Top 51 Administrative coordinator Jobs in Sewickley, Pa

Purchasing & Administrative Coordinator
Three Rivers Endodontics —Moon Township, PA
- $55,000 - $65,000 a year
- Full-time
- Microsoft Outlook
- ERP systems
- Research
- Health savings account
- Health insurance
Quick Apply
7d
Entry Level Office Coordinator
AccountStaff —Coraopolis, PA
- $36,000 a year
- Office
- Data entry
- Associate's degree
- Disability insurance
- Health insurance
Quick Apply
1d
Administrative Coordinator
Laughlin Children's Center —Sewickley, PA
- $21.63 - $25.00 an hour
- Weekends as needed
- Hybrid work
- Background check
- Inventory management
- Mid-level
- AD&D insurance
- Paid holidays
Quick Apply
14d
Administrative Coordinator
U.S. Film Crew —Pittsburgh, PA
- From $25 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Health insurance
- Paid time off
Quick Apply
Administrative Coordinator
Legends Global —Pittsburgh, PA
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
8d
Store Operations Administrative Coordinator
Market District —Wexford, PA
- $17.90 - $23.85 an hour
- Call employer
- High school diploma or GED
- Entry level
- Paid holidays
- Dental insurance
7d
Office Coordinator
Maxim Healthcare Services —Pittsburgh, PA
- $22 an hour
- Full-time
- HIPAA
- Office
- Administrative experience
- Profit sharing
- Commuter assistance
Quick Apply
6d
Office Coordinator
UPMC —Pittsburgh, PA
- $20.20 - $32.01 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
3d
Healthcare Administration Coordinator
Allegheny County Pennsylvania —Allegheny County, PA
- $44,133.48 a year
- Online Application
- Background check
- Vital signs
- Writing skills
Administrative Coordinator - College of Engineering - Electrical and Computer Engineering
Carnegie Mellon University —Pittsburgh, PA
- Full-time
- Background check
- Computer literacy
- Mid-level
- Commuter assistance
- Paid holidays
Accounting and Administrative Coordinator
Weaver Homes —Mars, PA
- From $40,000 a year
- Full-time
- Background check
- Microsoft Outlook
- ERP systems
- Health insurance
- 401(k)
Quick Apply
2d
Rehab Office Coordinator
Jewish Association on Aging —Pittsburgh, PA
- Part-time
- Customer service
- Office
- High school diploma or GED
Quick Apply
Recruiting and Office Coordinator – Tepper School of Business
Carnegie Mellon University —Pittsburgh, PA
- Weekends as needed
- Hybrid work
- Background check
- Mid-level
- Office
- Commuter assistance
- Paid holidays
5d
Temp Administrative Specialist and Student Placement Coordinator
Geneva College —Beaver Falls, PA
- Part-time
- Microsoft Word
- Mid-level
- Office
3h
Store Operations Administrative Coordinator,
Giant Eagle —Gibsonia, PA
- $17.90 - $23.85 an hour
- Call employer
- High school diploma or GED
- Entry level
- Paid holidays
- Dental insurance
7d
Coordinator, Store Operations Administrative
Market District —Pittsburgh, PA
- $17.90 - $23.85 an hour
- Call employer
- High school diploma or GED
- Entry level
- Paid holidays
- Dental insurance
Front Desk Coordinator- Part Time
Your Skin Prescription —Sewickley, PA
- From $17 an hour
- Part-time
- Google Workspace
- Computer literacy
- Administrative experience
- Employee discount
Quick Apply
6d
Maintenance Administrative Coordinator
ATI —Brackenridge, PA
- Oracle
- Mid-level
- Office
Quick Apply
Executive Coordinator
First Commonwealth Bank —Pittsburgh, PA
- Microsoft Excel
- 5 years
- Writing skills
Quick Apply
Residential Sales Coordinator / Administrative Assistant
Overhead Door of Greater Pittsburgh —Pittsburgh, PA
- $20 - $24 an hour
- Full-time
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply

I want to receive the latest job alert for administrative coordinator in sewickley, pa

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

administrative coordinator jobs near sewickley, pa

Residential Sales jobs in Pittsburgh, PA

Student Coordinator jobs in Beaver Falls, PA

Administrative Coordinator jobs in Pittsburgh, PA

Recruiting Coordinator jobs in Pittsburgh, PA

Office Coordinator jobs in Pittsburgh, PA

Administrative Coordinator jobs in Wexford, PA

Executive Coordinator jobs in Pittsburgh, PA

Real Estate Transaction Coordinator jobs in Colorado

Accounting Coordinator jobs in City Of Chicago, IL

Entry Level Accounting jobs in Davis, CA

Accounting Coordinator jobs in Kentucky

Accounting jobs in Ontario, CA

Accounting Coordinator jobs in North Carolina

Accounting Coordinator jobs in New Prague, MN

Administrative Coordinator jobs in Birmingham, AL

Part Time Clinical Research Coordinator jobs in Boston, MA

Administrative Assistant jobs in Buffalo, NY

Administrative Coordinator jobs in Milwaukee, WI

Administrative Coordinator jobs in Fargo, ND

Administrative jobs in Toms River, NJ

Purchasing & Administrative Coordinator

Three Rivers Endodontics -
Moon Township, PA

Quick Apply

Job Details

Full-time
$55,000 - $65,000 a year
7 days ago

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Paid time off
Employee assistance program
Vision insurance
Employee discount
Life insurance
Referral program

Qualifications

Computer operation
Three-way invoice matching
Teamwork
Microsoft Outlook
Spreadsheets
High school diploma or GED
Shipping and receiving inspections
Driver's License
Invoice reconciliation
Organizational skills
Business Administration
Business
Associate's degree

Full Job Description

About Us

At Three Rivers Endodontics, we are committed to delivering high-quality, patient-centered care while fostering a supportive, collaborative workplace. With multiple locations throughout the Greater Pittsburgh region, our team works together to provide exceptional endodontic care while supporting one another through teamwork, professionalism, and continuous improvement.

Our Central Support Office plays a vital role in ensuring our clinical locations have the resources, supplies, and operational support necessary to provide outstanding patient care. We are seeking an organized, detail-oriented Purchasing & Administrative Coordinator to oversee purchasing operations while providing administrative support to our leadership team.

Position Summary

The Purchasing & Administrative Coordinator is responsible for overseeing purchasing activities for all Three Rivers Endodontics locations while supporting the day-to-day administrative functions of the Central Support Office. This role ensures timely procurement of clinical and office supplies as well as specialty dental and IT equipment, develops and maintains standardized purchasing and inventory procedures, reconciles vendor invoices and receiving documentation, and supports efficient office operations.

The ideal candidate is highly organized, detail-oriented, and experienced in purchasing, receiving, inventory coordination, and invoice reconciliation. While dental or healthcare experience is beneficial, it is not required.

Key Responsibilities

Purchasing & Vendor Management

Coordinate purchasing activities for all Three Rivers Endodontics locations.
Prepare and submit purchase orders while ensuring cost-effective purchasing practices.
Work with Clinical Leads and support teams to maintain appropriate inventory levels for clinical, office, and operational supplies.
Monitor inventory usage to prevent shortages.
Research vendors, obtain pricing, and evaluate products to maximize value and quality.
Build and maintain positive relationships with vendors and supplier representatives.
Track vendor performance, pricing trends, and product availability.
Coordinate special orders and equipment purchases as needed.
Assist with negotiating pricing, product substitutions, and delivery schedules.
Develop, document, and continuously improve purchasing procedures and best practices to ensure consistency, efficiency, and accountability across all practice locations.

Receiving & Inventory Control

Establish, implement, and maintain standardized receiving and inventory control procedures across all Three Rivers Endodontics locations.
Ensure practice locations consistently adhere to established receiving, documentation, and inventory management procedures.
Develop and maintain processes for verifying shipments against purchase orders and vendor invoices.
Oversee the reconciliation of discrepancies involving quantities, pricing, damaged goods, backordered items, and vendor credits.
Coordinate the resolution of receiving issues, including returns, exchanges, and vendor credits, in collaboration with practice locations and vendors.
Maintain accurate purchasing, receiving, and inventory documentation to support operational and financial accuracy.
Manage inventory storage and organization within the Central Support Office.
Monitor inventory levels across all locations and coordinate replenishment to support uninterrupted clinical operations.

Financial Coordination

Reconcile invoices, purchase orders, and receiving documentation.
Ensure purchasing documentation is complete and accurate for Accounts Payable processing.
Assist Finance with purchasing reports, budget tracking, spending analysis, and vendor expense reporting.
Maintain organized purchasing records in accordance with company procedures.

Administrative Support

Provide administrative support to the Central Support Office and leadership team.
Answer incoming phone calls and direct inquiries appropriately.
Assist with incoming and outgoing mail, shipments, and deliveries.
Coordinate office supply inventory and maintain common office areas.
Assist with document preparation, filing, scanning, and record organization.
Support meeting preparation, scheduling, and administrative projects.
Assist leadership with special projects and operational initiatives as assigned.

Qualifications

Required

High school diploma or equivalent.
Minimum of 2–3 years of purchasing, procurement, inventory management, supply chain, or receiving/reconciliation experience.
Demonstrated experience in reconciling purchase orders, packing slips, vendor invoices, and inventory records.
Strong organizational skills with exceptional attention to detail.
Proficiency with Microsoft Office, particularly Excel and Outlook.
Excellent communication and customer service skills.
Ability to prioritize multiple tasks while meeting deadlines.
Strong analytical and problem-solving skills.
Valid driver's license with reliable transportation for occasional travel between locations.

Preferred

Associate's or Bachelor's degree in Business Administration, Supply Chain Management, Healthcare, Finance, or a related field.
Healthcare or dental purchasing experience.
Experience working with accounting, purchasing, inventory management, or ERP software.
Experience supporting multiple office locations.

Physical Requirements

Frequently lift and carry supplies weighing up to 40 pounds.
Stand, bend, reach, and move inventory throughout the workday.
Sit for extended periods while performing administrative tasks.
Operate standard office equipment, including computers, scanners, and printers.
Occasionally travel between practice locations to support purchasing, inventory coordination, or operational initiatives.

Work Environment

This position is primarily based in the Central Support Office and serves all Three Rivers Endodontics locations. While occasional travel to practice locations may be required to support purchasing initiatives, inventory coordination, training, or operational projects, the role is primarily responsible for developing, overseeing, and supporting standardized purchasing and inventory processes rather than performing routine receiving activities at each location.

Reports To: Controller with dotted line to Executive Leadership

Works Closely With: Finance, Executive Leadership, Doctors, and Operations Leadership to source and support the purchasing and administrative needs of all 3RE locations.

Pay: $55,000.00 - $65,000.00 per year

Benefits:

401(k)
Dental insurance
Employee assistance program
Employee discount
Health insurance
Health savings account
Life insurance
Paid time off
Referral program
Vision insurance

Application Question(s):

Do you have at least 2–3 years of experience performing purchasing, procurement, inventory management, receiving, inventory reconciliation, or other supply chain-related responsibilities?

Ability to Commute:

Moon Township, PA 15108 (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative coordinator jobs in sewickley, pa

Purchasing & Administrative Coordinator

Entry Level Office Coordinator

Administrative Coordinator

Administrative Coordinator

Administrative Coordinator

Store Operations Administrative Coordinator

Office Coordinator

Office Coordinator

Healthcare Administration Coordinator

Administrative Coordinator - College of Engineering - Electrical and Computer Engineering

Accounting and Administrative Coordinator

Rehab Office Coordinator

Recruiting and Office Coordinator – Tepper School of Business

Temp Administrative Specialist and Student Placement Coordinator

Store Operations Administrative Coordinator,

Coordinator, Store Operations Administrative

Front Desk Coordinator- Part Time

Maintenance Administrative Coordinator

Executive Coordinator

Residential Sales Coordinator / Administrative Assistant

I want to receive the latest job alert for administrative coordinator in sewickley, pa

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected