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Program Coordinator (Full Time)

Silicon Valley Education Foundation -
San Jose, CA

Apply Now

Job Details

Full-time
$73,000 - $75,000 a year

Qualifications

Google Workspace
Project development phase management
Project management experience in education
Data visualization software proficiency
Google Docs
Web-based survey tools
Educational administrative software
Project documentation
Student database management
Student information system
Data summary reports
Driver's License
Content creation
Data management
Working with students
Digital survey tools
Managing projects
Clerical experience
CRM system proficiency
Non-profit experience
Data visualization projects
Working with youth
Excel data analysis

Full Job Description

Program Coordinator (Full Time)

Silicon Valley Education Foundation (SV[e]F) is the largest educational nonprofit in Silicon Valley. Our mission is to deliver and advocate for equitable STEM education that inspires and prepares students for college and careers. We are guided by the belief that all students are capable of pursuing higher education and boosting their future economic mobility regardless of their background. SV[e]F has an established legacy of providing proven STEM programs and being profoundly committed to empowering students to graduate high school career and college ready. The impact of our work is evident in our strong partnerships with districts and donors in closing the achievement gap and the creation of a workforce that has the skills to meet 21st century needs.

POSITION SUMMARY

Program Overview

The 49ers STEM Leadership Institute (SLI), created in partnership with the San Francisco 49ers, the Silicon Valley Education Foundation (SVEF), and the Santa Clara Unified School District (SCUSD), is a six-year program that will prepare students with high academic potential to be outstanding. SLI began in Summer 2014 with a cohort of 60 incoming seventh-grade students. A new cohort of 60 incoming seventh graders is selected through a competitive application process each year, and students advance with their cohort to the next grade level. By the end of the six-year rollout process, there will be a total of 360 students from grades 7 – 12 involved in the program, located at two state-of-the-art digital fabrication labs at Cabrillo Middle School and Santa Clara High School in the Santa Clara Unified School District. Students complete a rigorous college preparatory curriculum, engage in STEM projects and competitions, and participate annually in 300+ hours of additional learning time.

Position Overview

The Program Coordinator plays a key role in managing the day-to-day operations and long-term projects of the 49ers STEM Leadership Institute (SLI), including admissions, data systems, instructional support, communications, project management, and administrative coordination. This role is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced, innovative educational setting and enjoys working with both systems and students.

CLASSIFICATION

POSITION TYPE

REPORTS TO

MAJOR DUTIES & RESPONSIBILITIES

Core Projects & Responsibilities

Admissions & Recruitment

Goal: Oversee a transparent, inclusive, and effective admissions process for students in grades 6–10.

Lead and manage the entire admissions cycle from September to April for new and transfer applicants, coordinating all stages of the admissions process.

Create an annual admissions calendar and manage timelines for outreach, applications, interviews, selection, and onboarding.

Manage and maintain accurate admissions records (students data, application materials).

Partner with teachers to align student selection criteria with program goals and priorities.

Communicate regularly with families, counselors, and district staff.

Support student recruitment efforts through info sessions, outreach events, and promotional materials.

Communications & Outreach

Goal: Increase program visibility and community engagement through strong communications and partnerships.

Coordinate with SCUSD communications staff on admissions and program announcements.
Contribute to newsletters, email campaigns, and website updates.
Organize outreach events and counselor briefings at feeder middle schools.
Facilitate visits and partnerships with industry professionals, postsecondary institutions, and STEM organizations.

Data & Systems Management

Goal: Maintain and analyze accurate student and program data for continuous improvement, reporting, and compliance.

Key Responsibilities:

Develop and maintain data collection calendars and tracking systems.
Monitor and clean data related to demographics and enrollment.
Design and update internal dashboards and external reports for leadership and funders (excel/google sheets familiarity)
Manage student, parent, and staff surveys and compile actionable insights.
Prepare data for compliance and reporting to stakeholders.
Serve as the main contact for supporting directors and program managers with data-related needs.

Program Operations & Event Management

Goal: Provide support for events and internal program systems.

Provide on-site and behind-the-scenes support for event needs (including some weekends).

Administrative & Project Management

Goal: Strengthen overall program efficiency through streamlined operations and clear project execution.

Lead and support internal project planning meetings, agendas, and documentation.
Track deliverables across program initiatives and adjust timelines as needed.
Manage files, forms, records, and workflows for both digital and physical documentation.
Support calendar coordination, scheduling, and cross-functional communications

Student Supervision & Instructional Support

Goal: Support student learning and enrichment.

Supervise students during Extended Hours, events, and field trips
Assist with project-based lessons, labs, and makerspace activities

MINIMUM QUALIFICATIONS & EXPERIENCE

Required Qualifications:

Strong administrative, clerical, and documentation skills
Excellent organizational and project management abilities
Proficient in Microsoft Excel, Google Sheets, and related data tools
Experience with survey tools, data visualization, and report generation
Familiarity with tools such as FormAssembly, Formstack, SurveyMonkey, Salesforce and Student Information Systems
Ability to manage multiple projects independently and meet deadlines
Experience coordinating events and managing educational data systems
Comfortable working with youth in educational or enrichment settings
Professional discretion in handling sensitive student and program data
Proficiency with Google Workspace, Google Classroom, and basic web content editors
Background in STEM education, youth programming, or nonprofit environments

Preferred Qualifications:

Familiarity with tools such as FormAssembly, Formstack, SurveyMonkey, Salesforce and Student Information Systems
Familiarity with Google Classroom
Experience with Canva
Background in STEM education, youth programming, or nonprofit environments

PHYSICAL DEMANDS

Occasional physical activity may be required for related events such as lifting, carrying, and transporting materials, supplies, or equipment, and setting up displays.

POSITION TYPE

TRAVEL

Regular local travel between school sites and the SV[e]F office is required. A valid driver's license and reliable transportation are required.

LOCATION & WORK SCHEDULE

This is a 40 hour a week position, with 5 days in-person from Cabrillo Middle School and Santa Clara High School with frequent visits to the SV[e]F office in San Jose, CA. Schedule subject to change based on business needs and priorities.

PREFFERED START DATE AND SALARY PARAMETERS

Position available immediately, SV[e]F offers a very competitive salary and benefits for the Bay Area commensurate with experience. Salary range is $73K-75K.

APPLICATION PROCESS

Apply here.

SVEF is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, veteran status, and disability, or other legally protected status.

Apply Now

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Program Coordinator (Full Time)

POSITION SUMMARY

CLASSIFICATION

POSITION TYPE

REPORTS TO

MAJOR DUTIES & RESPONSIBILITIES

MINIMUM QUALIFICATIONS & EXPERIENCE

PHYSICAL DEMANDS

POSITION TYPE

TRAVEL

LOCATION & WORK SCHEDULE

PREFFERED START DATE AND SALARY PARAMETERS

APPLICATION PROCESS