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Comal ISD —New Braunfels, TX
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Buyer

Comal ISD -
New Braunfels, TX

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Job Details

Qualifications

Vendor relationship building
Customer communication
High school diploma or GED

Full Job Description

Primary Purpose:

Purchase materials and equipment for the district following established district criteria and state purchasing rules for competitive bidding, informal quotations, and negotiations. This role is responsible for the purchase/rental of all goods, equipment, services, and construction to include quality assurance, contract monitoring, and vendor management/evaluation in support of the competitive procurement process governed by the Texas Education Agency and local procurement policies.

Education / Certification:

High school diploma or GED equivalent

Experience / Other Requirements

2 years’ experience in public sector purchasing preferred

Special Knowledge / Skills:

Knowledge of procedures for purchasing and invoicing supplies and equipment

Ability to work with numbers in an accurate and rapid manner

Knowledge of formal bidding procedures

Ability to write clear bid specifications, test materials, and evaluations, and analyze vendor bids

Proficient in keyboarding and file maintenance

Ability to deal effectively with vendor representatives

Ability to work as a member of a team to assist department staff

Ability to follow oral and written instructions with limited supervision

Demonstrates a high level of personal integrity, collaborative leadership and high ethics with visitors and district personnel by using effective communication skills and courtesy

Major Responsibilities and Duties:

Purchasing

Facilitate the procurement of goods and services by assisting campuses and departments in identifying and evaluating vendors and suppliers for quality, cost, and statutory compliance

Analyze bid quotations and make recommendations regarding awarding of contracts

Research available sources to obtain competitive quotations to solicit fair and reasonable pricing, terms and conditions to secure the lowest and/or “Best Value”

Compile and disseminate procurement related information, respond to routine/emergency customer inquiries and coordinate resolution to customer/vendor complaints

Interpret and enforce strict compliance with state/local/federal purchasing directives to monitor vendor compliance, responsiveness, and performance

Obtain the required approvals (Coordinator, Director) and intermediate approvals for all acquisitions based on approval dollar limits in accordance with policies and procedures

Encumber or de-obligates funding via automated requisition system for purchases

Validate procurement data using the automated purchasing systems, and on-line vendor ordering systems where applicable

Assist with processing department reports, and documents

Maintain and update related cost-savings data and supporting documentation

Serve as a liaison between Board approved vendors, purchasing cooperatives, and customers to facilitate the purchase of goods/services

Work with supplier representatives to ensure full understanding of bid requirements and to maintain awareness of product changes, price changes, or other information that could materially affect purchasing of items

Work with vendors regarding supply and equipment availability, invoices, purchase orders, and contracts

Work cooperatively with district personnel to determine specific requirements and assist in locating necessary goods and services

Test supplies and equipment offered by suppliers

Comply with state, district, and school regulations/policies and procedures, including but not limited to daily attendance, punctuality, and confidentiality

Clerical

Prepare and maintain vendor and bidder lists

Prepare correspondence, forms, manuals, reports, purchase orders, and payment authorizations

Compile, maintain, and file all reports, records, and other documents as required

Other

Follow district safety protocols and emergency procedures

Perform other duties as assigned

Supervisory Responsibilities:

None

Equipment Used:

Standard office equipment including personal computer and peripherals

Working Conditions:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; prolonged keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

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MANAGER PROCUREMENT I

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Buyer III

Purchasing Manager

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