Bay-Arenac ISD Position Description
JOB TITLE: Administrative Assistant
DEPARTMENT: Special Education
REPORTS TO: Director, K-26 Special Education
PREPARED BY: Becky Smith DATE: 07/28/2026 FTE: 1
APPROVED BY: Jennifer Grigg DATE: 07/28/2026
SUMMARY
The Administrative Assistant is responsible for all confidential secretarial duties and clerical assignments of the Director of Special Education, K-26.
ESSENTIAL DUTIES AND RESPONSIBILITIESinclude the following. Other duties may be assigned.
Assist the Director of Special Education, K-26 in the day-to-day operations of the ISD Special Education Department to include:
· Maintain a high level of confidentiality.
· Coordinate, monitor and, as assigned, assist with the Special Education budget and K-26 grants to include all financial activities for the department and program area.
· Review and prepare purchase orders as assigned for K-26 Special Education.
· Maintain all Special Education administrative office records and files for K-26 Special Education.
· Provide research information and data as requested by the Director.
· Audit forms for travel requests and travel reimbursement, assign account numbers and
distribute as appropriate for K-26 Special Education staff.
· Coordinate the preparation and distribution of staff information.
· Schedule appointments and maintain Director’s calendar.
· Provide information and serve as a point of contact between the ISD programs and local districts/other agencies as appropriate.
· Coordinate, schedule, prepare/distribute agenda materials and record minutes of all K-26 Special Education administrative meetings: K-26 Curriculum, IEP Compliance, Grants, Staffing, Assessment and other items as assigned.
· Manages/maintains office area to include ordering supplies, orderly filing of staff and student records, adheres to general office housekeeping practices, and completes minor office equipment maintenance for K-26 Special Education staff.
· Provides office support as assigned by the administration, i.e., types and distributes agendas and memos, documents such as letters, memos, reports and forms.
· Assists other staff and departments where appropriate.
· Be present in buildings with regular and continued attendance and punctuality.
· Follow all Board Policies, Staff Handbook and Administrative Guidelines.
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
High School Graduate or Equivalent with a minimum of 3 years clerical experience.
30 credit hours in related field or CPS preferred.
CERTIFICATES, LICENSES, REGISTRATIONS
Valid Driver’s License required.
LANGUAGE SKILLS
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from staff, clients, customers, and the general public.
MATHEMATICAL SKILLS
Ability to calculate figures and amounts. Ability to apply concepts of basic cost accounting principles.
REASONING ABILITY
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear and operate a computer. The employee is occasionally required to stand; walk; and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and depth perception.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
Policy Against Discrimination and Retaliation (Title II, Title VI, Title VII, Title IX, Section 504)
The District Board of Education complies with all federal, state and local statutes and laws prohibiting discrimination and retaliation and expressly prohibits unlawful discrimination or unlawful retaliation in any form. Specifically, Bay-Arenac ISD provides equal employment opportunity and treatment regardless of race, religion, color, gender, age, national origin, disability, height, weight, or any other orientation status protected by federal, state or local law.
Grievance Procedure: If any person believes the Bay-Arenac ISD or any part of the school organization is in some way discriminating on the basis of race, religion, color, sex, age, national origin, handicap or disability, height, weight, marital status or any other status protected by federal, state or local law, in providing instructional opportunities, job placement assistance, employment practices, policies governing student conduct and attendance, or in any other services provided by the Bay-Arenac ISD, he/she may bring forward a complaint which shall be referred to as a grievance, to the Bay-Arenac ISD Civil Rights Coordinator at the following address: Jennifer Grigg, Director of Human Resources, Civil Rights Coordinator, Bay-Arenac ISD, 4228 Two Mile Road, Bay City, MI 48706, 989-667-3230.
Pay: $49,149.00 - $68,233.00 per year
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Work Location: In person
