiO Programs Administrative Coordinator (Administrative Support Coordinator, Level II), Fixed-Term (Lake/Mendocino Site Location)
California State University —Sonoma, CA
- Weekends as needed
- Background check
- Spanish
- Google Workspace
- Paid holidays
- Health insurance
Fleet Compliance Administrator
Core Tree Care —Petaluma, CA
- $25 - $30 an hour
- Full-time
- Microsoft Excel
- Mid-level
- In-person
- Health insurance
- Dental insurance
Quick Apply
10d

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Operations Administrator

Sonoma County Tourism -
Santa Rosa, CA

Apply Now

Job Details

Full-time
$30 - $33 an hour

Qualifications

Confidential information handling
Phone communication
Driver's License
Productivity software
Cross-functional collaboration

Full Job Description

JOB DESCRIPTION

The Operations Administrator is responsible for a variety of accounting duties and administrative tasks within Sonoma County Tourism operations. The main duties will be handling Accounts Payable and Accounts Receivable functions, policy review and adherence, administrative support for the VP Finance and Operations, general office support related to the phone system, liaison with outsourced IT company, daily mail, and office supplies. This role requires someone well organized, ability to problem solve, follow through on tasks and projects, able to multi-task and handle deadlines and efficient at administrative duties. The person needs to be well spoken, have great communication skills and able to work with confidential information. Due to the position’s essential job functions, this role will by hybrid but may require more in-office work than other positions depending on deadlines and tasks.

SCT Mission

Inspire overnight travel to Sonoma County that bolsters the region’s economy and encourages responsible stewardship of the community’s abundant resources.

SCT Vision

Sonoma County will be the premier destination in North America for responsible travelers who enjoy, protect and preserve the area’s bountiful natural and cultural resources.

Essential Duties & Responsibilities

Accounting:

o Processing mail and routing invoices for approval

o Entering invoices into the accounting system and double-checking account coding

o Preparing weekly/bi-weekly check runs

o Filing invoices and checks

o Preparing partner invoices and tracking payments in Accounts Receivable module

o Preparing bank deposits

o Perform inventory accounts including reconciliation of items and managing of inventory tracking process

o Assist with benefit administration

Administrative Support

o Prepare expense reports for VP Finance and Operations and VP Community Engagement

o Open, sort and organize incoming mail

o Answer calls and manage communication through main office phone number and emails.

o Liaise with outsourced IT company to ensure help desk tickets are being processed timely, and equipment set up

o Manage onboarding and offboarding of employees including technology and all aspects (distribution lists, access to programs, phone lists, etc)

o Learn and manage the info@ email address, monitoring and responding to or forwarding emails to responsible parties in a timely manner

o Manage office supplies including weekly ordering, reconciliation of deliveries to orders and invoices

o Review credit card expense reports to check adherence to travel policies and ensure timeliness and accuracy

o Liaise with building management regarding any maintenance issues or building concerns

Additional Duties & Responsibilities

Provide support to VP, Finance and Operations as needed/requested

o Annual audit preparation including information request fulfillment

o Special projects as needed

Assist Manger, Research and Data Systems with administrative functions

o Creating new partners and listings in the CRM

o Monitor Hospitality Hub inbox and assist partners with simple requests

o Assistance with gathering research on trends for monthly newsletters and presentations

Other duties, as assigned

Supervisory Responsibilities

This position has no supervisory responsibilities.

Required Education and/or Experience

High school diploma (minimum) or Associate's degree or higher (preferred)
3-5 years’ experience in accounts payable, accounting or office administration or management
Experience supporting multiple departments and/or functions (preferred)

Required Knowledge, Skills, & Abilities

Basic accounting knowledge and experience working with bookkeeping software
Strong working knowledge of Microsoft Office suite
Aptitude for learning new programs
Proven organizational and collaborative skills with demonstrated experience supporting multiple functions across an organization
Strong communication skills across all mediums (in person, phone, and email)
Ability to manage multiple and changing priorities while meeting deadlines
Willingness to jump into projects and problem solve basic issues
Ability to successfully follow through on tasks and projects
Possesses good judgment including prioritizing and planning timely completion of tasks and projects.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Ability to lift up to 40 lbs. Frequently sits, stands, and walks. Occasionally twists/turns, bends, kneels, and reaches overhead. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment

This job primary operates in a professional office environment
Must have valid driver’s license and provide own transportation

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Apply Now

Refine Your Search

administrator / operations jobs in sebastopol, ca

Operations Administrator

Office Administrator / Operations Coordinator

Office Operations & Marketing Coordinator

Office Manager (Winery)

HR & Operations Admin

Senior Administrative Assistant

Operations & HR Manager

Administrative Assistant

Secretary / Administrative Assistant

Interim Executive Director

Active Directory and Messaging Administrator

Director of ITS Business Operations (Administrator II) - San Francisco Bay Region Network, Information Technology Services

Executive Assistant

Director of ITS Business Operations (Administrator II) - San Francisco Bay Region Network, Information Technology Services

Office Manager / Client Concierge - Luxury Showroom

Seasonal, Operations Administrative Assistant (Part Time)

Lake & Mendocino County TRiO Programs Administrative Coordinator (Administrative Support Coordinator, Level II), Fixed-Term (Lake/Mendocino Site Location)

Wine Club Administrator - Francis Ford Coppola Winery

Lake & Mendocino County TRiO Programs Administrative Coordinator (Administrative Support Coordinator, Level II), Fixed-Term (Lake/Mendocino Site Location)

Fleet Compliance Administrator

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